Documents related to recent meetings of Ms. L. Chapuis

Die Antwort auf diese Anfrage ist lange im Rückstand. Nach gesetzlicher Vorschrift sollte Generaldirektion Energie Ihnen inzwischen unter allen Umständen geantwortet haben. (Details). Sie können sich beschweren, indem sie Interne Prüfung beantragen .

Dear Access to documents team at DG Energy,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting all the documents (including but not limited to all email correspondence with their attachments, attendance lists, agendas, background papers, transcripts and recordings) AND the meeting minutes/notes held by the European Commission in relation to the following recent meetings of Ms Laure Chapuis, cabinet member of Commissioner Simson:

- Meeting with Orsted on 25th June 2021
- Meeting with European Forest Institute on 24th June 2021
- Meeting with Bioenergy European on 24th June 2021
- Meeting with Conféderation Européenne des Propriétaires Forestiers (CEPF) on 21st June 2021

Kind regards,

Martin Pigeon
Fern
Rue d'Edimbourg 26
1050 Brussels

SG ACCES DOCUMENTS, Generaldirektion Energie

1 Attachment

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Link: [2]Edit-Time-Data
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Dear Sir,

 

Thank you for your e-mail of 5 July 2021. We hereby acknowledge receipt of
your application for access to documents, which was registered on
05/07/2021 under reference number GESTDEM 2021/4387.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.

 

The time limit will expire on 27 July 2021. In case this time limit needs
to be extended, you will be informed in due course.

 

You have lodged your application via a private third-party website, which
has no link with any institution of the European Union.

Therefore, the European Commission cannot be held accountable for any
technical issues or problems linked to the use of this system.

 

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the Commission.

For further information on your rights, please refer to the third party’s
privacy policy.

 

We understand that the third party running the AsktheEU.org website
usually publishes the content of applicants’ correspondence with the
Commission on that website. This includes the personal data that you may
have communicated to the Commission (e.g. your private postal address).

 

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

 

If you do not wish that your correspondence with the Commission is
published on a private third-party website such as AsktheEU.org, you can
provide us with an alternative, private e-mail address for further
correspondence. In that case, the Commission will send all future
electronic correspondence addressed to you only to that private address,
and it will use only that private address to reply to your request. You
should still remain responsible to inform the private third-party website
about this change of how you wish to communicate with, and receive a reply
from, the Commission.

 

For information on how we process your personal data visit our page
[5]Privacy statement - access to documents.

 

Yours faithfully,

 

 

 

ACCESS TO DOCUMENTS TEAM (IC)

 

[6]cid:image001.gif@01D46531.06A8B6B0

 

European Commission

Secretariat-General

SG.C1 (Transparency, Document Management and Access to Documents)

[email address]

 

 

 

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ENER-ACCES-DOCUMENTS@ec.europa.eu, Generaldirektion Energie

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Dear Mr PIGEON,

 

We refer to your e-mail of 05 July 2021 in which you make a request for
access to documents, registered on 05 July 2021 under the above mentioned
reference number. Your application is currently being handled.

However, we will not be in a position to complete the handling of your
application within the time limit of 15 working days, which expires on 27
July 2021.

An extended time limit is needed for thorough analysis as to the
availability of the documents requested.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 17 August 2021.

We apologize for this delay and for any inconvenience this may cause.

 

Yours faithfully,

 

 

[1]cid:image001.png@01D03ECB.9741CEE0

European Commission

 

DG Energy

DG ENERGY – Access to documents team
Email: [2][email address]

 

References

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2. mailto:[email address]

Dear Access to documents team at DG Energy,

the new deadline for replying to my request you had sent me expired yesterday, and I haven't yet received an answer from you nor the documents that I requested. As this is the summer break I understand that delays are probable, but I would appreciate an update on my request's handling?

Kind regards,

Martin Pigeon

ENER-ACCES-DOCUMENTS@ec.europa.eu, Generaldirektion Energie

Dear Mr Pigeon,

We are sorry for the delay in answering to your request. As it is the summer break we are facing some delays.

Your application is currently being handled and we will send you the reply as soon as possible.

Many thanks for understanding.
Best regards,

European Commission
DG ENERGY – Access to documents team
Email: [email address]

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Dear Access to documents team at DG Energy,

your response is by now long overdue. Could you please send me the documents that I requested? Or I will need to appeal to the Commission's Secretariat General.

Thank you.

Yours sincerely,

Martin Pigeon

Dear Access to Documents Team at DG Energy,

you have not responded to my repeated requests to send me the documents that I requested on July 5th.

Both the initial deadline and the extension you requested have now passed a long time ago, and you should really have answered by now.

I am therefore filing the following confirmatory application with regards to my access to documents request 'Documents related to recent meetings of Ms. L. Chapuis'.

A full history of my request and all correspondence is available on the Internet at this address: https://www.asktheeu.org/en/request/docu...

