TRIBUNAL DE CUENTAS EUROPEO
IL-QORTI EWROPEA TA’ L-AWDITURI
EVROPSKÝ ÚČETNÍ DVŮR EUROPESE
REKENKAMER
EUROPEJSKI TRYBUNAŁ
DEN EUROPÆISKE REVISIONSRET
OBRACHUNKOWY
EUROPÄISCHER RECHNUNGSHOF
TRIBUNAL DE CONTAS EUROPEU
EUROOPA KONTROLLIKODA
CORTE DEI CONTI EUROPEA
EURÓPSKY DVOR AUDÍTOROV
ΕΥΡΩΠΑΪΚΟ ΕΛΕΓΚΤΙΚΟ ΣΥΝΕ∆ΡΙO EIROPAS
REVĪZIJAS PALĀTA EVROPSKO
RAČUNSKO SODIŠČE
EUROOPAN
EUROPEAN COURT OF AUDITORS
EUROPOS AUDITO RŪMAI
TILINTARKASTUSTUOMIOISTUIN
COUR DES COMPTES EUROPÉENNE
EURÓPAI SZÁMVEVŐSZÉK EUROPEISKA
REVISIONSRÄTTEN
FPR000833EN01-06BB-CA010-06-rev.reg.FP-TRAN.doc
DECISION LAYING DOWN
THE IMPLEMENTING PROVISIONS
FOR THE RULES OF THE EUROPEAN COURT OF AUDITORS
ON TRAINING1
1 As adopted by the Administrative Committee on 23 February 2006
CONTENTS
page
CHAPTER 1: DETERMINATION OF TRAINING REQUIREMENTS AND COURSE PLANNING
4
SECTION 1: THE DIRECTIONAL PLAN
4
SECTION 2: DRAWING-UP AND CONTENTS OF THE ANNUAL PROGRAMME
4
SECTION 3: PERSONAL DEVELOPMENT PLAN
5
CHAPTER 2: VALUE OF TRAINING COURSES
7
SECTION 1: COURSES IN THE SOLE INTEREST OF THE COURT
7
SECTION 2: COURSES IN THE JOINT INTEREST OF THE COURT AND THE MEMBER OF STAFF 8
CHAPTER 3: FORM AND CLOSING DATE FOR APPLICATIONS
11
CHAPTER 4: ATTENDANCE AT TRAINING COURSES BY PERSONS RECRUITED FOR LESS
THAN ONE YEAR
12
CHAPTER 5: OBLIGATIONS OF THOSE ATTENDING TRAINING COURSES
13
CHAPTER 6: LANGUAGE COURSES
13
TRIBUNAL DE CUENTAS EUROPEO
IL-QORTI EWROPEA TA’ L-AWDITURI
EVROPSKÝ ÚČETNÍ DVŮR EUROPESE
REKENKAMER
EUROPEJSKI TRYBUNAŁ
DEN EUROPÆISKE REVISIONSRET
OBRACHUNKOWY
EUROPÄISCHER RECHNUNGSHOF
TRIBUNAL DE CONTAS EUROPEU
EUROOPA KONTROLLIKODA
CORTE DEI CONTI EUROPEA
EURÓPSKY DVOR AUDÍTOROV
ΕΥΡΩΠΑΪΚΟ ΕΛΕΓΚΤΙΚΟ ΣΥΝΕ∆ΡΙO EIROPAS
REVĪZIJAS PALĀTA EVROPSKO
RAČUNSKO SODIŠČE
EUROOPAN
EUROPEAN COURT OF AUDITORS
EUROPOS AUDITO RŪMAI
TILINTARKASTUSTUOMIOISTUIN
COUR DES COMPTES EUROPÉENNE
EURÓPAI SZÁMVEVŐSZÉK EUROPEISKA
REVISIONSRÄTTEN
DECISION LAYING DOWN THE
IMPLEMENTING PROVISIONS
FOR THE RULES OF THE EUROPEAN COURT OF AUDITORS
ON TRAINING
THE ADMINISTRATIVE COMMITTEE, BY DELEGATION OF THE EUROPEAN COURT OF
AUDITORS,
Having regard to
the Staff Regulations of officials of the European Communities, and in
particular Article 24a thereof,
Having regard to
the Conditions of employment of other servants of the European
Communities, and in particular Articles 11 and 54 thereof,
Having regard to
Decision No 87-10 of 26 February 1987 by the Appointing Authority
setting up a Joint Committee on Training,
Having regard to
Opinion No 3/05 by the Joint Committee on Training of 19 October
2005,
Having regard to
Decision No 7-2006 of 3 February 2006 laying down the Rules of the
European Court of Auditors on Training;
HAS DECIDED:
12, RUE ALCIDE DE GASPERI
TÉLÉPHONE 43 98 – 1 TÉLÉFAX 43 93 42
L - 1615 LUXEMBOURG
ADRESSE TÉLÉGRAPHIQUE : EURAUDIT LUXEMBOURG
TÉLEX 3512 EURAUD LU
- 4 -
CHAPTER 1: DETERMINATION OF TRAINING REQUIREMENTS AND COURSE
PLANNING
SECTION 1: THE DIRECTIONAL PLAN
Article 1
The managing department shall draw up a draft directional plan the purpose of which is to
set out the Court's major guidelines in the sphere of training. The draft directional plan shall
be sent for examination and opinion to the Joint Committee on Training. The draft, together
with the opinion, shall then be submitted to the Court with a view to adoption.
Article 2
The directional plan shall in principle cover a period of four years but it may be revised
beforehand either at the managing department's initiative or at the Committee's initiative by a
unanimously-taken decision.
