Coordinators phone call
20 December 2 pm.
Draft annual working plans for 2019
1. Welcome
The Secretariat of the EDPB welcomed the participants and suggested to work on the basis of the
info note it has prepared.
2. Discussion points
1. The shared items
1.1 Integrated in the planning of all relevant expert subgroups
Those shared items were integrated in the planning of all relevant subgroups and so all the
respective expert subgroups are well aware of the shared items. No discussion was therefore
needed on this point.
1.2 identified only by 1 expert subgroup
Regarding this point, the Secretariat of the EDPB explained to the coordinators of the expert
subgroups that some shared items has been identified in the working programs by only by one
expert subgroup with the identification of the need of other subgroup but which have not integrated
those new items in their work programme. The Secretariat of the EDPB suggested to have a
discussion for the possible integration of those topics in the other relevant expert subgroup
planning. A discussion took place on the following items:
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2. The other items
The Chair team mentioned the fact that the planning of all the subgroups are quite heavy and we
might need to keep flexibility for the article 65 GDPR possible requests.
The Chair team would like to invite during the SASG SAs to participate in the ad hoc expert subgroup
on article 65 GDPR.
The Secretariat of the EDPB has asked the Coordinators of the expert subgroups to identify the
topics for which a mandate has already been given by the plenary. The Coordinators will also provide
the secretariat of the EDPB where there is a shared item if their subgroup will intervene as the Lead
expert subgroup or as support.
3. The dates
The Secretariat of the EDPB explained the table sent providing an overview of the meeting dates for
2019. The Secretariat of the EDPB highlighted the fact that documents for plenary meetings need to
be sent to the members 10 days in advance. The practice shows that this deadline is not always
respected. Some meeting dates already scheduled seems to be too close to that deadline to enable
the sending of documents on time for the closest plenary (these dates are highlighted in yellow in
the table). The Secretariat of the EDPB asked the Coordinators to check if any modification is
needed.
The Secretariat of the EDPB also mentioned that for the time being it has two meeting rooms: the
1st floor meeting room and the ground floor meeting room. The ground floor meeting room is
shared with EDPS and the European Ombudsman. The Secretariat of the EDPB said that currently
there are no more than 2 meetings planned per day, so this is perfectly fine.
Finally the Secretariat of the EDPB explained that some renovation works will be done to the ground
floor meeting room. The result will be that for several weeks, it will only have one meeting room.
The timing is not yet known. The Secretariat of the EDPB will inform the Coordinators when this will
happen.
5. To-do
1. Secretariat of the EDPB will update the Annual working plans of the expert subgroups in line with
the discussions.
2. The Coordinators are invited to send information on the items for which their subgroup has
already a mandate to the Secretariat of the EDPB.
3. The Coordinators are invited to send information on the items for which their subgroup is acting
as lead or only as support to other expert subgroup to the Secretariat of the EDPB.
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Annex: List of Attendance
Members
AT SA, BE SA, DE (Federal SA), EDPS, ES SA, FR SA, HU SA, IT SA, NL SA.
Further attendees
EDPB Secretariat
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