Yours faithfully,

Martin Pigeon

SG ACCES DOCUMENTS, Generaldirektion Energie

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Link: [2]Edit-Time-Data
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Link: [4]colorSchemeMapping

Dear Sir,

 

Thank you for your email dated 27/09/2021 by which you request, pursuant
to Regulation No 1049/2001 regarding public access to European Parliament,
Council and Commission documents, a review of the position taken by DG
ENER in reply to your initial application GESTDEM 2021/4387.

 

We hereby acknowledge receipt of your confirmatory application for access
to documents which was registered on 06/10/2021 (Ares(2021)6089649).

 

Your application will be handled within 15 working days (27/10/2021). In
case this time limit needs to be extended, you will be informed in due
course.

 

Please be informed that the answer to your confirmatory application is a
formal Commission decision that will be notified to you by express
delivery. Thank you for providing your contact phone number, so that the
external delivery service can contact you in case of absence.

 

Please note that the Commission will not use your phone number for any
other purpose than for informing the delivery service, and that it will
delete it immediately thereafter.

 

Yours faithfully,

 

 

 

ACCESS TO DOCUMENTS TEAM (IC)

 

[5]cid:image001.gif@01D46531.06A8B6B0

 

European Commission

Secretariat-General

SG.C1 (Transparency, Document Management and Access to Documents)

[6][email address]

 

 

 

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SG ACCES DOCUMENTS, Generaldirektion Energie

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
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[5]1st waiting reply - GESTDEM 2021/4387 PIGEON - Ares(2021)6694096 
(Please use this link only if you are an Ares user – Svp, utilisez ce lien
exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Mr Pigeon,

 

I refer to your email of 27 September 2021, registered on 6 October 2021,
by which you submit a confirmatory application in accordance with Article
8(1) of Regulation (EC) No 1049/2001 regarding public access to European
Parliament, Council and Commission documents ("Regulation (EC) No
1049/2001"), registered under reference number GESTDEM 2021/4387.

 

I would like to inform you that your confirmatory application is currently
being handled. Unfortunately, we were not able to gather all the elements
allowing us an assessment of your confirmatory request within the
prescribed time limit expiring on 27 October 2021.

 

Consequently, we have to extend this period by another 15 working days in
accordance with Article 8(2) of Regulation (EC) No 1049/2001. The new
deadline expires on ……  2021.

 

We can assure you that we are doing our utmost to provide you with a final
reply as soon as possible. We regret this additional delay and sincerely
apologise for any inconvenience this may cause.

 

Yours sincerely,

 

 

María OLIVÁN AVILÉS
Head of Unit

[6]cid:image001.gif@01D13362.41D673C0

European Commission

Secretariat General

SG.C.1 (Transparency, Document Management and Access to Documents)

 

References

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1. file:///tmp/cid:filelist.xml@01D7CCE4.B4858CE0
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...

SG ACCES DOCUMENTS, Generaldirektion Energie

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
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[5]1st waiting reply - GESTDEM 2021/4387 PIGEON - Ares(2021)6694096 -
Ares(2021)6694209  (Please use this link only if you are an Ares user –
Svp, utilisez ce lien exclusivement si vous êtes un(e) utilisateur d’Ares)

[6]1st waiting reply - GESTDEM 2021/4387 PIGEON - Ares(2021)6694096 
(Please use this link only if you are an Ares user – Svp, utilisez ce lien
exclusivement si vous êtes un(e) utilisateur d’Ares)

 

Dear Mr Pigeon,

 

I refer to your email of 27 September 2021, registered on 6 October 2021,
by which you submit a confirmatory application in accordance with Article
8(1) of Regulation (EC) No 1049/2001 regarding public access to European
Parliament, Council and Commission documents ("Regulation (EC) No
1049/2001"), registered under reference number GESTDEM 2021/4387.

 

I would like to inform you that your confirmatory application is currently
being handled. Unfortunately, we were not able to gather all the elements
allowing us an assessment of your confirmatory request within the
prescribed time limit expiring on 27 October 2021.

 

Consequently, we have to extend this period by another 15 working days in
accordance with Article 8(2) of Regulation (EC) No 1049/2001. The new
deadline expires on 19 November 2021.

 

We can assure you that we are doing our utmost to provide you with a final
reply as soon as possible. We regret this additional delay and sincerely
apologise for any inconvenience this may cause.

 

Yours sincerely,

 

 

María OLIVÁN AVILÉS
Head of Unit

[7]cid:image001.gif@01D13362.41D673C0

European Commission

Secretariat General

SG.C.1 (Transparency, Document Management and Access to Documents)

 

References

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2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...
6. https://webgate.ec.testa.eu/Ares/documen...

