Dear Sir,

Thank you for your request for access to documents.

Unfortunately, you have not indicated your postal address. This is necessary for registering and handling your request in line with the procedural requirements.

Please send us your full postal address at your earliest convenience. Pending your reply, we reserve the right to refuse the registration of your request.

Alternatively, you may use directly the electronic form available on the Europa website:

]http://ec.europa.eu/transparency/regdoc/....

Yours faithfully,

Access to documents team (cr)
SG.C.1
Transparency

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Dear Sir,

Thank you for your e-mail of 29/11/2021. We hereby acknowledge receipt of your application for access to documents, which was registered on 25/11/2021 under reference number GESTDEM 2021/7392.

In accordance with Regulation (EC) No 1049/2001 regarding public access to European Parliament, Council and Commission documents, your application will be handled within 15 working days.

The time limit will expire on 20/12/2021. In case this time limit needs to be extended, you will be informed in due course.

You have lodged your application via a private third-party website, which has no link with any institution of the European Union.
Therefore, the European Commission cannot be held accountable for any technical issues or problems linked to the use of this system.

Please note that the private third party running the AsktheEU.org website is responsible and accountable for the processing of your personal data via that website, and not the Commission.
For further information on your rights, please refer to the third party’s privacy policy.

We understand that the third party running the AsktheEU.org website usually publishes the content of applicants’ correspondence with the Commission on that website. This includes the personal data that you may have communicated to the Commission (e.g. your private postal address).

Similarly, the third party publishes on that website any reply that the Commission will send to the email address of the applicants generated by the AsktheEU.org website.

If you do not wish that your correspondence with the Commission is published on a private third-party website such as AsktheEU.org, you can provide us with an alternative, private e-mail address for further correspondence. In that case, the Commission will send all future electronic correspondence addressed to you only to that private address, and it will use only that private address to reply to your request. You should still remain responsible to inform the private third-party website about this change of how you wish to communicate with, and receive a reply from, the Commission.

For information on how we process your personal data visit our page Privacy statement – access to documents.

Yours faithfully,

Access to documents team (cr)
SG.C.1
Transparency

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Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Holding reply - Your application for access to documents RefGestDem
2021/7392 - Ares(2022)12540  (Please use this link only if you are an Ares
user – Svp, utilisez ce lien exclusivement si vous êtes un(e) utilisateur
d’Ares)

Dear Mr Scott,

We refer to your e-mail of 29 November 2021 wherein you make a request for
access to documents, registered on the same day under the above-mentioned
reference number.   

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expired on 20 December 2021.

An extended time limit is needed as different services must be consulted.

Therefore, we had to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 19 January 2022.

We apologise for this delay and for any inconvenience this may cause.

Yours sincerely,

DG CONNECT Access to Documents Team

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

References

Visible links
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2. file:///tmp/cid:editdata.mso
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5. https://webgate.ec.testa.eu/Ares/documen...

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Your application for access to documents-RefGestDem 2021/7392 -
Ares(2022)419366  (Please use this link only if you are an Ares user –
Svp, utilisez ce lien exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Mr Scott,

We refer to your request for access to documents, registered under the
abovementioned reference number.

Unfortunately, we are not able to send the reply to your application
within the given time limit, which expires today.

We apologize for this delay and for any inconvenience this may cause.

Yours faithfully,

DG CONNECT Access to Documents Team

[6]cid:image001.png@01D3AF19.959C0670

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

References

Visible links
1. file:///tmp/cid:filelist.xml@01D80D54.4FAB7400
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Your application for access to documents - RefGestDem 2021/7392 -
Ares(2022)640368  (Please use this link only if you are an Ares user –
Svp, utilisez ce lien exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Ms Scott,

We refer to your e-mail of 29 November 2021 wherein you make a request for
access to documents pursuant to Regulation (EC) No 1049/2001 of the
European Parliament and of the Council of 30 May 2001 regarding public
access to European Parliament, Council and Commission documents
(‘Regulation 1049/2001’), registered on 29 November 2021 under the
above-mentioned reference number.

We also refer to our email, dated 3 January 2022, our reference
Ares(2022)12540 whereby we informed you that the time limit for handling
your application was extended by 15 working days pursuant to Article 7(3)
of Regulation 1049/2001 and to our email, dated 19 January 2022, our
reference Ares(2022)419366 whereby we informed you that we were not able
to send the reply to your application within the given time limit, which
expired on 19 January 2022.

