Dies ist eine HTML Version eines Anhanges der Informationsfreiheitsanfrage 'Policy Dialogues for the Preparation of National Programmes (AMIF and ISF-Borders and Visa)'.



Ref. Ares(2018)2833256 - 31/05/2018
EUROPEAN COMMISSION 
DIRECTORATE-GENERAL MIGRATION and HOME AFFAIRS 
 
Directorate E: Migration and Security Funds; Financial Resources and Monitoring 
  Unit E.2: National programmes for South and East Europe; AMIF/ISF Committee 
  
 
 
By registered letter with acknowledgment of 
receipt 

Brussels, 
HOME.E.2/M.F 
 
Mrs Estela Casajuana 
xxxxxxxxxxxxx 
xxxxxxxxxxxxxxxx,  
The Netherlands 
 
Advance copy by email: ask+request-5402-
xxxxxxxx@xxxxxxxx.xxx 
 
Subject: 
Your application for access to documents – Ref GestDem No 2018/2088 & No 
2018/2089 
Dear Mrs Casajuana, 
We refer to your e-mails dated 12/04/2018 in which you make two requests for access to 
documents, registered on the same day under the above mentioned reference numbers. 
I- Case Ref GestDem No 2018/2088 
You requested access to documents which contain the following information: 
1.  The name and job title of the public officials that participated in the policy dialogue for 
both the AMIF and the ISF-Borders and Visa, representing the European Commission, 
Spain, Italy and Greece; 

2.  The dates when the meetings / calls on the policy dialogue took place, for both the AMIF 
and ISF-Borders and Visa in relation to Spain, Italy and Greece; 
3.  Any documentation shared by Spain, Italy and Greece with the European Commission 
for the purpose of - or in preparation for - the policy dialogue; 
4.  Any documents produced by the European Commission for the purpose of - or in 
preparation for - the policy dialogue; 

 

5.  All documents that provide a record of the outcome of the policy dialogue between the 
European Commission and Spain, the European Commission and Italy and the European 
Commission and Greece; 

6.  All outcomes of the policy dialogue shared between the European Commission and the 
European Parliament. In case information is available per Member State, also the 
relevant documentation concerning Spain, Italy and Greece. 

Having examined your request under the provisions of Regulation (EC) No 1049/2001 regarding 
public access to documents, the following documents have been identified to fall under this 
request: 
1.  Key Policy Issues Papers prepared by the European Commission 
•  Document 1: Key Policy Issues Paper prepared by the Commission Services in 
the framework of the Policy Dialogue with Greece on the priorities for the two 
national programmes under the future Home Affairs Funds - Asylum and 
Migration Fund (AMF) and Internal Security Fund (ISF) (ref: Ares 
(2013)3318658)

•  Document 2: Key Policy Issues Paper prepared by the Commission Services in 
the framework of the Policy Dialogue with Spain on the priorities for the two 
national programmes under the future Home Affairs Funds - Asylum and 
Migration Fund (AMF) and Internal Security Fund (ISF) (ref: Ares 
(2013)1161964
); 
•  Document 3: Key Policy Issues Paper prepared by the Commission Services in 
the framework of the Policy Dialogue with Italy on the priorities for the two 
national programmes under the future Home Affairs Funds - Asylum and 
Migration Fund (AMF) and Internal Security Fund (ISF) (ref: Ares 
(2013)3096146)
.   
I am pleased to give you full access to Documents 1, 2 and 3. Kindly note that you may reuse 
the documents requested free of charge for non-commercial and commercial purposes 
provided that the source is acknowledged and that you do not distort the original meaning or 
message of the document/documents. Please note that the Commission does not assume any 
liability stemming from the reuse. 
2.  Comments from the Member States in reply to the Key Policy Issues papers prepared 
by the European Commission 
•  Document 4: Replies from Greece to the Key Policy Issues Paper prepared by 
the European Commission (ref: Ares (2018)2797702); 
•  Document 5: Replies from Spain to the Key Policy Issues Paper prepared by 
the European Commission (AMIF part) (ref: Ares(2018) 2797820); 
•  Document 6: Replies from Spain to the Key Policy Issues Paper prepared by 
the European Commission (ISF part) (ref: Ares(2018) 2797976); 

 

•  Document 7: Replies from Italy to the Key Policy Issues Paper prepared by the 
European Commission (ref: Ares (2018)2359907
After careful examination and following the agreement of the Member States author of the 
documents, we have come to the conclusion that the documents 4, 5, 6 and 7 can be totally 
disclosed.  
However please note that these documents were received by the Commission from the Italian, 
Spanish and Greek Authorities. They are disclosed for information only. Those documents do 
not reflect the position of the Commission and cannot be quoted as such. 
3. The Minutes of the Policy Dialogue with Greece, Spain and Italy 
•  Document 8: Minutes of the Policy Dialogue with Greece, which took place on 
30 October 2013 (ref: Ares(2014)700696); (with this information, reply is also 
given to point 2 of your request) 
•  Document 9: Minutes of the Policy Dialogue with Spain, which took place on 
5 July 2013 (ref: Ares(2013)3249227); (with this information, reply is also 
given to point 2 of your request) 
•  Document 10: Minutes of the Policy Dialogue with Italy, which took place on 
18 October 2013 (ref: Ares (2014)569057;  (with this information, reply is 
also given to point 2 of your request) 
Following an examination of the above documents identified as falling under your request, 
pursuant to the provisions of Article 4 (1) (b) of Regulation (EC) No 1049/2001, access to a 
document has to be refused if its disclosure would undermine the protection of privacy and the 
integrity of the individual, in particular in accordance with Community legislation regarding the 
protection of personal data. The applicable legislation in this field is Regulation (EC) No 
45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection 
of individuals with regard to the processing of personal data by the Community institutions and 
bodies and on the free movement of such data1.  
When access is requested to documents containing personal data, Regulation (EC) No 45/2001 
becomes fully applicable2. According to Article 8(b) of this Regulation, personal data shall only 
be transferred to recipients if they establish the necessity of having the data transferred to them 
and if there is no reason to assume that the legitimate rights of the persons concerned might be 
prejudiced. 
We consider that, with the information available, the necessity of disclosing the aforementioned 
personal data to you has not been established and/or that it cannot be assumed that such 
disclosure would not prejudice the legitimate rights of the persons concerned. Therefore, we are 
disclosing the documents 8, 9 and 10 requested expunged from this personal data (also linked to 
                                                            
1  Official Journal L 8 of 12.1.2001, p. 1 
2  Judgment of the Court of Justice of the EU of 29 June 2010 in case 28/08 P, Commission/The Bavarian Lager 
Co. Ltd
, ECR 2010 I-06055. 

 

point 1 of your request). Same reasoning on data protection apply to point 1 of your request, 
namely  the name and job title of the public officials and job title of the public officials that 
participated in the policy dialogue for both the AMIF and the ISF-Borders and Visa, 
representing the European Commission, Spain, Italy and Greece. 

Please also note that documents 8, 9 and 10, requested under point 5 of your request, contain also 
input provided by the Italian, Spanish and Greek Authorities. They are disclosed for information 
only. They do not reflect the position of the Commission and cannot be quoted as such.  
4. Correspondence between the European Parliament and the European Commission on the 
outcome of the policy dialogues 
•  Document 11: Letter from Mr Juan Fernando LOPEZ AGUILAR to Ms Cecilia 
MALMSTROM of 29.01.2014 on the outcome of policy dialogue- financial 
programmes in the field of home affairs (ref: Ares(2014)301963); 
•  Document 12: Reply from Ms Cecilia MALMSTROM to Mr Juan Fernando 
LOPEZ AGUILAR of 4.03.2014 (ref: Ares(2014)527990)
•  Document  13:  Letter  from  Mr  Stefano  MANSERVISI  to  Mr  Juan  Fernando 
LOPEZ AGUILAR of 17.03.2014 (ref: Ares(2014)757330)
I am pleased to give you full access to Documents 11, 12 and 13. Kindly note that you may reuse 
the documents requested free of charge for non-commercial and commercial purposes provided 
that the source is acknowledged and that you do not distort the original meaning or message of 
the document/documents. Please note that the Commission does not assume any liability 
stemming from the reuse. 
5. Information on the overall outcome of the policy dialogues in the framework of the   
preparation for programming of the Home Affairs Funds 
•  Document 14: Background Note / Information from the Commission to the 
European Parliament in accordance with Article 13 of the Horizontal Regulation, 
in view of the LIBE Committee meeting of 6 March 2014 (ref: 
Ares(2014)527990)
. Kindly note that the background note refers to the 6th of 
March but the meeting was cancelled and postponed to the 20th of March 2014. 
I am pleased to give you full access to Document 14. Kindly note that you may reuse the 
document requested free of charge for non-commercial and commercial purposes provided that 
the source is acknowledged and that you do not distort the original meaning or message of the 
document. Please note that the Commission does not assume any liability stemming from the 
reuse. 
6. Country fiches for Greece, Spain and Italy prepared by the European Commission in view 
of the meeting of the Committee on Civil Liberties, Justice and Home Affairs (LIBE) of 20th 
of March 2014.  

 

•  Document 15: Country fiche on the Policy dialogue with Greece (ref: 
Ares(2014)757330); 
•  Document 16: Country fiche on the Policy dialogue with Italy (ref: 
Ares(2014)757330); 
•  Document 17: Country fiche on the Policy dialogue  with Spain (ref: 
Ares(2014)757330); 
I am pleased to give you full access to Documents 15, 16 and 17. Kindly note that you may reuse 
the documents requested free of charge for non-commercial and commercial purposes provided 
that the source is acknowledged and that you do not distort the original meaning or message of 
the document/documents. Please note that the Commission does not assume any liability 
stemming from the reuse. 
7. The Minutes of the meeting of the Committee on Civil Liberties, Justice and Home 
Affairs (LIBE), which are made available for the public under the links provided 
hereinafter 
•  Document 18: Minutes of the Meeting of the Committee  on Civil Liberties, Justice and 
Home Affairs (LIBE), Brussels, 20 March 2014, available at the following link: 
http://www.europarl.europa.eu/ep-live/en/committees/search?legislature=8&start-
date=20-03-2014&end-date=20-03-2014&committee=LIBE 

