Guidelines on record creation in the European Commission

Generalsekretariat der Europäischen Kommission Die angefragten Informationen waren nicht vorhanden.

Dear Secretariat General,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

- Any form of guidance, guidelines or legal provisions on the criteria for record creation within the European Commission. I am particularly interested in documents that refer to the creation of:

· Agendas (diaries of public officials´ engagements), lists of meetings, minutes of meetings, lists of participants in meetings, and documents justifying decisions.

I wonder if, consistent with Article 6 of Regulation 1049/20011, you could kindly provide me with some assistance in the formulation of this request.

I would like to clarify that I am requesting any form of guidance, guidelines or legal provisions with regards to the creation of records. I am not interested in the general management of the records.

This is an example of the type of documents I am searching for (with regards to the minutes of meetings): In response to a similar request to DG CNECT, they included a file that explained which meetings should be recorded, by whom and how. Accessible via https://www.asktheeu.org/en/request/memo... under the name SOP meeting report DOC 43032.pdf.

Therefore, I would like to know whether such guidelines/guidance/ legal provisions specifying what meeting should be recorded and how that recording should take place exist on SG level as well (please note that my request is not limited to minutes of meetings, I would also like to obtain this documents related to the creation of agendas, lists of meetings, lists of participants in meetings, and documents justifying decisions, as mentioned above).

Should you have any questions about this request, please feel free to write me at anytime.
I am looking forward to your response.

Yours faithfully,
Wiesje van Nunen
Access Info Europe
Cava de San Miguel 8, 4C
28005
Madrid

Dear Secretariat General,

One week ago I sent a request to documents, under the name 'Guidelines on record creation in the European Commission', but I have yet to receive a confirmation of receipt. Could you please confirm that you have received my request?

Thank you very much.

Yours faithfully,

Wiesje van Nunen

Generalsekretariat der Europäischen Kommission

1 Attachment

Dear Mr Van Nunen,

 

Thank you for your e-mail dated 07/11/2016.  We hereby acknowledge receipt
of your application for access to documents, which was registered on
08/11/2016 under GESTDEM 2016/6403 reference.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
29/11/2016. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private website which has no link with any institution of
the European Union. Therefore the European Commission cannot be held
accountable for any technical issues or problems linked to the use of this
system.

 

Yours faithfully,

 

 

Access to Document Team (L.N)

[1]cid:image001.png@01D22F9C.12BC2710
European Commission

Secrétariat Général

SG.B4 - Transparency

 

BERL 05/288
B-1049 Brussels/Belgium

 

 

Zitate anzeigen

EC ARES NOREPLY, Generalsekretariat der Europäischen Kommission

1 Attachment

Veuillez trouver ci-joint le document Ares(2016)6630685 concernant "Access to documents request - Guidelines on record creation in the European Commission - Gestdem 2016/6403" envoyé par M/Mme LEARDINI Pascal le 25/11/2016.

Please find attached document Ares(2016)6630685 regarding "Access to documents request - Guidelines on record creation in the European Commission - Gestdem 2016/6403" sent by Mr/Ms LEARDINI Pascal on 25/11/2016.

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