SECTION 2: DRAWING-UP AND CONTENTS OF THE ANNUAL PROGRAMME
Article 3
A preliminary draft programme in respect of the year n + 1 shall be sent to the Committee by
the managing department by no later than 31 January of the year n. This document shall
contain information on the managing department's draft budget and general guidelines. The
Committee shall have a period of two months as of that date in which to deliver an opinion.
Article 4
The managing department shall draw up a draft annual training programme covering a period
of twelve months corresponding to the year n + 1. It shall send the draft programme to the
Committee by no later than 30 September of the year n. The Committee shall have a period
of two months as of that date in which to deliver an opinion on the draft programme. The
draft, amended where necessary following the Committee's opinion and accompanied by this
opinion, shall be submitted by the Secretary-General to the Court for adoption. After
adoption by the Court the annual programme shall be communicated to Court staff by the
managing department.
Article 5
The managing department shall submit to the Committee, by no later than 30 April of the
year n + 1, a report on the implementation and assessment of the programme for the year n.
The Committee shall have a period of two months as of that date in which to deliver an
opinion.
FPR000833EN01-06BB-CA010-06-REV.REG.FP-TRAN.DOC
- 5 -
Article 6
Within the framework of the report mentioned under Article 5 above, the Committee shall be
kept informed by the managing department of all the decisions to attend training courses not
listed in the annual programme.
Article 7
The opinions mentioned in Articles 3, 4 and 5 above shall be sent by the
Chairman/Chairwoman of the Committee to the Secretary-General. The latter shall
communicate to staff the report on the implementation of the programme for the past year
and the opinion mentioned in Article 5 above.
Article 8
The recurring courses organised by the Court or managed jointly at interinstitutional level
shall be included in the annual training programme. The programme may indicate the staff
targeted by the course.
Article 9
Any other training course which may be of general interest to the Court shall be
communicated to the staff by the managing department.
SECTION 3: PERSONAL DEVELOPMENT PLAN
Article 10
A personal development plan (PDP) shall be drawn up for each member of staff in the course
of the annual appraisal procedure. It shall result from collaboration between the member of
staff and his/her hierarchical superior.
Article 11
The PDP aims to enable the member of staff:
-
to identify his/her personal development requirements as regards the knowledge and
skills required to perform his/her duties;
-
to set short and medium-term work-related objectives;
-
to establish ways of fulfilling these requirements and achieving these objectives.
FPR000833EN01-06BB-CA010-06-REV.REG.FP-TRAN.DOC
- 6 -
Article 12
The PDP shall cover a period of several financial years and shall be updated annually.
The member of staff shall carry out the PDP in cooperation with his/her hierarchical superior
in accordance with the following stages:
-
identification of the specific features of the post held by the member of staff;
-
identification of the corresponding requirements in the area of work experience and
training;
-
determination of priorities, in the form of objectives to be met and measures to be taken
in the above-mentioned areas;
-
carrying-out of the PDP and annual follow-up of its implementation.
