Asiatisk Plads 2
Sent to: email@example.com
DK-1448 København K
Telefon +45 33 92 00 00
Telefax +45 32 54 05 33
Koncernjura, Offentlig 09-05-2018
ret og Arkiv (JTK)
Request for information regarding the Danish Permanent
Representation to the EU’s visitors log to its premises
By e-mail of 24 April 2018, you have requested information from the
Ministry of Foreign Affairs of Denmark as follows:
“I would like to request, under the Danish Access to Public Administration Files Act:
- The Danish Permanent Representation to the EU visitors log, or any record - whatever
its format may be - of visits to its premises.
I am interested in the log or records for the past 12 months. I would also like, to the
extent that this information is recorded, for the log or records to include: the names of
the visitors and/or the organisation they represent (if applicable), as well as the date of
the visit, and the purpose of the visit.”
Your request is processed on the basis of the Danish Access to Public
Administration Files Act.
According to the Danish Access to Public Administration Files Act, article
7, section 1, anyone can request access to documents that have been sent
to or created by a public authority in connection to the authority’s
administrative processing of cases. Furthermore, according to the Access
to Public Administration Files Act, article 9, section 1, subsection 1, the
processing of a FOI-request must consist of adequate information to
allow for the identification of the file(s) and/or document(s) requested.
The Danish Ministry of Foreign Affairs finds that your FOI-request does
not provide adequate information to allow for the identification of the
file(s) and/or document(s) requested.
The Danish Ministry of Foreign Affairs has not been able to find any files
and/or documents from the last 12 months in the ministry’s file system
regarding the Danish Permanent Representation to the EU’s visitors log
or records of visitors to its premises.
The ministry has used the following search criteria: “Danmarks Faste
Repræsentation ved den Europæiske Union”, “gæst”, “liste”, “registrering
Moreover, as article 7, section 1, concerns existing documents only, the
provision does not set out any obligation for a public authority to create
The Ministry of Foreign Affairs can inform you that the Danish
Permanent Representation to the EU does not keep a log or register
visitors to the representation. As the log or records requested do not
already exist, the Ministry of Foreign Affairs cannot grant you access to
any document on the basis of your FOI-request. Furthermore, the
ministry does not find itself obliged to create such a log or records nor has
the ministry found any legitimate reason to do so. The Danish Ministry of
Foreign Affairs therefore rejects your FOI-request.
The Ministry will reexamine your access to files and/or documents if you
send a new FOI-request, which contains adequate information to allow
for the identification of file(s) and/or document(s) and a specific
theme/subject for your request.
It is not possible to make a complaint about this decision to another
As always, should you have any questions regarding this decision you are
welcome to contact me by telephone +45 3392 1048 or by email at