Dear Communications Networks, Content and Technology,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1. Any documents, including briefings, reports, correspondence (email or other), between DG Connect and any external stakeholders where the European Health Data Space is concerned or mentioned.

2. A list of meetings, as well as agendas and minutes or any other reports of such meetings, since 1st January 2021, between officials/representatives/experts of DG Connect and any external stakeholders related directly or indirectly to the European Health Data Space.

I look forward to a positive consideration of this request and I would appreciate receiving documents electronically and as soon as they become available.

Yours faithfully,

Lora Verheecke
9 rue du Bronze
1070 Brussels

SG ACCES DOCUMENTS, Generaldirektion Kommunikationsnetze, Inhalte und Technologien

Dear Madam,

Thank you for your e-mail of 02/03/2022. We hereby acknowledge receipt of
your application for access to documents, which was registered on
02/03/2022 under reference number GESTDEM 2022/1261.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.

The time limit will expire on 23/03/2022. In case this time limit needs to
be extended, you will be informed in due course.

You have lodged your application via a private third-party website, which
has no link with any institution of the European Union.
Therefore, the European Commission cannot be held accountable for any
technical issues or problems linked to the use of this system.

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the Commission.
For further information on your rights, please refer to the third party’s
privacy policy.

We understand that the third party running the AsktheEU.org website
usually publishes the content of applicants’ correspondence with the
Commission on that website. This includes the personal data that you may
have communicated to the Commission (e.g. your private postal address).

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

If you do not wish that your correspondence with the Commission is
published on a private third-party website such as AsktheEU.org, you can
provide us with an alternative, private e-mail address for further
correspondence. In that case, the Commission will send all future
electronic correspondence addressed to you only to that private address,
and it will use only that private address to reply to your request. You
should still remain responsible to inform the private third-party website
about this change of how you wish to communicate with, and receive a reply
from, the Commission.

For information on how we process your personal data visit our page
Privacy statement – access to documents.

Yours faithfully,

Access to documents team (cr)
SG.C.1
Transparency

Zitate anzeigen

CNECT-PUBLIC-ACCESS-TO-DOCUMENTS, Generaldirektion Kommunikationsnetze, Inhalte und Technologien

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Your application for access to documents GestDem 2022/1261 -
Ares(2022)2132160  (Please use this link only if you are an Ares user –
Svp, utilisez ce lien exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Ms Verheecke,

We refer to your e-mail of 2 March 2022 wherein you make a request for
access to documents pursuant to Regulation (EC) No 1049/2001 of the
European Parliament and of the Council of 30 May 2001 regarding public
access to European Parliament, Council and Commission documents
(‘Regulation 1049/2001’), registered on 2 March 2022, under the reference
number GestDem 2022/1261.

By your application you are requesting:

-          documents, including briefings, reports, correspondence (email
or other), between DG Connect and any external stakeholders where the
European Health Data Space is concerned or mentioned, and

-          a list of meetings, as well as agendas and minutes or any other
reports of such meetings, since 1st January 2021, between
officials/representatives/experts of DG Connect and any external
stakeholders related directly or indirectly to the European Health Data
Space.

Your application concerns a very large number of documents. Please note
that at this stage, according to our estimate more than 60 documents would
fall within the scope of your request. Therefore, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires today. We have to extend the time
limit by another 15 working days in accordance with Article 7(3) of
Regulation 1049/2001 regarding public access to documents. The new time
limit expires on 13 April 2022.

Due to the scope of your request, the work needed to deal with your
application requires multiple searches for documents, and entails the
following steps:

-          multiple searches for the identification of the documents which
may fall within the scope of the request

-          retrieval, individual analysis of the documents  and
establishment of a complete list of the documents falling under the scope
of your request;

-          scanning of the documents which are not in pdf format,

-          preliminary individual assessment of the content of the
documents in light of the exceptions contained in Article 4 of Regulation
1049/2001;

-          for many of the documents, third party consultations under
Article 4(4) and/or 4(5) of Regulation 1049/2001;

-          final assessment of the documents in light of the comments
received;

-          redaction of those parts of the documents to which one or
several exceptions apply;

-          preparation and finalisation of the reply for the request, and

-          preparation of the reply and the documents for dispatch.

It follows from the above that the work needed for the treatment of your
request cannot expected to be completed within the normal time limits set
out in Article 7 of Regulation 1049/2001.

Article 6(3) of the Regulation 1049/2001 provides that, in the event of an
application relating to a very long or a very large number of documents,
the institution concerned may confer with the applicant informally with a
view to finding a fair solution. In accordance with the case law of the
Union Courts, the proposal for a fair solution aims to balance the
interest of the applicant against the workload resulting from the
processing of the application in order to safeguard the interests of good
administration (Judgments of 6 December 2001, Council v Hautala, Case C
353/99 P, EU:C:2001: 661, para. 30, and of 2 October 2014, Strack v
Commission, Case C 127/13 P, EU:C:2014:2250, para.27). Such solution can
only concern the content or the number of documents applied for, not the
deadline for replying (Judgment of the Court of Justice of 2 October 2014
in case C- 127/13, Guido Strack v Commission, paragraphs 26-28).

