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Ref. Ares(2014)1064865 - 04/04/2014
Ref. Ares(2014)4046025 - 03/12/2014
EUROPEAN COMMISSION 
DIRECTORATE-GENERAL HOME AFFAIRS 
 
Directorate C: Schengen 
  Unit C.4: Internal Security Fund 
 
Brussels,  
NOTE TO THE FILE 
Subject: 
 
 
Proposal for final payment  
Grant agreement number:  HOME/2010/ISEC/AG/064   
The proposal for final payment of the above project follows the methodology established 
by note "Methodology for final payment checks under grants preceding work programme 
2013, Ares(2013)…….. 
1.  Preliminary check 
Final reports received on  
12/02/2014 
Preliminary check concluded on  
20/02/2014 
Time limit for payment suspended on  
na 
Acknowledgement of receipt sent on 
together  with  the  pre-info  letter 
(circulated on 26/03/2014) 
Technical evaluation report sent/finalised on 
04/02/2014 – 04/03/2014 
2.  Eligibility check 
Each individual item in the cost claim was examined on the basis of the eligibility criteria 
established by the grant agreement, the Guide for applicants and in comparison with the 
initial budget. Co-financing was checked and the non-profit rule applied.  
•  Claims were eligible / co-financing in accordance with provisions/ no profit 
occurred : first eligibility check was made on the basis of foreseen/not foreseen 
costs.   
o  All the costs have taken place within the eligibility period. 
o  All the costs claimed were foreseen.   
o  Exchange rate for Latvia has been checked on the basis the following 
provision written in the GA: By way of derogation from Article II.16.1, 
any conversion of actual costs into euro shall be made by the beneficiary 
at the monthly accounting rate established by the Commission and 
published on its website on the day when the cost was paid.  
 
 
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111 
Office: LX46 - 8/104 - Tel. direct line +32 229-(32-2) 96559 - Fax +32 229-(32-2) 29 79590 

•  Where claims were ineligible, the reasons have been given in the calculation table 
and in the accompanying pre-info letter sent to the beneficiary 
3.  Final payment - Level of Analysis and document check 
The financial assessment was conducted as follows:  
3.1 Limited risk 
[   ] ex-post audit was carried out in the past three years for the relevant programme 
 
[   ] without findings  
3.2 Considerable risk 
n/a 
3.3 Standard Analysis  
A sample check of 25% of the costs claimed was undertaken. The selection of items 
subject to sampling was done as follows:  
Result of the sampling is listed on the sampling sheet.  Comments or costs refusals are 
mentioned on the sampling list as well as under the explanations column of the final 
calculation table.  These comments are also reproduced on the pre-info letter. 
Other additional information : no major difficulties.  Lots of small amounts making it 
burdensome to check. 
Date, 26/03/2014 
Name OIA: 
 
Signature OIA: