Ref. Ares(2023)4890303 - 13/07/2023
EUROPEAN COMMISSION
DIRECTORATE-GENERAL
CLIMATE ACTION
Directorate A – Strategy, Analysis and Planning
CLIMA.A.4 – Administration, Financial Affairs & Human Resources
Brussels
CLIMA
Lucy Jordan
Canonbury Villas,
London, N1
United Kingdom
Advance copy by email:
xxxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxx.xxx
Subject:
Your application for access to documents EASE 2023/3022
Dear Ms Jordan,
We refer to your requests for access to European Commission documents EASE
2023/3022 registered on 24 May 2023.
You request access to:
“All documentation (including but not limited to all email correspondence/attachments,
messages/documents sent through whatsapp (or any other messaging service),
attendance lists, agendas, background papers, transcripts, recordings and minutes/notes)
relating to the meetings listed below:
7)
Dow Europe GmbH and Diederik Samsom, Stefanie Hiesinger on 27-09-2022
Please note that due to the wide scope of your request, covering also areas falling under
the responsibility of other Directorates-General, parts of your request have been
attributed to other Directorates-General (1) This reply relates only to the documents held
by the Directorate-General for Climate Action. You will receive the replies from the
other respective Directorates-General in due course.
Your application concerns the following documents:
Title
Registration
Reference
1. Meeting request with
13/07/2023
Ares(2023)4876741
Dow_27.09.2022_Redacted
2. Meeting notes_ Dow Europe
13/07/2023
Ares(2023)4884541
GmbH_27.09.2022_Redacted
(1) EASE 2023/3021 for the Secretariat-General of the Commission (SG)
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË – Tel. +32 22991111
Office: BRE2 14/DCS – Tel. direct line +32 229-63854
With regard to all documents mentioned above a complete disclosure of the identified
documents is prevented by the exception concerning the protection of privacy and the
integrity of the individual outlined in Article 4(1)(b) of Regulation (EC) No 1049/2001,
because they contain the following personal data:
– the names/initials and contact information of Commission staff members not pertaining
to the senior management;
– the names/initials/handwritten signatures and contact details of other natural persons.
Article 9(1)(b) of the Data Protection Regulation does not allow the transmission of these
personal data, except if you prove that it is necessary to have the data transmitted to you
for a specific purpose in the public interest and where there is no reason to assume that
the legitimate interests of the data subject might be prejudiced. In your request, you do not
express any particular interest to have access to these personal data nor do you put forward
any arguments to establish the necessity to have the data transmitted for a specific purpose
in the public interest.
Consequently, I conclude that, pursuant to Article 4(1)(b) of Regulation (EC) No
1049/2001, access cannot be granted to the personal data contained in the requested
documents, as the need to obtain access thereto for a purpose in the public interest has not
been substantiated and there is no reason to think that the legitimate interests of the
individuals concerned would not be prejudiced by disclosure of the personal data concerned.
Please note that documents originating from third parties are disclosed to you based on
Regulation (EC) No 1049/2001. However, this disclosure is without prejudice to the rules
on intellectual property, which may limit your right to reproduce or exploit the released
documents without the agreement of the originator, who may hold an intellectual
property right on them. The European Commission does not assume any responsibility
from their reuse.
Document 2 was drawn up for internal use under the responsibility of the relevant service of
the Cabinet of EVP Timmermans. It solely reflects the service’s interpretation of the
interventions made and does not set out any official position of the third parties to which the
document refers, which was not consulted on its content. It does not reflect the position of
the Commission and cannot be quoted as such.
In case you would disagree with this position, you are entitled, in accordance with Article
7(2) of Regulation (EC) No 1049/2001, to submit a confirmatory application requesting the
Commission to review this position.
Such a confirmatory application should be addressed to the Secretariat-General of the
Commission within 15 working days upon receipt of this letter. You can submit it in one of
the following ways:
by asking for a review via your portal (2) account (available only for initial requests
submitted via the portal account),
or by mail:
(2)
https://www.ec.europa.eu/transparency/documents-request
2
European Commission
Secretariat-General
Transparency,
Document
Management
&
Access
to
Documents
(SG.C.1)
BERL 7/076
B-1049 Bruxelles
or by email to: xxxxxxxxxx@xx.xxxxxx.xx
Yours sincerely,
Rudy VAN HORENBEEK
Head of Unit
3
Electronically signed on 13/07/2023 18:02 (UTC+02) in accordance with Article 11 of Commission Decision (EU) 2021/2121