Your application reads as follows:

΄΄ Dear Communications Networks, Content and Technology,

Under the right of access to documents in the EU treaties, as developed in
Regulation 1049/2001, I am requesting documents which contain the
following information:

All communication related to the developments connected to the EU-US Trade
and Tech Council, including emails and other communication with the US
Commerce Department, State Department, United States Trade Representative
and White House (National Security Council) between June, 2021 and
November 2021΄΄.

Your application concerns a very large number of documents. Please note
that at this stage, according to our estimate more than 140 documents
would fall within the scope of your request.

Due to the scope of your request, the work needed to deal with your
application would involve various DG CONNECT Units and cover the following
steps:

- Multiple searches of documents and consultations within DG CONNECT

- Contacts/ exchanges and consultations with the other
Directorates-General/ services which have received similar requests

- Retrieval, individual analysis of the documents and establishment of the
final and complete list of the documents falling under the scope of your
request,

- Scanning of the documents which are not in pdf format, 

- Preliminary individual assessment of the content of the documents in
light of the exceptions contained in Article 4 of Regulation 1049/2001,

- Assessment of the further procedural steps to undertake, for example
whether third party consultations should be made;

- For many of the documents, (possibly) third party consultations under
Article 4(4) of Regulation 1049/2001 and consultations with the other
concerned Directorates- General /services

- Final assessment of the documents in light of the comments received,

- Redaction of those parts of the documents to which one or several
exceptions apply,

- Preparation and finalisation of the reply for the request,

 - Preparation of the reply and the documents for dispatch.

Article 6(3) of the Regulation 1049/2001 provides that, in the event of an
application relating to a very long or a very large number of documents,
the institution concerned may confer with the applicant informally with a
view to finding a fair solution. In accordance with the case law of the
Union Courts, the proposal for a fair solution aims to balance the
interest of the applicant against the workload resulting from the
processing of the application in order to safeguard the interests of good
administration (Judgments of 6 December 2001, Council v Hautala, Case C
353/99 P, EU:C:2001: 661, para. 30, and of 2 October 2014, Strack v
Commission, Case C 127/13 P, EU:C:2014:2250, para.27).

Taking this into account and based on the above-mentioned provision, we
would kindly ask you to specify the objective of your request, your
specific interest in the requested documents  and whether you could narrow
down the scope of your request, so as to reduce it to a more manageable
amount of documents.

In order to help you narrow down your wide scope request please note that
at this stage the following categories of documents and estimate number of
documents per category have been identified:

-              Email exchanges: in total ca. 116 documents

o             exchanges with the US authorities ca 35 documents

o             with other Directorates-General/ Services ca 70 documents

o             other third parties: ca 11 documents

-              Briefings, minutes, scoping papers, deliverables and
various other documents: ca. 25 documents

Please note that some of the emails may contain annexes which need to be
individually assessed and which we would therefore count separately.

Please note also that the documents identified concern communication in
the context of various Working Groups. You may find a list of all working
groups here: 
[6]https://ec.europa.eu/commission/presscor...

In case that you are interested in documents relating to a specific
working group, you could also indicate the working group.

Taking into account the other ‘access to documents’ requests being handled
within DG CONNECT at the same time, the global workload of the concerned
staff during the same period, the human resources available and the need
to safeguard good administration and with a view to providing you with a
reply to your request as soon as possible we consider that we would be
able to deal with a maximum of 15 documents falling within the
abovementioned categories.

Please also note that the documents will need to be assessed on the basis
of Article 4 of Regulation 1049/2001 and that it is possible that access
needs to be refused for several documents.

We would kindly ask you for a swift response to our proposal for a fair
solution. Please respond within three working days, i.e. by 1 February
2022 at the latest. 

Please send your response by email to the following address: 
[7][email address]

In the absence of a reply within three working days, we will unilaterally
restrict the scope of your application to up to a maximum of 15 documents
as set out above.  

Thank you in advance for your cooperation. 

The DG CONNECT Access to Documents Team

[8]cid:image001.png@01D3AF19.959C0670

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

References

Visible links
1. file:///tmp/cid:filelist.xml@01D81391.447F51D0
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...
6. https://ec.europa.eu/commission/presscor...
7. mailto:[email address]

Advance copy by e-mail and registered mail with acknowledgement of receipt

Dear Mr Scott,

Please find attached document Ares(2022)2264171 regarding "Your application for access to documents - GestDem 2021/7392" sent by Mr Roberto Viola, General Director of DG CONNECT on 28/03/2022.

Best regards,

European Commission
DG CONNECT — ACCESS TO DOCUMENTS
Avenue de Beaulieu, 25
B-1160 Brussels/Belgium