IDOC Report 2017 and 2018
Dear Human Resources and Security,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:
the annual reports for IDOC, containing the reviews of disciplinary cases and their outcomes, for the year 2018 and 2017 and documents related to 414 Judgment of the Civil Service Tribunal of 18 March 2015 — DK v EEAS, Case F-27/14.
Yours faithfully,
Berkat Maria
Dear Sir or Madam,
We are writing to you concerning your request for access to documents sent
on 13/02/2023 and registered on 13/02/2023 under case number 2023/0979.
Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.
You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.
Please note that you can submit a request for access to Commission
documents via the portal [1]'Request a Commission document', which does
not require you to indicate your postal address.
Why do we need your personal postal address?
Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:
• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
applicant;
• Secondly, to apply correctly the [2]Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly [3]Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment ([4]EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.
The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.
Yours faithfully,
Directorate-General for Human Resources and Security - Access to Documents
European Commission
References
Visible links
1. https://www.ec.europa.eu/transparency/do...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://eur-lex.europa.eu/legal-content/...
Dear Human Resources and Security,
I am sorry that I forgot to indicate my postal address which is:
Maria Berkat
Ορθόδοξου Χριστόδουλου
GR - 57500 ΘΕΣΣΑΛΟΝΊΚΗ
Αριθμός Θυρίδας 2436
Yours faithfully,
Maria Berkat
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 13/02/2023 and registered on 15/02/2023 under the case number
2023/0979.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/03/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for Human Resources and Security - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Human Resources and Security,
As per your email dated of today, you requested some more clarifications about mine but without clearly indicate which one do you need? It might be related to the court decision in my original request, actually could you please redirect me to another dept if necessary. Nevertheless, I am still expecting to receive from HR and security dept, the IDOC reports of 2017 and 2018
I am looking forward to hearing from you soon.
Yours faithfully,
Maria Berkat
Hello,
Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2023/0979.
Please acknowledge the receipt of this message by return email.
Kind regards,
Dear Human Resources and Security,
Please pass this on to the person who reviews confirmatory applications.
I am filing the following confirmatory application with regards to my access to documents request 'IDOC Report 2017 and 2018'.
[ GIVE DETAILS ABOUT YOUR COMPLAINT HERE ]
Dear Human Resources and Security,
I did receive the IDOC annual reports but I also requested documents related to 414 Judgment of the Civil Service Tribunal of 18 March 2015 — DK v EEAS, Case F-27/14 without been sure that your service would provide me with these documents too. In case I should address my request to another service, I would be very grateful if you can send me the relevant information otherwise would it be possible for you to forward my request to the appropriate service.
Yours faithfully,
Berkat Maria
A full history of my request and all correspondence is available on the Internet at this address: http://www.asktheeu.org/en/request/idoc_...
Yours faithfully,
Maria Berkat
Dear Sir or Madam,
We hereby acknowledge the receipt of your confirmatory request for case
2023/0979, sent on 31/03/2023 and registered on 03/04/2023.
We will handle your confirmatory request within 15 working days as of the
date of registration. The time-limit expires on 27/04/2023. We will let
you know if we need to extend this time limit for additional 15 working
days.
Yours faithfully,
Secretariat-General - Access to Documents
European Commission
Dear Sir or Madam,
We hereby acknowledge the receipt of your confirmatory request for case
2023/0979, sent on 31/03/2023 and registered on 03/04/2023.
We will handle your confirmatory request within 15 working days as of the
date of registration. The time-limit expires on 27/04/2023. We will let
you know if we need to extend this time limit for additional 15 working
days.
Yours faithfully,
Secretariat-General - Access to Documents
European Commission
Dear Madam,
We are writing concerning your confirmatory request for access to
Commission documents for case 2023/0979 registered on 03/04/2023.
We are currently working on your confirmatory request. However, we have
not yet been able to gather all the elements necessary to carry out a full
analysis of your request.
We will not be able to send you the reply within the prescribed time limit
expiring on 27/04/2023.
Therefore, in line with Article 8(2) of [1]Regulation (EC) No 1049/2001 we
need to extend this time limit by 15 additional working days. The new time
limit expires on 23/05/2023.
We apologise for any inconvenience this may cause.
Kind regards,
Access to documents team - Secretariat General - Unit C.1 (Transparency,
Document Management and Access to Documents)
References
Visible links
1. https://eur-lex.europa.eu/legal-content/...
Dear Madam,
We are writing concerning your confirmatory request for access to
Commission documents for case 2023/0979 registered on 03/04/2023.
On 27/04/2023, we extended the time-limit for replying to your
confirmatory request to 23/02/2023.
Unfortunately, we will not be able to send you the reply within this
extended time limit as we are still conducting internal consultations with
the services concerned.
However, we assure you that we are doing our best to send a reply to your
confirmatory request as soon as possible.
We regret this additional delay and sincerely apologize for any
inconvenience this may cause.
Kind regards,
Access to documents team - Secretariat General - Unit C.1 (Transparency,
Document Management and Access to Documents)
Link: [1]File-List
Link: [2]themeData
Link: [3]colorSchemeMapping
[4]Your application for access to documents - 2023/0979 -
Ares(2023)4272440 (Please use this link only if you are an Ares user –
Svp, utilisez ce lien exclusivement si vous êtes un(e) utilisateur d’Ares)
Dear Madam,
We are writing concerning your confirmatory request for access to
Commission documents for case 2023/0979 registered on 03/04/2023.