Article 13
Training aims to promote the implementation of the PDP by staff by proposing three types of
training course:
-
training courses designed to acquire knowledge in their area of work;
-
training courses to be attended at specific stages of the staff member's career;
-
on-going training of a general nature.
Article 14
The acquisition of knowledge in their area of work must enable staff to improve their
performance in their current duties and to obtain the experience required for taking on
additional responsibilities. To this end, each member of staff shall agree with his/her
hierarchical superior upon an annual plan containing, on the one hand, the work-related
objectives to be achieved and, on the other hand, the corresponding training courses,
including language courses. The plan for the year n + 1 shall form the subject of a written
document drawn up in the course of the annual appraisal procedure in cooperation with the
hierarchical superior by no later than 15 January of the year n + 1, and the part of it which
relates to training courses shall be sent to the managing department.
Article 15
Specific courses to be attended when moving from one category to another and giving
access to managerial duties are designed to give staff the skills required to carry out their
new duties.
In accordance with Article 5 of the Rules, these courses may be made compulsory.
FPR000833EN01-06BB-CA010-06-REV.REG.FP-TRAN.DOC
- 7 -
Article 16
Ongoing training of a general nature shall be designed to keep up-to date and develop staff's
specialised knowledge in the areas required for the sound functioning of Court work, in
particular auditing, accounting, law, economic sciences and Community policies.
In accordance with Article 5 of the Rules, ongoing training courses may be made
compulsory.
CHAPTER 2: VALUE OF TRAINING COURSES
SECTION 1: COURSES IN THE SOLE INTEREST OF THE COURT
Article 17
A course not listed in the annual programme and not organised by the managing department
shall be deemed to be in the sole interest of the Court if all the following conditions have
been met:
(a) the course is given by a recognised body, in a location as near as possible to the place of
employment (preferably within the Community);
(b) the applicant member of staff, given his/her grade and post, does not have the specific
knowledge provided by this course;
(c) the course is essential for the work of the of the division/department as listed, for
example, in the audit divisions' annual work programme;
(d) when the course has several modules, the modules whose content is of sole interest to
the Court must correspond, according to the managing department’s assessment, to at
least 50% of the time envisaged for the course;
(e) the cost of the course financially covered is reasonable, given its individual nature;
(f) the course recipient shall undertake to discharge the corresponding obligations requested
by the managing department (see Article 33 of these Implementing Provisions).
FPR000833EN01-06BB-CA010-06-REV.REG.FP-TRAN.DOC
- 8 -
Article 18
By derogation from Article 17(b) and (c) above, a course not included in the annual
programme and not organised by the managing department shall be deemed to be of sole
interest if it is requested by a member of staff to fulfil his/her obligations vis-à-vis a
professional association of which he/she is a member, to the extent that the subject matter of
the association and of the course is relevant to the Court's activities.
SECTION 2: COURSES IN THE JOINT INTEREST OF THE COURT AND THE MEMBER
OF STAFF
(i) Conditions
Article 19
Any course not listed in the annual programme and not organised by the managing
department which fulfils the conditions laid down in Article 17 above except for the condition
under (c) shall be deemed to be of joint interest.
Article 20
By derogation from Article 19, any course not included in the annual programme and not
organised by the managing department, and which does not satisfy all the conditions laid
down in Article 17 of these Implementing Provisions, shall be deemed to be of joint interest if
it is included in the staff member's personal development plan.
(ii) Enrolment
fees
Article 21
Where the budget allows, the enrolment fees for courses deemed to be in the joint interest of
the member of staff and the Court may be reimbursed by the Court, on production of
supporting documents, to the extent of 50 % of the expenses incurred, and within a lower
limit of 55 euro and a ceiling of 550 euro per calendar year. These amounts shall be updated
every three years by the Administrative Committee at the managing department’s proposal.
These expenses shall be exclusive of all other reimbursement or financial cover.
FPR000833EN01-06BB-CA010-06-REV.REG.FP-TRAN.DOC
- 9 -
(iii)
Special leave for training and special leave for examinations
Article 22
Special leave for training shall be granted to enable the member of staff to attend classes
relating to the approved course or training. The duration of the special leave for training shall
be equal to half of that of the course, the other half being, of necessity, docked from the staff
member's leave entitlement.
Special leave for training may only be granted once at the same level of study and, where a
member of staff has to repeat a year, special leave shall no longer be applicable to the level
in question.
No special leave for training shall be granted in respect of days of training that coincide with
public holidays.
Article 23
Special leave for training may in no event exceed 25 working days or their equivalent in
working hours per calendar year, irrespective of the number or type of courses that the
applicant member of staff may attend over the same calendar year.
The days required for travelling to and from the places where the course is held do not give
entitlement to the granting of travelling time. They must be taken from annual leave.
Article 24
Special leave for training may in no event exceed, for the same course or a specific study
cycle, an overall credit of 45 working days or its equivalent in working hours, all years taken
together.
Article 25
Correspondence courses do not give entitlement to the granting of compensatory special
leave for training.
Article 26
Applications for special leave for training, whether they concern courses referred to in
Article 15 or in Article 16 of the Rules, shall be submitted using the leave application
form.Where a course is cancelled, the corresponding special leave for training shall be
cancelled likewise.
Article 27
In the case of temporary, auxiliary and contract staff, such leave shall only be granted if the
remainder of his/her contract exceeds one year as from the end of the training course. If
special leave for training has been requested subsequent to the request for prior
authorisation, the managing department shall not be bound, for the granting of this leave, by
any approval which it might have given beforehand.
FPR000833EN01-06BB-CA010-06-REV.REG.FP-TRAN.DOC
- 10 -
Article 28
The above-mentioned limits shall be reduced accordingly in the event of part-time work.
Article 29
Where an application for special leave for training covers a period immediately preceding
leave on personal grounds, special leave may only be granted if the leave on personal
grounds does not exceed three months and is intended to extend the training.
Article 30
Members of staff may take special leave for examinations for a period equal to the number of
days required to sit the compulsory tests provided for in the course cycle. They shall be
allowed one day for preparation per calendar year. This leave, which may be split into half
days where necessary, shall be granted within the limit of 15 working days per calendar year,
all courses taken together. In the event of failure, followed by re-enrolment in a subsequent
university year or course of study for the purpose of repeating the level, this leave is no
longer due for the level of study concerned.
Special leave for examinations shall be increased by the travelling time applicable. Days for
examinations and travelling time shall be granted within the limit of the working days required
to travel or sit the examination. If the tests and travelling time coincide with non-working
days, no recovery of the travelling time or examination leave shall be allowed.
Applications, whether for courses referred to in Article 15 or in Article 16 of the Rules, must
be submitted using the leave application form.
Article 31
Special leave for training or examinations and travelling time shall be granted by the
Appointing Authority after the managing department has indicated its approval on the course
application form.
Article 32
Members of staff who have attended a training course giving entitlement to special leave
should send the Appointing Authority and the managing department, within a period of one
month as from the last day of the course, attestations of attendance and/or course
completion certificates issued by the organisation responsible for the course.
FPR000833EN01-06BB-CA010-06-REV.REG.FP-TRAN.DOC
- 11 -
CHAPTER 3: FORM AND CLOSING DATE FOR APPLICATIONS
Article 33
All applications to attend a course must be sent to the managing department using the form
drawn up by the latter. For any courses not listed in the annual programme, the following
documents and information should be attached to the application:
-
the authorisation to attend the course, agreed in accordance with Article 8 of the Rules,
-
the enrolment form from the training body, duly completed, containing, in particular, the
following information:
-
the course programme,
-
the place where the course is being held,
-
the references of the training body,
-
the procedures of the training cycle or course,
-
the enrolment or education fees,
-
the estimated maximum number of days of special leave for training and examinations,
including any travelling time.
The managing department may also request the member of staff to provide it with more
detailed information on the nature of the training course or cycle.
On the basis of all this information, the managing department shall assess the application in
accordance with the criteria provided for in Chapter 4 of the Rules.
Article 34
All courses not listed in the annual programme must be approved by the course recipient,
his/her department and the managing department.
