Ref. Ares(2012)1389824 - 23/11/2012
FP7 Grant Agreement –
ANNEX III - Specific provisions related to ERA-NET Plus actions
III.1 - Definitions
In addition to the definitions in Article II.1, the following definitions apply to th is
grant
agreement:
1.
Joint call means a [single] call for trans-national research proposals launched by the
consortium, including all necessary aspects for the implementation and management of the
joint
call.
2.
Trans-national projects means the projects funded out of the
joint call involving at least two
independent legal entities from two different member states or associated countries.
3.
Joint selection list of trans-national projects means the list of
trans-national projects formally selected by the
consortium on the basis of the criteria described in Article III.5,
paragraph 3. The
joint selection list of trans -national projects is the main deliverable of the
project.
III.2 – Duration of the project
The total duration of the
project shall not exceed 5 years from the
start date of the
project.
III.3 – Community financial contribution
1. The
Community financial contribution shall be limited to 1/3 of the total budget allocated to
the selected
trans-national projects and shall take the form of reimbursement of eligible costs and
a flat rate.
2. The
Community financial contribution shall be determined by applying:
- the reimbursement of eligible costs for activities relating to the implementation and
management of the
joint call. However, the
Community financial contribution shall reach a
maximum defined in Annex I.
Notwithstanding Article II.14, paragraph 1 point c, eligible costs may only be incurred until the
acknowledged reception of the
joint selection list of trans -national projects by the
Commission .
- a flat rate for activities relating to the fun ding of selected
trans-national projects . This flat rate
is set to 1/3 of the total budget allocated to the selected
trans-national projects excluding the
eligible costs for activities relating to the implementation and management of the
joint call 3. The
consortium shall ensure that the total funding allocated to any
trans-national projects complies with the provisions of the competition rules.
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4. Should one or more
beneficiary(ies) not respect its(their) commitment to contribute its(their)
agreed share to the total budget allocated to finance the
trans-national projects , the
Community financial contribution shall be reduced accordingly , except if other
beneficiaries increase their
national funding accordingly to the
joint selection list of trans -national projects.
III.4 - Change in the composition of the consortium
In addition to the terms of Article II.35, any request for the addition or removal of a
beneficiary shall be submitted to the
Commission not later th an the publication of the
joint call.
III.5 – Implementation and management of the joint call
1. The
consortium shall publish the
joint call in accordance with the terms of Article II.37,
paragraph 2 .
2. The
joint call shall be implemented through the means of a two step procedure. Step 1 may be
organised in a decentralised manner. Step 2 shall follow the principles of a single international
peer review , as described in paragraph 3 .
3. The
consortium shall evaluate proposals received with the assistance of at least three
independent experts ap pointed by the
consortium, on the basis of at least the following set of
criteria:
- Scientific and/or technological excellence - Quality of the
trans-national project (Threshold
3/5)
• Sound concept, and quality of objectives
• Progress beyond the state -of-the-art
• Quality and effectiveness of the scientific and technological methodology and associated
work plan
- Quality and efficiency of the implementation and the management (Threshold 3/5)
• Appropriateness of the management structure and procedures
• Quality and relevant experience of the individual participants
• Quality of the consortium as a whole (including complementarity, balance)
• Appropriate allocation and justification of the resources to be committed (budget, staff,
equipment)
- Potential impact (Thres hold 3/5)
• Contribution, at the European and/or international level, to the expected impacts listed in
the FP7 work programme under relevant topic/activity
• Appropriateness of measures for the dissemination and/or exploitation of
trans-national
projects results, and management of intellectual property.
4. The
joint call shall remain open for the submission of proposals by interested parties for a
period of at least eight weeks for the whole 2 step procedure.
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5. The
consortium shall ensure that the principle of confidentiality is upheld during the evaluation
and selection procedures of the
joint call.
III.6 - Specific performance obligations of each beneficiary
In addition to the terms of Article II.3, e ach
beneficiary shall deliver to the
Commission together
with the
joint selection list of trans-national projects a formal commitment, signed by its
respective authorised re presentative , to identify its specific amount to assure the total necessary
national funding to the
trans-national projects.
III.7 - Specific Schedule of Payments
Notwithstanding the provisions of Article 6 of the
grant agreement , pre-financing shal l be
scheduled as follows:
a) A first pre-financing of [amount of XXXX Euro] of the estimated
Community financial contribution correspondin g to the first reporting period defined in Article 4 of the grant agreement and
indicated in the table of estimated breakdown of costs for this period in Annex I shall be paid to
the coordinator within 45 days following the entry into force of the grant ag reement.
b) Within 45 days following approval by the
Commission of the reports related to the first reporting
period:
i) a payment which settles the amounts justified and accepted during the first reporting period.
ii) A second
pre-financing of [amoun t of XXXX Euro] of the estimated
Community financial contribution corresponding to the subsequent reporting period defined in article 4 of the
grant agreement and
indicated in the table of estimated breakdown of costs for this period in Annex I. This second pre-
financing shall be agreed as the
Community contribution to finance the topping up of the first 12
month funding to the trans -national projects.
Subsequent interim payments shall be paid in accordance with Article II.6 b) of the
grant
agreement.
A final payment of the Community financial contribution shall be paid in accordance with Article
II.6 c) of the
grant agreement .
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