SG ACCES DOCUMENTS, Generaldirektion Energie

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Your confirmatory application for access to documents under Regulation
(EC) No 1049/2001 - GESTDEM 2021/4387 - 2nd holding letter -
Ares(2021)7121869  (Please use this link only if you are an Ares user –
Svp, utilisez ce lien exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Mr Pigeon,

 

I refer to your email of 27 September 2021, registered on 6 October 2021,
by which you submit a confirmatory application in accordance with Article
8(1) of Regulation (EC) No 1049/2001 regarding public access to European
Parliament, Council and Commission documents ("Regulation (EC) No
1049/2001"), registered under reference number GESTDEM 2021/4387.

 

I also refer to our holding reply of 29 October 2021, by which the time
limit for replying to your confirmatory application was extended by 15
working days, pursuant to Article 8(2) of Regulation 1049/2001.
Unfortunately, we still have not been able to gather all the elements
needed to carry out a full analysis of your request and to take a final
decision. Therefore, we are not in a position to reply to your
confirmatory request within the prescribed time limit which expires today.
I can assure you that we are doing our utmost to provide you with a final
reply as soon as possible.

 

I regret this additional delay and sincerely apologise for any
inconvenience this may cause.

 

Yours sincerely,

 

 

María OLIVÁN AVILÉS
Head of Unit

[6]cid:image001.gif@01D13362.41D673C0

European Commission

Secretariat General

SG.C.1 (Transparency, Document Management and Access to Documents)

 

References

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3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...

Dear Ms. Oliván Avilés,

thank you for your update.

I find it hard to understand that identifying the documents related to only four meetings would take so long to the European Commission - my initial request was introduced on July 5th, two weeks after the documents in question were received by the European Commission. This is more than five months ago.

I have been made aware recently that the European Commission was destroying "several thousand emails and texts" older than 6 months every month.
https://www.spiegel.de/international/eur...

Let me be very clear: making me wait for 6 months to be able to destroy documents and not enabling me to access them would be an unacceptable and probably illegal action. I really hope the documents I have requested will not be destroyed, and that they will be disclosed to me soon as per the rights guaranteed by Regulation 1049/2001.

As previously expressed, I remain at your disposal should you need any information that would enable you to more easily process my request. I look forward to reading your final response.

Yours sincerely,

Martin Pigeon

Sg-Acc-Doc@ec.europa.eu, Generaldirektion Energie

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

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1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

SG ACCES DOCUMENTS, Generaldirektion Energie

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Your confirmatory application for access to documents under Regulation
(EC) No 1049/2001 - GESTDEM 2021/4387 - 2nd holding letter -
Ares(2021)7121869 - Ares(2021)7210226  (Please use this link only if you
are an Ares user – Svp, utilisez ce lien exclusivement si vous êtes un(e)
utilisateur d’Ares)

Dear Mr Pigeon,

 

Thank you for your e-mail.

 

We understand your concerns about the delay. However, the reasons for the
delay are not related in any way to the Commission automatic deletion
system to which the allegations mentioned in your email make reference.

 

We would like to assure you that the Commission manages its records in
accordance with its Document management and archival policy ( see
[6]https://ec.europa.eu/info/about-european...).

 

Therefore, the documents dully registered in the Commission systems cannot
be destroyed or deleted as a result of access to documents requests.

 

We would also like to assure you that we are doing our utmost to provide
you with a reply as soon as possible.

 

Please accept our sincere apologies for the inconvenience this delay may
cause to you and thank you for your understanding.

 

Kind regards,

 

María OLIVÁN AVILÉS
Head of Unit

[7]cid:image001.gif@01D13362.41D673C0

European Commission

Secretariat General

SG.C.1 (Transparency, Document Management and Access to Documents)

 

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Dear Ms. Oliván Avilés,

We are now the 14th of December, 15 working days after your last email. I was wondering whether you could let me know of any update regarding the status of the SG's handling of my access to documents request? Is there any particular reason the process is taking so, so much time beyond the legal deadlines recognised by Regulation 1049/2001? Is it become third parties are refusing to respond to your disclosure permission requests, for instance?

Kind regards,

Martin Pigeon

SG ACCES DOCUMENTS, Generaldirektion Energie

[1]Your confirmatory application for access to documents under Regulation
(EC) No 1049/2001 - GESTDEM 2021/4387 - 2nd holding letter -
Ares(2021)7121869 - Ares(2021)7210226 - Ares(2021)7821595  (Please use
this link only if you are an Ares user – Svp, utilisez ce lien
exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Mr Pigeon,

Thank you for your email of 14 December 2021 enquiring about the status of
your application registered under Reference Gestdem 2021/4387.

We would like apologise for the delay in the handling of your initial
application and would like to reassure you that we are doing our utmost to
handle your confirmatory request as soon as possible.

We thank you very much in advance for your kind understanding.

Kind regards,

Access to documents team (cr)
SG.C.1
Transparency

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Dear Access to documents team at the Secretariat General,

I am writing to enquire about the status of my request, could you please let me know when I am to expect the few documents I requested... about 7 months ago now?

Yours sincerely,

Martin Pigeon