Dear Internal Audit Service,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

Having reviewed the European Commission's online databases, certain Commission offices, institutions and entities appear to publish annual reports reviewing their own institutional operations and activity but do not appear to have these published online for wider public access. At least one is known to be releasable to the public but only on receipt of a request, which requires that one knows the document exists in the first place.

The IAS, as part of its duties, is likely to receive copies across the Commission from those entities that do publish annual reports.

Can the IAS please supply a list of those that do so publish an annual report? If not, can it relay the request to a counterpart that can?

My address for hard copy receipt is:
Room 428, 1 Parliament Street, House of Commons, Westminster, United Kingdom, SW1A OAA

Yours faithfully,
Dr Lee Rotherham

Interner Auditdienst

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Dear Mr Rotherham,

 

Thank you for your e-mail request of 17 May.

 

We are writing to inform you that the subject of your email does not fall
within the remit of the Internal Audit Service of the European Commission.
However, we are passing your message to our colleagues in the service best
placed to handle your request and you should be receiving a reply from
them shortly.

With kindest regards,

 

Delia CREA
Administrative Assistant
 
European Commission
Internal Audit Service
IAS.01 - Administrative coordination and Communication

MADO 31/011
B-1049 Brussels/Belgium
+32 2 296 24 56
[1][email address]

 

 

 

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ve_ias.access documents (IAS), Interner Auditdienst

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[1]Ares(2019)3333164 - Lee Rotherham - Request in regard to Annual Reports
of Commission/Institutions/Entities

Sent by ve_ias.access documents (IAS) <[email address]>.
All responses have to be sent to this email address.
Envoyé par ve_ias.access documents (IAS)
<[email address]>. Toutes les réponses doivent être
effectuées à cette adresse électronique.

Dear Mr Rotherham,

 

Thank you for your e-mail request of 17 May.

 

We are writing to inform you that the subject of your email does not fall
within the remit of the Internal Audit Service of the European Commission.
However, we are passing your message to our colleagues in the service best
placed to handle your request and you should be receiving a reply from
them shortly.

With kindest regards,

 

Delia CREA
Administrative Assistant
 
European Commission
Internal Audit Service
IAS.01 - Administrative coordination and Communication

MADO 31/011
B-1049 Brussels/Belgium
+32 2 296 24 56
[2][email address]

 

 

 

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ve_sg.accessdoc (SG), Interner Auditdienst

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2019)3450539 - Gestdem 2019/3081 - RE: access to documents request
- Annual Reports by EC entities

Sent by ve_sg.accessdoc (SG) <[email address]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[email address]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Sir,

 

Thank you for your request dated 17/05/2019. We hereby acknowledge receipt
of your application for access to documents, which was registered on
27/05/2019 under reference number GestDem 2019/3081.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.

 

The time limit will expire on 20/06/2019. In case this time limit needs to
be extended, you will be informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private third-party website which has no link with any
institution of the European Union. Therefore, the European Commission
cannot be held accountable for any technical issues or problems linked to
the use of this system.

 

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the European Commission. For further information
on your rights, please refer to the third party’s privacy policy.

 

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission on
that website. This includes the personal data that you may have
communicated to the European Commission (e.g. your private postal
address).

 

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

 

If you do not wish your correspondence with the European Commission to be
published on the AsktheEU.org website, you can provide us with an
alternative, private e-mail address for further correspondence.

 

In that case, the European Commission will send all future electronic
correspondence addressed to you only to that private address.

 

Yours faithfully,

 

 

ACCESS TO DOCUMENTS TEAM (GD)

 

[6]cid:image001.png@01D45409.F767C980

European Commission

Secretariat-General

SG C.1

[7][email address]

 

 

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ve_sg.accessdoc (SG), Interner Auditdienst

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Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2019)3452011 - Gestdem 2019/3081 - Clarification request

Sent by ve_sg.accessdoc (SG) <[email address]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[email address]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Sir,

 

We refer to your e-mail 17/05/2019 in which you make a request for access
to documents, registered on 27/05/2019 under the above mentioned reference
number.

 

The description given in your application does not enable us to identify
concrete documents which would correspond to your request.

 

We are not sure whether you seek to obtain a list of reports or copies of
reports. Regulation 1049/2001 only applies to documents drawn up or
received by an institution and in its possession, so if the annual reports
which you are interested in are not documents drawn up or received by the
European Commission and in its possession, we will not be in a position to
reply to your request. May we invite you to look at the website of the EC
entities you are interested in.

 

We invite you, pursuant to Article 6(2) of Regulation (EC) No 1049/2001
regarding public access to documents, to provide us with more detailed
information on the documents which you seek to obtain, such as references,
dates or periods during which the documents would have been produced,
persons or bodies who drafted the documents etc…Please clarify concretely
which reports you are interested in which you are not able to find on our
website, providing details such as the body which established the annual
report, field of activity, years covered etc.