This means that the scope of the request must be reduced in a way that
would enable its treatment within the extended deadline of 15 + 15 working
days.

Taking this into account and based on the above-mentioned provision, we
would kindly ask you to specify the objective of your request, your
specific interest in the requested documents and whether you could narrow
down the scope of your request, so as to reduce it to a more manageable
amount of documents.

In order to help you narrow down your wide scope request, please note that
at this stage the following categories of documents and estimate number of
documents per category have been identified:

·         Briefings approximate number of documents identified: (45), in
particular:
- Briefings from meetings with public bodies, approximate number of
documents identified: (16)
- Briefings from meetings with multiple stakeholders, approximate number
of documents identified: (15)
- Briefings from meetings with the industry, approximate number of
documents identified: (11)
- Briefings from meetings with NGOs, approximate number of documents
identified: (1)
- Briefings from meetings with medical sector, approximate number of
documents identified: (1)
- Briefings from meetings with Think tanks, approximate number of
documents identified: (1)     

·         Correspondence, approximate number of documents identified: (4)

·         Agendas, approximate number of documents identified: (7)

·         Minutes / Back to Office (BTO) Reports , approximate number of
documents identified: (5)

 

Taking into account the other ‘access to documents’ requests being handled
within DG CONNECT at the same time, the global workload of the concerned
staff during the same period, the human resources available and the need
to safeguard good administration, we consider that in the remaining
timeframe we would be able to deal with a maximum of 15 documents falling
within the abovementioned categories.

In order to enable us to respect the time limits of Regulation 1049/2001,
we would ask you for a swift response to our proposal for a fair solution.
Please respond by email within 3 working days, i.e. on 28 March 2022 at
the latest.

Please send your response by email to the following address:

[6][email address]

In the absence of a reply within the abovementioned deadline, we will
unilaterally restrict the scope of your application to those parts that
can be dealt with within the extended deadline of 30 working days counting
from the date of registration of your application.

 

Thank you in advance for your cooperation.

The DG CONNECT Access to Documents Team

 

[7]cid:image001.png@01D7F59A.F8304280

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

 

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D83ECE.116D4AF0
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...
6. mailto:[email address]

Dear CNECT-PUBLIC-ACCESS-TO-DOCUMENTS,

Thank you very much for your message and for your work on my request so far.
Could I please ask you for the list of meetings as a first step?
Once I receive the list, I will ask you for the documents related to a limited amount of meetings (not all the meetings in the list).
Please let me know if this could be an adequate way of narrowing down my request and making your workload more manageable.
Yours sincerely,

Lora Verheecke

CNECT-PUBLIC-ACCESS-TO-DOCUMENTS, Generaldirektion Kommunikationsnetze, Inhalte und Technologien

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Your application for access to documents – GestDem 2022/1261 -
Ares(2022)2764839  (Please use this link only if you are an Ares user –
Svp, utilisez ce lien exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Madam,

We would like to thank you for your cooperation in narrowing down the wide
scope of your request.

Following your request for a list of meetings, please find below the
meetings between DG CONNECT and external stakeholders, which we have
identified based on our research:

-        HealthTech Innovation Days, 04-10-2021

-        Skills roundtable on Health, 16-02-2021

-        High-Level Roundtable, 16-02-2021

-        Recovery & Resilience: Healthcare Digitalisation in Greece,
23-02-2021

-        EU-India Joint Working Group 26 March, 19-04-2021

-        Meeting with European Society of Intensive Care Medicine (ESICM),
12-04-2021

-        IHI Preparation, 23-03-2021

-        EU-India Joint Working Group, 19-04-2021

-        DG CONNECT opening remarks in eHealth Stakeholder Group,
05-05-2021

-        Meeting with IHI, 28-04-2021

-        DG Viola keynote speaker at the 3rd Critical Care Datathon ,
28-05-2021

-        Realising the potential of health data for public good,
26-05-2021

-        Meeting with EIT, 28-05-2021

-        Cardiovascular Sector Group, 23-07-2021

-        Meeting with UNESCO, 07-09-2021

-        Meeting with INRIA and INSERM, 08-09-2021

-        Meeting with Bayer, 12-10-2021

-        Meeting with Vodafone, 14-09-2021

-        Entretien entre l'INRIA et la DG CONNECT, 28-09-2021

-        Meeting with IHI , 22-10-2021

-        EWRC 2021 CEPLI Workshop, 13-10-2021

-        Conferencia magistral, 30-11-2021

-        eHealth Stakeholder Group meeting, 30-11-2021

-        Meeting with the Secretary of State Artigas, 30 -11-2021

-        Digital innovation in Global Health, 09-12-2021

-        European Council - March 2021, 25-03-2021

-        SILVER SMEs Conference, 21-04-2021

-        The State of the Union Conference, 06-05-2021

-        Digital Czechia 2021, 13-05-2021

-        Meeting with UNESCO, 06-09-2021

-        10^th anniversary of Aarhus Symposium, 05-11-2021

-        Conference by Slovenian Ministry on Government Beyond Recovery,
19 -10-2021

