Ref. Ares(2020)4247519 - 13/08/2020
DIRECTORATE-GENERAL FOR HEALTH AND FOOD SAFETY
Food and feed safety, innovation
Pesticides and biocides
SANTE/E4/JT/df (2020) 4858735
M Vincent Harmsen
7326 AH Apeldoorn
The Netherlands By email only:
Dear M Harmsen,
Your application for access to documents – Ref GestDem No 2020/4068
We refer to your email dated 6 July 2020 in which you make a request for access to
documents on the basis of Regulation (EC) No 1049/20011, registered on the same date
under the above-mentioned reference number.
We also refer to our email of 16 July 2020 extending the time limit to respond to your
request according to Article 7(3) of Regulation (EC) No 1049/2001.
1. Scope of your request
You request, on the basis of Regulation (EC) 1049/2001, access to all correspondence
(including letters, emails, text messages, whatsapp messages, etc), agendas, minutes of
meetings, minutes of phone calls, and/or any other reports of such communications, where
the active substance glyphosate, and/or the (process of the) regulatory review (risk
assessment, peer review, etc) of glyphosate in the EU, was discussed/mentioned/referred to
between officials of the Directorate-General for Environment and officials of the
Directorate-General for Health and Food Safety. You also specify that the timeframe of this
request runs between September 2014 and February 2016. Moreover you indicate that when
officials of the Directorate-General for Environment and the Directorate-General for Health
and Food Safety are mentioned in this request, this includes the Commissioners and their
2. Identification and assessment of the documents
We have identified 10 documents as falling under the scope of your request.
1 Regulation (EC) No 1049/2001 regarding public access to European Parliament, Council and Commission
documents (OJ L 145, 31.5.2001, p. 43).
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111
Having examined the documents, we have come to the conclusion that partial access can be
granted to 8 documents due to the protection of personal data and full access can be granted
to 2 documents.
The documents that can be fully or partially released and the list of documents containing
the result of the assessment carried out on its content on the basis of Regulation (EC) No
1049/2001 are published on the following Commission webpage:
You can view the requested document by entering the GestDem reference of the request
("2020/4068") in the search box at the top of the page.
Alternatively, you can click on "view documents per request" and search on the left
column for the GestDem reference of your request ("2020/4068").
You may reuse public documents, which have been produced by the European Commission
or by public and private entities on its behalf based on the Commission Decision on the
reuse of Commission documents.
You may reuse the documents disclosed free of charge
and for non-commercial and commercial purposes provided that the source is acknowledged
and that you do not distort the original meaning or message of the documents. Please note
that the Commission does not assume liability stemming from the reuse.
Please note that documents originating from third parties are disclosed to you based on
Regulation (EC) No 1049/2001. However, this disclosure is without prejudice to the rules
on intellectual property, which may limit your right to reproduce or exploit the released
documents without the agreement of the originator, who may hold an intellectual property
right on them. The European Commission does not assume any responsibility from their
3. Reason for partial disclosure
Protection of personal data - Article 4(1)(b) of Regulation (EC) No 1049/2001
With regard to documents 1, 2 and 4 to 9 identified in the above-mentioned list of
documents, a complete disclosure is prevented by the exception concerning the protection
of privacy and the integrity of the individual outlined in Article 4(1)(b) of Regulation (EC)
No 1049/2001, because they contain the following personal data:
the names/initials and contact information of Commission staff members not
pertaining to the senior management;
the names/initials and contact details of other natural persons, in particular
representatives of ECHA;
handwritten signatures of natural persons, in particular representatives of ECHA;
other information relating to an identified or identifiable natural person such as roles
and function titles.
Article 9(1)(b) of the Data Protection Regulation does not allow the transmission of these
personal data, except if you prove that it is necessary to have the data transmitted to you
for a specific purpose in the public interest and where there is no reason to assume that
the legitimate interests of the data subject might be prejudiced. In your request, you do not
express any particular interest to have access to these personal data nor do you put forward
any arguments to establish the necessity to have the data transmitted for a specific purpose
in the public interest.
Consequently, we conclude that, pursuant to Article 4(1)(b) of Regulation (EC) No
1049/2001, access cannot be granted to the personal data contained in the requested
documents, as the need to obtain access thereto for a purpose in the public interest has not
been substantiated and there is no reason to think that the legitimate interests of the
individuals concerned would not be prejudiced by disclosure of the personal data concerned.
In accordance with the above, partial access is granted to the above-mentioned documents.
We are disclosing these documents expunged from personal data.
4. Means of redress
In accordance with Article 7(2) of Regulation (EC) No 1049/2001, you are entitled to make
a confirmatory application requesting the Commission to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt
of this letter to the Secretary-General of the Commission at the following address:
Unit C.1. ‘Transparency, Document Management and Access to Documents’
or by email to: email@example.com
Head of Unit
Electronically signed on 12/08/2020 12:37 (UTC+02) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563