The approval process shall determine:
-
the value of the course within the meaning of Section 1 of Chapter 4 of the Rules,
-
the corresponding obligations devolving on the course applicant, in particular with regard
to the passing-on of the knowledge that he/she has acquired from the course,
-
the financial arrangements for meeting the cost of the course.
FPR000833EN01-06BB-CA010-06-REV.REG.FP-TRAN.DOC
- 12 -
Article 35
All applications to attend courses should reach the managing department by no later than
10 working days before the closing-date for applications or, where no closing date is
specified, before the beginning of the course. The application forms for courses not included
in the annual programme should be submitted to the managing department at least 20
working days before the closing-date for applications or, where no closing-date is specified,
before the beginning of the course. Failure to observe these deadlines leaves the applicant
member of staff open to refusal of his/her application.
Article 36
The managing department shall inform the applicant member of staff of the outcome of
his/her application as soon as possible, and by no later than ten working days following its
receipt.
Article 37
Where access to a course is limited to a certain number of participants, applications shall be
processed by the managing department on a "first come, first served" basis.
CHAPTER 4: ATTENDANCE AT TRAINING COURSES BY PERSONS RECRUITED FOR
LESS THAN ONE YEAR
Article 38
A person recruited for a period of less than one year must attend the compulsory courses
which he/she been instructed to attend by his/her hierarchical superior.
Article 39
Persons recruited for a period of less than one year may attend language courses within the
following limits:
-
attendance at a single course of 60 hours per year;
-
the courses must concern one of these three languages: English, French or German.
Article 40
The persons referred to in the previous article may not attend courses the cost of which to
the Court amounts to over 550 euro per week (i.e. 110 euro per day or 55 euro per half day),
except where a derogation has been granted by the managing department.
FPR000833EN01-06BB-CA010-06-REV.REG.FP-TRAN.DOC
- 13 -
CHAPTER 5: OBLIGATIONS OF THOSE ATTENDING TRAINING COURSES
Article 41
Anyone attending a course shall undertake:
(a) to attend the course in question regularly; the managing department should be notified in
good time of any interruption or absence and the reasons must be stated. If these
conditions are not observed, the Court reserves the right to charge any financial costs
which may result from irregular attendance or unjustified withdrawal to the member of
staff concerned;
(b) to sit all the examinations held in connection with the course chosen;
(c) to provide proof that he or she has actually attended the course regularly, if the course is
held outside the workplace.
If the course is not listed in the annual programme, the member of staff attending shall
undertake to:
-
provide a detailed report to his/her hierarchical superior and to the managing
department;
-
discharge the corresponding obligations described in the approval provided for in
Article 34 of these Implementing Provisions, which may consist in giving one or more
presentations, in oral or written form, relating to the training course attended to other
members of the Court's staff in conjunction with the managing department.
Article 42
Members of staff who attend training courses involving the granting of a financial contribution
by the Court must submit to the managing department the supporting documents that the
latter deems necessary and, where applicable, the teachers’ assessment of the person
concerned.
CHAPTER 6: LANGUAGE COURSES
Article 43
The annual credit for language courses, which includes repeating years, amounts to 120
hours for each member of staff, irrespective of the form or framework in which they are given.
In the case of French and English classes, the annual credit for language courses, which
includes repeating years, shall amount to 180 hours for each member of staff.
FPR000833EN01-06BB-CA010-06-REV.REG.FP-TRAN.DOC
- 14 -
Article 44
Except in the case of express derogation granted by the managing department, a member of
staff shall not be authorised to attend more than 120 hours (or 180 hours) of courses during
the same calendar year, irrespective of the form or framework in which they are given. The
above-mentioned limit shall be reduced accordingly in the case of part-time work.
Article 45
All practical procedures concerning language courses that are adopted, now or in the future,
by the managing department or the Interinstitutional Training Group shall apply to Court staff.
Article 46
The managing department shall provide the staff with the relevant information in good time
for them to enrol on a course.
Article 47
Outside the special provisions as regards exemption referred to under Articles 39 to 46 of the
Rules and Articles 43 to 45 of these Implementing Provisions, the general principles referred
to in these regulations shall apply.
Luxembourg, 23 February 2006
FPR000833EN01-06BB-CA010-06-REV.REG.FP-TRAN.DOC