Confirmatory application decisions concerning requests for trilogue documents

Die Antwort auf diese Anfrage ist lange im Rückstand. Nach gesetzlicher Vorschrift sollte Generalsekretariat der Europäischen Kommission Ihnen inzwischen unter allen Umständen geantwortet haben. (Details). Sie können sich beschweren, indem sie Interne Prüfung beantragen .

Maarten Hillebrandt

Dear Secretariat General of the European Commission,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

Confirmatory application decisions of the European Commission, concerning requests for access to documents pertaining both to concrete trilogue negotiation files, and documents pertaining to the trilogue negotiation method in a general sense, for the period from 2001 until 2009.

Should the above request be considered to entail a significant administrative burden, I am willing to discuss the possibilities of breaking the above request into smaller subcomponents, in order to avoid undue delay and obtain access in the most expedient manner.

Yours faithfully,

Dr. Maarten Hillebrandt
Bielefeld University, Germany

Generalsekretariat der Europäischen Kommission

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Generalsekretariat der Europäischen Kommission

1 Attachment

Dear Sir,

 

Thank you for your request for access to documents. Unfortunately, you
have not indicated your postal address which is required for registering
and handling your request in line with the procedural requirements.

 

Please send us your full postal address at your earliest convenience.

 

Pending your reply, we reserve the right to refuse the registration of
your request.

 

You may, of course, use directly the electronic form for entering your
request:
[1]http://ec.europa.eu/transparency/regdoc/....

 

Yours faithfully,

 

ACCESS TO DOCUMENTS TEAM (GD)

 

[2]cid:image001.png@01D45409.F767C980

European Commission

Secretariat-General

SG C.1

[3][email address]

 

 

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Maarten Hillebrandt

Dear Secretariat General of the European Commission,

Under the Regulation 1049/2001/EC, the applicant of access to documents is under no specific obligation to offer a postal address. As a rule, email suffices as a medium of correspondence. In case the requested documents are only available in paper form, may I kindly request you to scan them, and send them to the provided email address ([email address]).

Yours faithfully,

Maarten Hillebrandt

Generalsekretariat der Europäischen Kommission

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Generalsekretariat der Europäischen Kommission

1 Attachment

Dear Mr Hillebrand,

 

Thank you for your interest in trilogue files and in the trilogue
negotiation method. Your requests of 5 August show that you have an
interest in general in trilogues.

 

You requests concerning confirmatory decisions of the European Commission
regarding this subject matter cover a wide range of years, which taking
into account the number of confirmatory applications per year (around 300)
would certainly entail a significant administrative burden and would not
be able to be handled within the deadlines prescribed by Regulation
1049/2001.

 

You kindly signal your willingness to discuss possibilities to limit this
administrative burden. One possibility would be to make a request for
information instead of a request for access to documents. This would allow
the Commission services to reply to your request providing the information
that they have at their disposal, for example regarding your request
focusing on the Commission policy and/or formal positions regarding the
trilogue negotiation method in the ordinary legislative procedure.

 

As regards your requests to obtain access to confirmatory decisions of the
European Commission concerning requests for access to documents pertaining
both to concrete trilogue negotiation files and documents pertaining to
the trilogue negotiation method in a general sense for the periods from
2001 to 2001 and 2010 to today, pls note that the IT tools at the disposal
of the European Commission do not support a targeted search for filtering
out these confirmatory decisions. As you can understand, any manual search
in around 300 cases per year would be both very time consuming and
excessive in terms of administrative burden.

 

To avoid this, it would be helpful if you specify the kind of information
you are looking for, so as to allow us, to propose the best way to handle
your requests. In the light of the above, we will not yet register your
requests as requests for access to documents.

 

Best regards,

 

Access to documents team (RC)
SG.C.1
Transparency
[1]cid:image004.gif@01D4F9CD.7B22B0F0

 

References

Visible links

Maarten Hillebrandt

Dear Access to Documents Team of the European Commission,

Many thanks for your response. In your response, you highlight, understandably, that a search for specific characteristics in several years' worth of confirmatory applications constitutes a significant administrative burden.

An alternative would be for me to rephrase my current request to cover ALL confirmatory applications between 2001 and 2009. Assuming that the Commission's policy on disclosure of confirmatory applications is the same as that of the Council, namely one of semi-automated disclosure excluding personal data, this should constitute a significant reduction in the administrative burden caused by my request.

For my purposes of scientific analysis, it is not necessary to know the identity of the applicant. Merely the content of the Commission's response suffices. Naturally, the most efficient way of delivering the documents would be via email. The Council generally provides larger batches of documents as .zip files, although other solutions are also imaginable.

Please let me know whether the proposed solution would be workable. If it is, please consider the current letter as a fresh access to documents request under Regulation 1049/01 for the above-mentioned documents ("An alternative would....2001 and 2009.").

Yours faithfully,
Maarten Hillebrandt

Generalsekretariat der Europäischen Kommission

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

ve_sg.accessdoc (SG), Generalsekretariat der Europäischen Kommission

[1]Ares(2019)5221454 - RE: Requests of Mr Hillbrand - trilogue documents
--- Ref. Gestdem 2019/4706

Sent by ve_sg.accessdoc (SG) <[DG SG request email]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[DG SG request email]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Madam,

Thank you for your e-mail dated 08/08/2019. We hereby acknowledge receipt
of your application for access to documents, which was registered on
13/08/2019 under reference number GestDem 2019/4706.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.

The time limit will expire on 04/09/2019. In case this time limit needs to
be extended, you will be informed in due course.

You have lodged your application via the AsktheEU.org website. Please note
that this is a private third-party website which has no link with any
institution of the European Union. Therefore, the European Commission
cannot be held accountable for any technical issues or problems linked to
the use of this system.

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the European Commission. For further information
on your rights, please refer to the third party’s privacy policy.

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission on
that website. This includes the personal data that you may have
communicated to the European Commission (e.g. your private postal
address).

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

If you do not wish your correspondence with the European Commission to be
published on the AsktheEU.org website, you can provide us with an
alternative, private e-mail address for further correspondence.

In that case, the European Commission will send all future electronic
correspondence addressed to you only to that private address.

Yours faithfully,

Access to documents team (RC)
SG.C.1
Transparency

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