 

All public information about the annual reports can be found on the
website of the Commission. For example, for the Secretariat General, we
can refer you to these links where you can make the relevant searches for
the documents you are interested in:
[6]https://ec.europa.eu/info/publications/a...,
[7]https://ec.europa.eu/info/departments/se...,
or
[8]https://ec.europa.eu/info/law/law-making...

 

Annual activity reports of the Commission can be found here:
[9]https://ec.europa.eu/info/publications/a...

 

If you need assistance in clarifying or specifying your application, you
can contact us by email to: [email address]

 

In accordance with Article 2, third paragraph of the Implementing Rules to
Regulation 1049/2001, the 15 working days time limit for handling your
application will start running when we receive the requested
clarifications.

 

Thank you in advance for your understanding.

 

Yours faithfully,

 

 

ACCESS TO DOCUMENTS TEAM (GD)

 

[10]cid:image001.png@01D45409.F767C980

European Commission

Secretariat-General

SG C.1

[11][email address]

 

 

 

 

 

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ve_sg.dsg1.a1 (SG), Interner Auditdienst

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2019)3568797 - RE: access to documents request - Annual Reports by
EC entities (Access to documents request Gestdem 2019/3081- Response)

Sent by ve_sg.dsg1.a1 (SG) <[email address]>. All responses
have to be sent to this email address.
Envoyé par ve_sg.dsg1.a1 (SG) <[email address]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Dr Lee Rothermann,

 

Every department and executive agency of the European Commission publishes
an annual activity report (AAR) which is available online for wider public
access. It details achievements, initiatives taken and the financial and
human resources spent during the year. All Annual activity reports can be
found here:
[6]https://ec.europa.eu/info/publications/a... .

 

Those that publish an annual report are: ‘Directorate-General for
Agriculture and Rural Development’, ‘Directorate-General Budget’,
‘Directorate-General Climate Action’, ‘Directorate-General Communication’,
‘Directorate-General Communications Networks, Content and Technology’,
‘Directorate-General Competition’, ‘Consumers, Health, Agriculture and
Food Executive Agency (CHAFEA)’, ‘Directorate-General for Economic and
Financial Affairs’, ‘Education, Audio-visual and Culture Executive Agency
(EACEA)’, ‘Directorate-General for Education, Youth, Culture and Sport’,
‘Directorate-General Employment, Social Affairs and Inclusion’,
‘Directorate-General for Energy’, ‘Directorate-General Environment’,
‘European Anti-Fraud Office (OLAF)’, ‘Directorate-General for European
Civil Protection and Humanitarian Aid Operations’, ‘European Personnel
Selection Office (EPSO)’, ‘European Political Strategy Centre (EPSC)’,
‘European Research Council Executive Agency’, ‘European School of
Administration (EUSA)’, ‘EUROSTAT’, ‘Executive Agency for Small and
Medium-sized Enterprises (EASME)’, ‘Directorate-General for Financial
Stability, Financial Services and Capital Markets Union’,
‘Directorate-General Health and Food Safety’, ‘Directorate-General Human
Resources and Security’, ‘Directorate-General Informatics’, ‘Innovation
and Networks Executive Agency (INEA)’, ‘Internal Audit Service’,
‘Directorate-General for Internal Market, Industry, Entrepreneurship and
Small and Medium-sized Enterprises’, ‘Directorate-General for
International Cooperation and Development’, ‘Directorate-General
Interpretation’, ‘Joint Research Centre (JRC)’, ‘Directorate-General
Justice and Consumers’, ‘Legal Service’, ‘Directorate-General Maritime
Affairs and Fisheries, ‘Directorate-General Migration and Home Affairs’,
‘Directorate-General for Mobility and Transport’, ‘Directorate-General
Neighbourhood and Enlargement Negotiations’, ‘Office for Infrastructure
and Logistics in Brussels’, ‘Office for Infrastructure and Logistics in
Luxembourg’, ‘Paymaster's Office (PMO)’, ‘Publications Office of the
European Union (OP)’, ‘Directorate-General Regional and Urban Policy’,
‘Directorate-General for Research and Innovation’, ‘Research Executive
Agency (REA)’, ‘Secretariat-General’, ‘Service for Foreign Policy
Instruments’, ‘Structural Reform Support Service’, ‘Task Force for the
Preparation and Conduct of the Negotiations with the United Kingdom under
Article 50 of the TEU’, ‘Directorate-General Taxation and Customs Union’,
‘Directorate-General for Trade’ and ‘Directorate-General for Translation’.

 

Yours sincerely,

Virginie ANDRÉ

 
[7]cid:image001.gif@01D47B2E.9A1DE6F0
European Commission
Secretariat-General
Unit A.1 – Policy Priorities & Work Programme

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