Access to documents request: 2022-03-28 meeting between Elina Melngaile and Zaneta Vegnere and Microsoft Corporation

Global Witness made this Informationsfreiheit request to Generaldirektion Handel

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Die Anfrage war erfolgreich.

Dear Sir or Madam,

Referring to Regulation (EC) No 1049/2001 on public access to EU documents and to the 'Aarhus Convention' I would herewith like to ask for access to the following:

All documents—including but not limited to correspondence, emails, minutes, notes (hand written or electronic), audio or video recordings, verbatim reports, operational conclusions, lines to take, briefings, and presentations—related to the meeting on 2022-03-28 between Elina Melngaile and Zaneta Vegnere and Microsoft Corporation.

In consideration of the environment and the current circumstances with the COVID pandemic I would prefer to receive documents electronically.

I would like to make clear I prefer you produce the documents on a rolling basis. At no point should the Commission's search for—or deliberations concerning—certain documents delay the production of others that the Commission has already retrieved and elected to produce.

Should my request be denied wholly or partially, please explain the denial or all deletions referring to specific exemptions in the regulation. Also I would expect the partial release of documents in case of partial exemption according to article 4.6. I reserve the right to appeal.

Please confirm having received this application. I look forward to your reply within 15 business days, according to the regulation.

If anything is unclear or would benefit from further discussion please do not hesitate to contact me by email. My address for any written correspondence necessary is Nienke Palstra, Global Witness, Rue Belliard 53, 1000, Bruxelles, Belgique.

Thank you for your assistance.

Yours sincerely
Nienke Palstra., Generaldirektion Handel

1 Attachment

Dear Madam,

We refer to your e-mail  of  24 May 2022 in which you make a request for
access to documents, registered on 25 May 2022 under the above mentioned
reference number.

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires on 20 June 2022.

An extended time limit is needed because of the high number of requests
being handled.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 11 July 2022.

We apologise for this delay and for any inconvenience this may cause.

Yours sincerely,

DG TRADE Access to Documents Team
European Commission
Directorate General for Trade

Unit R3 – Transparency, Civil Society and Communications
1049 Brussels



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2., Generaldirektion Handel

3 Attachments

Dear Mrs. Palstra


Please find attached our reply to your request GestDem 2022/3031.


According to our standard operational procedure, you would have also
received the letter by registered mail. However, due to the extraordinary
health and security measures currently in force during to the COVID-19
epidemic, which requires all Commission’s non-critical staff to telework,
we are unfortunately not in a position to follow this procedure until
further notice.


We would therefore appreciate if you could confirm receipt of the present
e-mail by replying to [1][DG TRADE request email]


Kind regards,


DG TRADE Access to Documents Team

European Commission

Directorate General for Trade

Unit R3 – Transparency, Civil Society and Communications


1049 Brussels


[2][DG TRADE request email]







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1. mailto:[DG TRADE request email]
2. mailto:[DG TRADE request email]

Dear [email address],

Apologies for the delay in confirming receipt and thank you for your response.

Yours sincerely,
Nienke Palstra
Global Witness