Dies ist eine HTML Version eines Anhanges der Informationsfreiheitsanfrage 'FP6 & FP7 legal basis of certain contractual provisions, protection of personal data'.


Ref. Ares(2012)1389824 - 23/11/2012
FP7 Grant Agreement  – 
ANNEX III – SPECIFIC PROVISIONS FOR  TRANSNATIONAL  ACCESS ACTIVITIES  
 
III.1 : Definitions  

In addition to those of  Article II.1 , the following definitions shall apply:  
1. Access provider  : means the beneficiary that is in charge of prov iding access to the  infrastructure(s) 
or installation(s) 
, as specified in Annex I.  
2.  Infrastructure   : means a  facility, a resource   (or a coherent set of them)  together with the  related 
services, that are used by the  scientific community to conduct  research.  
3Installation : means a part of an  infrastructure  that could be used independently from the rest . 
4. User : means a researcher within a  user group , including the  user group  leader. 
5. User group  : means a research team of one or more researchers give n access to the infrastructure 
under the  project. Each user group  is led by a user group  leader.  
 
III.2 : Performance obligations  
The access provider  shall, in addition to the  other provisions of  this grant-agreement : 
(a)  provide access free of charge to  selected user groups  to the infrastructure or the installation(s) 
managed by it , including  all the logistical, technological and scientific support as well as   specific 
training, that is normally provided to external researchers  using the  infrastructure
 (b)  publicise widely, including on a dedicated Web page on the Internet, the access offered under this 
grant-agreement, in a way that researchers who wish to have access to the  infrastructure may be made 
aware of the possibilities open to them;  
 (c) ensure that users comply with the terms and conditions of this  grant-agreement; 
(d)  maintain appropriate documentation to support and justify the amount of access reported; this 
documentation shall include records of the names, nationalities, and home instituti ons of  users, as well 
as the nature and quantity of access provided to them.  
III.3 : Eligibility and selection of the  user groups  
1. To be eligible to benefit from access to the  infrastructure  under the  grant-agreement, a user group 
must satisfy the follow ing two conditions: 
a)  the user group  leader and the majority of the  users  must  work in a institution established in a  
Member State or Associated  State ; 
b)  the  user group  leader and the majority of the  users  must  work  in a country other than the 
country(ies) wh ere the legal entity(ies) operating the  infrastructure is(are) established.  
When the  infrastructure  is composed of several  installations  operated by different legal 
entities, this condition shall apply to each  installation. 
This condition shall not apply : 

when the access provider  is an  International  Organisation   or the JRC.  

in case of remote  access to a  distributed  set of  infrastructures  or installations 
offering the same services , 

 
2.  Only  user groups  that are entitled to disseminate the  foreground  they  have generated under the 
project  are eligible to benefit from access  free of charge  to the  infrastructure  under th is  grant-
agreement
.  
3.  User groups  requesting access shall be required by the  access provider  to submit in writing a 
description of the work  that they wish to carry out and the names, nationalities and home institutions 
of the users
4.  The  access provider  shall set up a selection panel, which will assist the  access provider  in the 
selection of the user groups . The selection panel shall assess  all proposals received and recommend a 
short-list of the user groups  that should benefit  of access free of charge  under the grant-agreement. In 
so doing, it will apply the principles of transparency, fairness and impartiality.  
5.  The selection panel shall  be composed of international experts in the field, at least half of whom 
shall be independent  from the infrastructure, unless otherwise specified in Annex I.  
6.  The selection panel shall base its selection on scientific merit, taking into account that prio rity 
should be given to  user groups  composed of users  who: 
- have not previously used the  infrastructure, and  
- are working in countries where no such research  infrastructures exist. 
The Commission may request the  access provider  to follow additional prio rities in the selection of 
user groups  in the  interest of the Communit y. The access provider  may oppose to such a request 
providing duly justified reasons . 
7. The access provider  shall seek written approval of the Commission  for the selection of user group s 
requiring access exceeding 3 months, unless such longer access is foreseen in Annex I.  
III.4 : Reports and deliverables  
The access provider  shall include a section in the periodic reports on the  access activity,  indicating the 
membership of the selection  panel as  well as the amount of access provided to the  user groups , with 
the description of their  work, and the names and home institutions of  users
III.5 : Confidentiality  
The  access provider  shall ensure that the  users  have the same rights and obligatio ns in  regard to 
confidentiality as referred to for the  access provider  in Article II.9. 
III.6 : Publicity  
The  access provider  shall ensure that the  users  have the same rights and obligations in   regard to 
publicity as referred to for the  access provider  in Article II.12 . 
In particular, the  access provider  shall, throughout the duration of the  project, take any  appropriate 
measure to ensure that, in their publications,  users make suitable publicity  about the support given by 
the European Community for  the access provided to them.  
The  Commission shall be authorised to publish, in whatever form and on or by whatever   medium, 
including the Internet, the list of the  users
III.7 : Access rights  

The  access provider  shall ensure that the   users  enjoy, on a royalty -free basis,  access rights  to the 
background  of the access provider  and to the foreground, if needed to carry out their own work under 
the project.  
III.8 : Incompatible or restrictive commitments  
The  access provider  shall inform, as soon as possible, the  users  of any restriction which   might 
substantially affect the granting of  access rights 
III.9 : Community financial support for access costs  
1.  The access provider  may charge the amount resulting of multiplying  a unit cost by the quantity of 
access provided .  
The unit cost  shall  correspond to   the direct costs of providing access to the  installation  incurred 
during the year prior to the signature of this grant -agreement, plus a flat rate for indirect costs  of 7% of 
all direct costs minus costs of subcontracts , divided by the total quantity of access  to the installation 
provided to researchers  during that year .   
Average personnel costs may be used  for the calculation  if they are consistent with the management 
principles  and accounting practices of the  access provider.  The direct cost s may include cost of 
preparatory work  but shall exclude all contributions to the capital investments of the  infrastructure.  
This unit cost shall be specified in Annex I and  shall be revised  at the end of a reporting period  if there 
have been substantial variations on the costs .  
Community financial support for access costs shall not exceed  20% of the operating costs  to the 
installation providing the access over the duration of the project . 
In addition,  Community financial support  may also  cover the travel and subsistence costs related to 
visits by  users and to the meetings of the selection panel, where necessary.