I would like to request specific information from your organisation regarding the IT software estate currently in place

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Dear European Defence Agency,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1. What is the current number of staff who use a PC or a laptop within your organisation?
2. What are the current Microsoft software licences (server and desktop) that you are using?
3. What is your annual IT spend on Microsoft licences?
4. Has your organisation moved, or is planning to move, to the Cloud in the next 12 months?
5. Are you due to undertake a review of your software estate in the next 12 months?
6. What is the name of the decision maker for IT spend in your organisation?

Yours faithfully,

M.Judd

EDA Information, Europäische Verteidigungsagentur

Dear Mr Judd,

Thank you for your request for access to documents. We hereby acknowledge receipt, and will revert to you within 15 working days from the date of reception of your email.
Please note that all requests for access to documents must be sent to [EDA request email].
Best regards,

The European Defence Agency

[EDA request email]
+32 (0) 2 504 28 00
Rue des Drapiers 17-23, B-1050 Brussels, Belgium

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EDA Information, Europäische Verteidigungsagentur

Dear Mr Judd,

We refer to your email dated 18 October 2018 wherein you submitted a request for access to documents.

We also refer to our acknowledgment of receipt dated 19 October 2018.

After a further examination of your request, we have concluded that your request is rather a request for information than a request for access to documents under Regulation 1049/2001.

Please be informed that requests for information are handled under the EDA Code of Good Administrative Behaviour, and more precisely under Article 10 thereof.

For the sake of clarity, we keep the numbering of the questions as provided by you.

1.What is the current number of staff who use a PC or a laptop within your organisation?
The current number of PC or laptop users is approximately 170.

2.What are the current Microsoft software licences (server and desktop) that you are using?
The information requested is covered by a commercial privilege and therefore is intended for internal use only. Consequently, we regret to inform you that this information cannot be disclosed to you as such disclosure could impair EDA business interests.

3.What is your annual IT spend on Microsoft licences?
The information requested is covered by a commercial privilege and therefore is intended for internal use only. Consequently, in order to protect the legitimate EDA business interests, we regret to inform you that this information cannot be disclosed to you.

4.Are you due to undertake a review of your software estate in the next 12 months?
The information requested is intended for internal use only. Consequently, we regret to inform you that this information cannot be disclosed to you as such disclosure could impair EDA business interests.

5.What is the name of the decision maker for IT spend in your organisation?
The Responsible Authorizing Officer by delegation.

Yours faithfully,
EDA

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