-        Conference -Smart Villages for a Digital, Green and Resilient
Europe, 01-10-2021

-        Informal videoconference of the Ministers of Telecommunications,
14-10-2021

-        Webinar in eHealth Stakeholder Group on ‘Digital Health Europe
recommendations for responsible health data sharing and use’, 28-05-2021

-        Meeting of the 1+MG Genomics group, 18-03-2021

-        Meeting of the 1+MG Genomics group, 01-07-2021

-        Meeting of the 1+MG Genomics group, 19-10-2021

-        Meeting of the 1+MG Genomics group, 10-12-2021

-        Meeting with International Diabetes Federation Europe (IDF),
25-03-2021

-        Webinar on ‘European Health Data Space’, 01-02-2021

-        Webinar on ‘Collaboration towards the Acceptance of the European
Health Data Space’, 21-05-2021

-        Webinar on ‘Acceptance of the European Health Data Space’,
10-09-2021

-        IHI 2nd meeting, 20-01-2022

-        Discussion on European Health Data Space (EHDS) regulation,
19-01-2022

-        Ministerial and High Level Conference, 02-02-2022

-        Audizione Task Force Italia, 10-02-2022

-        Webinar in eHealth Stakeholder Group on ‘Ethical principles’,
21-01-2022

-        DIGITAL EUROPE on Virtual Twins for Health and Care, 18-01-2022

 

We invite you to provide us with the meetings corresponding best to your
interest.

We will therefore identify the documents related to the specific meetings
indicated, and assess in total a maximum of 15 documents falling within
the scope of your request.

In order to enable us to respect the time limits of Regulation 1049/2001,
we would ask you for a swift response to our proposal for a fair solution.
Please respond by email within 3 working days, i.e. by Wednesday 13 April
2022 at the latest.

Please send your response by email to the following address:

[6][email address]

Thank you in advance for your cooperation.

The DG CONNECT Access to Documents Team

 

[7]cid:image001.png@01D7F59A.F8304280

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

 

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D84B43.40F723A0
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...
6. mailto:[email address]

Dear CNECT-PUBLIC-ACCESS-TO-DOCUMENTS,

Thank you very much for your list of meetings.

Could you please send me all documents related to the following meetings:
- Meeting with Bayer, 12-10-2021
- European Council - March 2021, 25-03-2021
- Informal videoconference of the Ministers of Telecommunications,
14-10-2021
- Webinar on ‘Collaboration towards the Acceptance of the European
Health Data Space’, 21-05-2021
- Webinar on ‘Acceptance of the European Health Data Space’,
10-09-2021
- Ministerial and High Level Conference, 02-02-2022
- DIGITAL EUROPE on Virtual Twins for Health and Care, 18-01-2022
Yours sincerely,

Lora Verheecke

CNECT-PUBLIC-ACCESS-TO-DOCUMENTS, Generaldirektion Kommunikationsnetze, Inhalte und Technologien

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Your application for access to documents RefGestDem 2022/1261 -
Ares(2022)3013924  (Please use this link only if you are an Ares user –
Svp, utilisez ce lien exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Madam,

 

We refer to your request for access to documents, registered under the
abovementioned reference number.

 

Unfortunately, we are not able to send the reply to your application
within the given time limit, which expires today.

 

You will receive the answer to your application as soon as possible.

 

We apologize for this delay and for any inconvenience this may cause.

 

Yours faithfully,

 

DG CONNECT Access to Documents Team

[6]cid:image001.png@01D7F59A.F8304280

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

 

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D84F48.2E9E5E40
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...

CNECT-PUBLIC-ACCESS-TO-DOCUMENTS, Generaldirektion Kommunikationsnetze, Inhalte und Technologien

8 Attachments

Via email

Dear Ms Verheecke,

Please find attached document Ares(2022)5260461 regarding "Your application for access to documents – GestDem 2022/1261" sent by Mr Roberto Viola, General Director of DG CONNECT on 20/07/2022.

We would appreciate if you could confirm having received our response by replying to [email address], by 04/08/2022 at the latest. In case we do not receive your acknowledgment of receipt, we are going to send you a paper version of this response by registered postal mail. For environmental reasons, we would like to avoid sending an additional paper version and therefore appreciate your swift confirmation of receipt of our email.

Best regards,

European Commission
DG CONNECT — ACCESS TO DOCUMENTS
Rue de la Loi, 51
B-1049 Brussels/Belgium

Dear CNECT-PUBLIC-ACCESS-TO-DOCUMENTS,

Thank you very much.

Yours sincerely,

Lora Verheecke