Commissioner Šefčovič's invitations to events and speaking engagements

Ihre Anfrage war teilweise erfolgreich.

Dear DG Energy,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting a list of, or copies of, all invitations received to attend, or speak at, an event organised by a third party, as received by Commissioner Maroš Šefčovič since 1 November 2014.
Additionally, I would like to request a full list of all external speaking engagements made by Commissioner Šefčovič since 1 November 2014. This list should include the date and venue of the event, the host(s) and organiser(s) of the event, and the topics discussed.

Yours faithfully,

Myriam Douo
On behalf of Friends of the Earth Europe
Mundo B Building
Rue D'Edimbourg 26
1050 Brussels,
Belgium
[email address]

Generaldirektion Energie

1 Attachment

Dear Ms Douo,

 

Thank you for your e-mail dated 29/06/2016.  We hereby acknowledge receipt
of your application for access to documents, which was registered on
30/06/2016 under references numbers GESTDEM 2016/3649.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
22/07/2016. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private website which has no link with any institution of
the European Union. Therefore the European Commission cannot be held
accountable for any technical issues or problems linked to the use of this
system.

 

Please note that the responsible Directorate-General may contact you when
handling your request pursuant to Article 6 of Regulation 1049/2001, in
order to receive a more precise explanation of the document(s) requested.

 

Yours faithfully,

 

ACCESS TO DOCUMENTS TEAM (L.N.)
[1]cid:image001.gif@01D1AAC8.E6AD8E50
European Commission
Secretariat General

Unit B4 – Transparency

 

 

 

Zitate anzeigen

Generaldirektion Energie

1 Attachment

Dear Ms Douo,

We refer to your e-mail  dated 29/06/2016 in which you make a request for
access to documents, registered on 30/06/2016 under the above mentioned
reference number.

In your  application  you request for a "list of, or copies of, all
invitations received to attend, or speak at, an event organised by a third
party, as received by Commissioner Maroš Šefčovič since 1 November 2014."

Additionally, you request for a "full list of all external speaking
engagements made by Commissioner Šefčovič since 1 November 2014. This list
should include the date and venue of the event, the host(s) and
organiser(s) of the event, and the topics discussed."

 

The very wide description given in your application does not enable us to
identify the documents which would correspond to your request.

We therefore invite you, pursuant to Article 6(2) of Regulation (EC) No
1049/2001 regarding public access to documents, to provide us with more
detailed information on the documents which you seek to obtain, such as a
specific subject matter, references, dates or periods during which the
documents would have been produced, persons or bodies who drafted the
documents etc…

If you need assistance in clarifying or specifying your application, you
can contact us:

·         by email to: SG UNITE D3 <[email address]>

The 15 working days the time limit for handling your application will
start running when we receive the requested clarifications.

Thank you in advance for your understanding.

Yours faithfully,

 

Secretariat Unit D3

[1]cid:image002.gif@01CF1C2D.A1B7D840
European Commission
Secretariat General – Unit D3

Resource Efficiency

Berlaymont 6/251 - B-1049 Brussels/Belgium
Tel: +32-2-29.62142

 

 

DISCLAIMER: This message represents solely the views of its author and
cannot under any circumstances be regarded as the official position of the
European Commission or as a formal commitment from the EC. This message
and the attached files are intended solely for their addressee and may
contain information that is privileged and confidential. If you have
received this message in error, please notify us immediately by return of
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NOTICE LEGALE: Ce message exprime uniquement le point de vue de son auteur
et ne saurait en aucun cas être considéré comme une position officielle de
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message et les fichiers qui y sont joints sont destinés uniquement à la
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par erreur, merci de nous en avertir immédiatement par retour de courrier.

 

 

 

 

References

Visible links

Dear Unit D3,

Thank you for your response.

I am afraid I do not see the lack of specificities of my request. Indeed, I have provided you with a timeframe as well as a clear description of the requested documents. In my opinion, the request is clear enough for you to provide me with the documents requested. Should you disagree, could you please give me more precision on how I should narrow the scope of my request?

Yours faithfully,

Myriam Douo

EC ARES NOREPLY, Generaldirektion Energie

1 Attachment

Veuillez trouver ci-joint le document Ares(2016)3843258 concernant "Reply: GestDem 2016/3649 Douo - holding reply" envoyé par M/Mme HANDLEY Peter le 22/07/2016.

Please find attached document Ares(2016)3843258 regarding "Reply: GestDem 2016/3649 Douo - holding reply" sent by Mr/Ms HANDLEY Peter on 22/07/2016.

