Correspondence between the EU Delegation in Baku and Member States
Luis Miguel Hurtado Coronado made this Informationsfreiheit request to Europäischer Auswärtiger Dienst
Dear European External Action Service,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:
- All the correspondence, preparatory documents, work documents, drafts and verbal/written notes exchanged between any member of the EU Delegation in Baku and the EU State Members' officials between February 1st 2022 and October 8th 2024, in which "energy", "Russia", "Memorandum of Understanding", "gas", "oil", "electricity" and/or "COP29" are mentioned.
Yours faithfully,
Luis Miguel Hurtado Coronado
C/ Sant Isidre 14E
43110 La Canonja (Tarragona)
Spain
Dear Mr Hurtado Coronado,
This message is an acknowledgement of receipt for your request for access
to documents under Regulation 1049/2001 regarding public access to
European Parliament, Council and Commission documents, which the EEAS is
also respecting.
Your request for access to document has been registered under reference
number: 2024/168.
Please refer to this number in any further correspondence.
In case we need additional information, clarification or context to the
nature of your request, you will be contacted by us.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[1][EEAS request email]
SG.LD.ATD
References
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1. mailto:[EEAS request email]
Dear Mr Hurtado Coronado,
We refer to your request for access to documents registered under
reference number 2024/168.
The description given in your application is excessively broad and does
not enable us to efficiently search for documents that could be in your
interest. In fact, please note that our case management systems does allow
for searches by keywords present only in the title of the documents.
Moreover, the word “Russia” and well as “Memorandum of Understanding” are
likely to produce a high number of results falling outside the scope of
your interest.
We therefore invite you, in accordance with Article 6(2) of Regulation
(EC) No 1049/2001 regarding public access to documents, to provide us with
clear scope and information allowing us to identify the document(s)
falling within your application, such as references and exact subjects.
These clarifications would allow us to attend properly to your request.
We look forward to hearing from you with regard to the above in order to
be able to further process your request.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[1][EEAS request email]
SG.LD.ATD
References
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1. mailto:[EEAS request email]
Dear EEAS ACCESS TO DOCUMENTS,
I apologise for not having facilitated enough of your research. I would suggest narrowing down my request in the following manner, hoping it facilitates your task:
- All the correspondence, preparatory documents, work documents, drafts and verbal/written notes exchanged between any member of the EU Delegation in Baku and the EU State Members' officials from Slovakia, Czech Republic, Slovenia, Italy and France between February 1st 2022 and October 8th 2024, in which "Russia", "Memorandum of Understanding", "gas" and/or "COP29" are mentioned.
I greatly appreciate your diligent work.
Yours sincerely,
Luis Miguel Hurtado Coronado
Dear Mr Coronado,
We thank you for your proposal aimed at narrowing down the scope of your request, in particular as regards liming the search to documents exchanged between the Delegation and State Members' officials from Slovakia, Czech Republic, Slovenia, Italy and France between February 1st 2022 and October 8th 2024.
However, as regards including any of the four terms (“Russia”, “Memorandum of Understanding”, “gas”, “COP29”) in the search, it would still lead to a disproportionate amount of documents and to an excessive workload for the institution, which would notably have an impact on the respect of the deadlines imposed by Regulation 1049/2001 to reply to your application.
In an attempt to find a fair solution on the limitation of the scope of your request, in line with Article 6(3) of the Regulation and the applicable case law, we would like to propose to limit the scope of your request to documents that include all the four above mentioned terms together. In fact, we consider that this solution would effectively balance your interest in receiving a reply to your request within the deadlines provided by Regulation 1049/2001 on one hand, and the administrative burden imposed on the institution in light of the broad request on the other.
We look forward to your cooperation for ensuring that the present request is addressed efficiently and within the deadlines of the Regulation, that will start running from the moment in which we find an agreement on the scope of your application.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[EEAS request email]
SG.LD.ATD
Dear EEAS ACCESS TO DOCUMENTS,
I appreciate your response and consideration of finding a way to ensure a timely and productive response to my request. I agree with the proposed scope. However, I would suggest eliminating the terms "Russia" and "COP29" from the word combination and searching together for “Memorandum of Understanding” and “gas.” Would that facilitate your task?
Again thank you for your dedication.
Yours sincerely,
Luis Miguel Hurtado Coronado
Dear Mr Coronado,
Thank you for your rapid feedback and for your cooperation on defining the scope of your request.
We acknowledge the below additional element and we will perform the search of documents taking this into account.
You will receive a reply to your application in 15 working days.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[EEAS request email]
SG.LD.ATD
_____________________________________
Rond-Point Schuman 9A, B-1046 Brussels
_____________________________________
Dear Mr Hurtado Coronado,
Thank you for your response. In accordance with the Regulation, you will
receive a reply at the latest: 21/11/2024. In case this time-limit needs
to be extended, you will be informed in due course.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[1][EEAS request email]
SG.LD.ATD
References
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1. mailto:[EEAS request email]
Dear Mr Hurtado Coronado,
Your application is currently being handled.
However, we are not in a position to complete the handling of your
application within the time limit of 15 working days.
We therefore, exceptionally, need to extend the deadline for reply by an
additional 15 working days.
Thank you for your understanding.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[1][EEAS request email]
SG.LD.ATD
References
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1. mailto:[EEAS request email]
Dear Mr Hurtado Coronado,
Your application is currently being handled.
However, we are not in a position to complete the handling of your
application within the time limit.
Would you be so kind as to be patient for a some more days before we can
send you the reply.
Thank you for your understanding.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[1][EEAS request email]
SG.LD.ATD
References
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1. mailto:[EEAS request email]