II- Case Ref GestDem No 2018/2089 
You requested access to documents which contain the following information: 
1. All observations made by the European Commission to the proposed national programmes 
submitted by Spain, Italy and Greece regarding AMIF and ISF-Borders and Visa; 
2. The outcomes of the observations shared between the European Commission and European 
Parliament. This may include, but not necessarily limited to, reports, minutes of meetings, 
verbatim reports of meetings, transcripts, etc. that would provide a record of the proceedings, as 
well as and any correspondence – including, but not limited to, letters, e-mails, and any 
attachments. 
Having examined your request under the provisions of Regulation (EC) No 1049/2001 regarding 
public access to documents, the following documents have been identified to fall under point 2 of 
your request: 
A. Correspondence between the European Parliament and the European Commission on 
the preparation of the national programmes in Home Affairs Funds 
•  Document 19: Letter from Mr Claude MORAES to Mr Dimitris 
AVRAMOPOULOS of 22.12.2014 with subject 'Information to the European 

 

Parliament on the preparation of the national programmes in the Home Affairs 
Funds' (ref: Ares (2014)321117)
•   Document 20:  Reply to the above letter from Mr Dimitris AVRAMOPOULOS 
to Mr Claude MORAES of 27.01.2015 (ref: Ares (2015)326051); 
•  Document 21: Letter from Ms Marta CYGAN  to Mr Claude MORAES of 
19.02.2015 (ref: Ares (2015)717481) 
I am pleased to give you full access to Documents 19, 20 and 21. Kindly note that you may reuse 
the documents requested free of charge for non-commercial and commercial purposes provided 
that the source is acknowledged and that you do not distort the original meaning or message of 
the document/documents. Please note that the Commission does not assume any liability 
stemming from the reuse. 
B.  Information on the programming process of the Home Affairs Funds 2014-2020- 
National Programmes 
•  Document 22: Background Note/ Information on the programming process of the 
Home Affairs Funds 2014-2020- National Programmes/ Regular reporting from 
the Commission to the European Parliament on the preparation and 
implementation of national programmes in view of the LIBE Committee meeting 
of 23-24 February  2015 (ref: Ares(2015)717481) 
I am pleased to give you full access to Document 22. Kindly note that you may reuse the 
documents requested free of charge for non-commercial and commercial purposes provided that 
the source is acknowledged and that you do not distort the original meaning or message of the 
document/documents. Please note that the Commission does not assume any liability stemming 
from the reuse. 
C. Minutes of the Meeting of the Committee on Civil Liberties, Justice and Home Affairs 
(LIBE) 
•  Document 23: Minutes of the Meeting of the Committee on Civil Liberties, Justice and 
Home Affairs (LIBE), Brussels, 16 October 2014 available at the following link: 
http://www.europarl.europa.eu/ep-live/en/committees/search?legislature=8&start-
date=16-10-2014&end-date=16-10-2014&committee=LIBE; 

•  Document 24: Minutes of the Meeting of the Committee on Civil Liberties, Justice and 
Home Affairs (LIBE), Brussels, 3-4 December 2014 available at the following link: 
http://www.europarl.europa.eu/ep-live/en/committees/search?legislature=8&start-
date=03-12-2014&end-date=04-12-2014&committee=LIBE; 

•  Document 25: Minutes of the Meeting of the Committee on Civil Liberties, Justice and 
Home Affairs (LIBE), Brussels, 23, 24 and 26 February 2015 available at the following 

 


link:  http://www.europarl.europa.eu/ep-live/en/committees/search?legislature=8&start-
date=23-02-2015&end-date=26-02-2015&committee=LIBE;  

Regarding point one of your request ('All observations made by the European Commission to the 
proposed national programmes submitted by Spain, Italy and Greece regarding AMIF and ISF-
Borders and Visa'), kindly note that an extended time limit is needed as your application 
concerns a large number of documents and some of the documents requested originate from third 
parties. We will do our best to reply to this point of your request at the earliest stage possible.  
Kindly note that, in case you would disagree with the assessment that the expunged data are 
personal data which can only be disclosed if such disclosure is legitimate under the rules of 
personal data protection, you are entitled, in accordance with Article 7(2) of Regulation 
1049/2001, to make a confirmatory application requesting the Commission to review this 
position. 
Such a confirmatory application should be addressed within 15 working days upon receipt of this 
letter to the Secretary-General of the Commission at the following address: 
European Commission 
Secretary-General 
Transparency Unit SG-B-4 
BERL 5/282 
B-1049 Bruxelles 
 
or by email to: xxxxxxxxxx@xx.xxxxxx.xx  
Yours sincerely, 
e-signed  
 
Bernadette FREDERICK 
Head of Unit 
 

Electronically signed on 31/05/2018 10:38 (UTC+02) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563