-------------------------------------------------------------------------------------------------------------
Note: This e-mail was automatically generated by the European Commission's central mail registration system.
Replies by e-mail must be addressed to the original sender HANDLEY Peter (mailto:[email address]).
Remarque : Cet e-mail a été généré automatiquement par le système d'enregistrement central du courrier de la Commission européenne.
Toute réponse éventuelle par e-mail doit être adressée à l'expéditeur en personne, à savoir HANDLEY Peter (mailto:[email address]).

Generaldirektion Energie

Dear Ms Douo,

 

I refer to your email of 29 June 2016, through which you submit a  request
for access to documents based on Regulation (EC) No 1049/2001 regarding
public access to European Parliament, Council and Commission
documents[1][1] ('Regulation 1049/2001').

 

You ask for access to: a list of, or copies of, all invitations received
to attend, or speak at, an event organised by a third party, as received
by Commissioner Maroš Šefčovič  since 1 November 2014 (treated under
Gestdem number 2016/3649).

 

After a first search for documents, it appears that more than 1000
documents were received by Commissioner Maroš Šefčovič. Based on this
first estimate, it would appear that the treatment of your request would
constitute a disproportionate workload, as indicated below.

 

The below calculation illustrates the estimation of the workload linked to
the handling of your request based on an average estimation of 1100
documents, taking into account the human resources (FTE) necessary for the
following steps in the treatment of your initial request:

 

1.       Identification of the relevant documents covered by the request
(69 working days for 1100 documents).  For each document the following
operation is to be performed, corresponding to an average of ½ hour per
document:

 

·         identification and listing of the individual documents files
falling under the temporal scope of the request;

·         extraction and printing;

·         in depth scan of the document's content;

·         Redaction of the information falling out of the scope of your
request and personal data.

 

2.       Double-checking of the final list of documents to be released: 3
working days,

3.       Preparation of the draft text of the reply: 3 working days,

4.       Consultation of the relevant services and cabinets regarding the
draft text – Final draft reply: 2 working days,

5.       Approval of the reply by the Director general and dispatch of the
reply: 2 working days.

In the light of the above, in order to prepare the reply to your request,
one full-time equivalent (FTE) would have to devote 79 full working days.

 

Please note that some time was already invested in the preliminary
assessment of your request and in the preparation of this proposal for a
fair solution. These come on top of the 79 working days referred to above.

 

Therefore, I would like to propose that, in line with Article 6(3) of
Regulation 1049/2001, you specify the reason why you are interested in
obtaining access to the documents, and which (types of) documents you are
interested in in particular.

 

If, on the contrary, you wish to maintain your wide-scope request and not
identify further what type(s) of invitations you are interested in, I
propose to reduce the temporal scope of your request (i.e. 20 months, from
1 November 2014 until 1st July 2016) to a shorter timeframe of three
months of your choice.

 

Such a narrowed-down scope would cover a more manageable number of
documents including the preparation of the redacted versions thereof.

 

We would be grateful for a reply by 03.08.2016.

 

Thank you in advance.

 

Yours faithfully,

 

Peter Handley

Head of unit

 

 

 

 

 

 

------------------------

[2][1]       Official Journal L 145 of 31.5.2001, p. 43.

References

Visible links
1. file:///tmp/foiextract20160729-7671-9qvj5u#_ftn1
2. file:///tmp/foiextract20160729-7671-9qvj5u#_ftnref1

Dear Mr Handley,

Thank you for your response.

The goal of my request being exactly to know which invitation Commissioner Šefčovič received and which he accepted, I do not know which invitation he received and am therefore not able to narrow down my request in this sense.

I will therefore reduce the temporal scope of my request to three months, more specifically between April and June 2016 included.

I am looking forward to receiving these documents as soon as possible.

Best regards,
Myriam Douo

EC ARES NOREPLY, Generaldirektion Energie

2 Attachments

Please find attached document Ares(2016)4781365 regarding "Reply: GestDem 2016/3649 Douo - positive reply, personal data redacted" sent by Mr/Ms HANDLEY Peter on 25/08/2016.

Part 1 - Due to the size of the attachments you will receive several emails containing the requested documents.

Kind regards,

Unit SG.D.3

-------------------------------------------------------------------------------------------------------------
Note: This e-mail was automatically generated by the European Commission's central mail registration system.
Replies by e-mail must be addressed to the original sender HANDLEY Peter (mailto:[email address]).
Remarque : Cet e-mail a été généré automatiquement par le système d'enregistrement central du courrier de la Commission européenne.
Toute réponse éventuelle par e-mail doit être adressée à l'expéditeur en personne, à savoir HANDLEY Peter (mailto:[email address]).