Ref. Ares(2020)4699127 - 09/09/2020
Legal Affairs, Inter-Institutional Relations & Communication
By registered letter with acknowledgment
40 Bermondsey Street
London J4Y 0B5
Advance copy by email:
Your application for access to documents – Ref GestDem No 2020/4867
Dear Ms Roxburgh,
We refer to your e-mail dated 10 August 2020 in which you make a request for access to
documents, registered on 17 August 2020 under the above-mentioned reference number.
You request access to “All documentation (including but not limited to all email
correspondence, attendance lists, agendas, background papers, transcripts, recordings
and minutes/notes) relating to the meeting between Mauro Raffaele Petriccione,
Director-General and IFIEC on the 20th November 2018
Your application concerns the document identified under reference Ares(2018)6011946.
Please find the identified document enclosed with this letter. However, I regret to inform
you that I cannot give you access to some parts of the document.
A complete disclosure of the document is prevented by the exception concerning the
protection of privacy and the integrity of the individual outlined in Article 4(1)(b) of
Regulation (EC) No 1049/2001, because they contain: names and contact information of
Commission staff members not pertaining to the senior management, and names and
contact details of other natural persons.
Article 9(1)(b) of the Data Protection Regulation does not allow the transmission of these
personal data, except if you prove that it is necessary to have the data transmitted to you
for a specific purpose in the public interest and where there is no reason to assume that
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111
Office: BU24 01/078 - Tel. direct line +32 229-50164
the legitimate interests of the data subject might be prejudiced. In your request, you do
not express any particular interest to have access to these personal data nor do you put
forward any arguments to establish the necessity to have the data transmitted for a
specific purpose in the public interest.
Consequently, I conclude that, pursuant to Article 4(1)(b) of Regulation (EC) No
1049/2001, access cannot be granted to the personal data contained in the requested
documents, as the need to obtain access thereto for a purpose in the public interest has not
been substantiated and there is no reason to think that the legitimate interests of the
individuals concerned would not be prejudiced by disclosure of the personal data concerned.
In case you would disagree with this position, you are entitled, in accordance with Article
7(2) of Regulation (EC) No 1049/2001, to submit a confirmatory application requesting the
Commission to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt
of this letter to the Secretariat-General of the Commission at the following address:
Unit C.1. ‘Transparency, Document Management and Access to Documents’
B-1049 Brussels, or by email to: firstname.lastname@example.org
Luca DE CARLI
Electronically signed on 07/09/2020 18:15 (UTC+02) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563