Ref. Ares(2018)41114 - 04/01/2018
From: Sent:
22 December 2017 10:58
To:
Subject:
RE: Ares(2017)6229836 - acknowledment of receipt of the Final Report -
Action 8.3-0019-DKPL-S-M-15
Attachments:
selected invoice.rar; INEA_letter_BAF.PDF
Dear
Please find attached the copy of invoice selected by INEA together with
accompanying documents (two cost items were selected, but they are parts of one
invoice).
GAZ-SYSTEM also confirms the bank account number specified below (explanatory
letter to INEA dated 04/01/2017 attached, together with scan of BAF).
As for the public procurement (second and third bul et in INEA’s e-mail below), the
invoice selected for control (invoice No 2) was issued under the contract for which
procurement procedure was conducted by Energinet. Therefore, explanations provided
by Energinet regarding the procurement procedure apply also to the selected GAZ-
SYSTEM’s cost item.
I would also like to inform you that I wil be out of office between 4th and 26th January
2018. In case you have any further or follow-up questions within this period, please
contact
(CC in this e-mail).
Thank you in advance for your approval of the submitted documents.
Merry Christmas and al the best for the New Year.
Kind regards,
Coordinator
Development Division
Gas Transmission Operator GAZ-SYSTEM S.A.
Mszczonowska 4, 02-337 Warsaw, Poland
tel. no.: 22 220 18 00, fax 22 220 16 06
From: Sent: Friday, December 22, 2017 9:40 AM
To: Cc:
Subject: SV: Ares(2017)6229836 - acknowledment of receipt of the Final Report - Action 8.3-0019-DKPL-
S-M-15
Dear
Please find attached the requested documentation regarding the eligible costs of Energinet together
with documentation for the procurement procedure.
Do not hesitate to contact me in case you require additional information.
I can confirm the bank account number of Energinet.
Have a ni e Christmas and a happy New Year.
Kind regards
Economist
Project Finance
Energinet.dk
Tonne Kjærsvej 65
7000 Fredericia
+4570102244
www.energinet.dk
Fra:
Sendt: 19. december 2017 12:29
Til:
Cc:
Emne: Ares(2017)6229836 - acknowledment of receipt of the Final Report - Action 8.3-0019-DKPL-S-M-
15
Ares(2017)6229836 - acknowledment of re eipt of the Final Report - Action 8.3-0019-DKPL-S-M-15
Sent by
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responses have to be sent to this email address. Envoyé par
Toutes
les réponses doivent être effectuées à cette adresse électronique.
Dear
The agency acknowledges receipt of the Final Report and Financial Statement for the Action
mentioned above on 15/12/2017 and I am pleased to inform you that the assessment of
your report has started.
On the basis of article II.24.3 of the Grant Agreement, a sample of transactions (see detail
in Annex) has been selected, for which you are requested, to provide supporting
documentation:
Direct costs: copy of the invoices;
Public procurement (if any): complete the pre-filled attached Excel file on procurement
procedures (see Annex - In case of non-applicable fields, please insert 'n/a'). Where
relevant, provide for each of the concerned items (in the comments column of the table,
or in a separate document):
a) Justification for the increase of the aggregated value of the contract, if such an
increase is higher than 50% than original amount;
b) Justification for the absence of an EU wide tendering process when the value of
the contract is above EU thresholds or for use of negotiated procedures without
prior publication;
c) Justification for the absence of the reference of publication(s) in the Official
Journal (contract award notice);
d) Information on any applicable framework contract;
e) When below EU thresholds, confirm best value for money.
f)
Selected procurement procedure: Out of the transactions of the sampling, item number 2
and 3 have been selected 5 (in blue) for a more detailed assessment of the procurement
procedure applied. Therefore, depending on the procurement procedure followed, you
are requested to provide the Agency with (i) the report on the award procedure as per
Art 43 of Directive 2004/18/EC, or (ii) information concerning contract awards as per Art
50 of Directive 2004/17/EC, or (iii), detailed justification of the steps followed for
selection of the contractor. If you are a private company or this item is below the EU
thresholds (see website link in the sampling table for information on threshold amounts)
- please provide explanation/documentation on applying the best-value for money rule in
the procurement process. In particular, for large contracts concluded by private entities,
such documents as requests for offers from contractors, the received offers and their
comparison analysis, a signed contract etc. should be submitted.
If you have already provided relevant information to the agency concerning tendering
procedure, please make a reference to this in your reply.
Staff costs: Please fill the attached declaration only for the staff costs indicated in the
sampling, if any.
Finally, please confirm the bank accounts for the payments related to this Action:
-
for
Name of bank:
Address of branch:
Precise denomination of the account holder:
Full account number (including bank codes):
IBAN code:
-
Name of bank:
Address of branch:
Precise denomination of the account holder:
Full account number (including bank codes):
IBAN code:
Please send the relevant supporting documentation at the latest
within 30 days following
the date of this email and note that the period foreseen for approving your reports according
to Annex II, Article II.23.2 of the Grant Agreement is suspended until all the supporting
documentation requested is received.
Upon receipt of the supporting documents, the Agency will assess the eligibility of the costs
according to Annex II, Article II.19 of the Grant Agreement and will reject costs considered
not to meet these criteria.
I take this opportunity to wish you a nice Christmas period and an excellent start of 2018.
Yours sincerely,
---------------------------------------------
Unit C4 - CEF (Connecting Europe Facility) Energy & ICT
European Commission Innovation and Networks Executive Agency (INEA)
Chaussée de Wavre 910 - W910 01/112 - B-1049 Brussels
http://inea.ec.europa.eu Follow INEA on Twitter!