During the analysis of your request, it evidenced that the documents held
by the Investigative and Disciplinary Office of the Commission (IDOC) of
the Directorate-General for Human Resources and Security of the European
Commission in relation to the case F-27/14 DK v EEAS, are covered by the
terms of a Service Level Agreement (reference Ares(2018)1359879, section
B5) concluded between the Investigation and Disciplinary Office (IDOC) for
the European External Action Service (EEAS), as in this specific case IDOC
was acting as a service provider to EEAS. Concretely, these documents are
considered to be held by the EEAS and not by the Commission. For this
reason, the Commission will hereby transfer your access to documents
request to the EEAS, who will register it as an initial request and issue
a separate reply for the documents held by that institution.
In parallel, the Commission will issue a reply only for the documents held
by it.
Best regards,
Access to documents team - Secretariat General - Unit C.1 (Transparency,
Document Management and Access to Documents)
References
Visible links
1. file:///tmp/cid:filelist.xml@01D9A384.70287350
2. file:///tmp/~~themedata~~
3. file:///tmp/~~colorschememapping~~
4. https://webgate.ec.testa.eu/Ares/documen...
Dear Dear Madam,
This message is an acknowledgement of receipt for your request for access
to documents under Regulation 1049/2001 regarding public access to
European Parliament, Council and Commission documents, which the EEAS is
also respecting.
Your requests for access to document have been registered under reference
number: 2023/087.
Please refer to this number in any further correspondence.
In accordance with the Regulation, you will receive a reply within 15
working days at the latest: 11/7/2023. In case this time-limit needs to be
extended, you will be informed in due course.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS (AD)
[1][email address]
SG.2 – Parliamentary Affairs
References
Visible links
1. mailto:[email address]
Dear Madam,
Your application is currently being handled.
However, we are not in a position to complete the handling of your
application within the time limit of 15 working days.
We therefore, exceptionally, need to extend the deadline for reply by an
additional 15 working days : 02/08/2023
Thank you for your understanding.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[1][email address]
SG.AFFGEN.2 – Parliamentary Affairs
From: EEAS ACCESS TO DOCUMENTS <[email address]>
Sent: 20 June 2023 16:55
To: [FOI #12594 email]
Subject: Acknowledgment of receipt for access to documents - 087
Dear Dear Madam,
This message is an acknowledgement of receipt for your request for access
to documents under Regulation 1049/2001 regarding public access to
European Parliament, Council and Commission documents, which the EEAS is
also respecting.
Your requests for access to document have been registered under reference
number: 2023/087.
Please refer to this number in any further correspondence.
In accordance with the Regulation, you will receive a reply within 15
working days at the latest: 11/7/2023. In case this time-limit needs to be
extended, you will be informed in due course.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS (AD)
[2][email address]
SG.2 – Parliamentary Affairs
References
Visible links
1. mailto:[email address]
2. mailto:[email address]
Dear Madam,
We refer to your request for access to documents, registered on 20 June
2023 under the above mentioned reference number.
Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the extended
time limit of 15 working days, which expires today, 2 August 2023.
A supplementary extension of time limit is therefore needed due to special
circumstances related to the complexity of the case, which concerns old
and lengthy documents which had to be retrieved and analysed; the process
of internal consultations and third party consultations regarding the
disclosure of these documents is still ongoing.
We assure you that we are making an effort to finalise the handling of
your application as soon as possible and we remain confident that we will
be able to provide you with a reply shortly.
We apologise for this delay and for any inconvenience this may cause.
Yours faithfully,
EEAS ACCESS TO DOCUMENTS
[1][email address]
SG.AFFGEN.2 – Parliamentary Affairs
From: EEAS ACCESS TO DOCUMENTS <[email address]>
Sent: 12 July 2023 12:08
To: [FOI #12594 email]
Subject: Holding reply - 087
Dear Madam,
Your application is currently being handled.
However, we are not in a position to complete the handling of your
application within the time limit of 15 working days.
We therefore, exceptionally, need to extend the deadline for reply by an
additional 15 working days : 02/08/2023
Thank you for your understanding.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[2][email address]
SG.AFFGEN.2 – Parliamentary Affairs
From: EEAS ACCESS TO DOCUMENTS <[3][email address]>
Sent: 20 June 2023 16:55
To: [4][FOI #12594 email]
Subject: Acknowledgment of receipt for access to documents - 087
Dear Madam,
This message is an acknowledgement of receipt for your request for access
to documents under Regulation 1049/2001 regarding public access to
European Parliament, Council and Commission documents, which the EEAS is
also respecting.
Your requests for access to document have been registered under reference
number: 2023/087.
Please refer to this number in any further correspondence.
In accordance with the Regulation, you will receive a reply within 15
working days at the latest: 11/7/2023. In case this time-limit needs to be
extended, you will be informed in due course.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS (AD)
[5][email address]
SG.2 – Parliamentary Affairs
------------
[6]Your application for access to documents - 2023/0979 -
Ares(2023)4272440 (Please use this link only if you are an Ares user –
Svp, utilisez ce lien exclusivement si vous êtes un(e) utilisateur d’Ares)
Dear Madam,
We are writing concerning your confirmatory request for access to
Commission documents for case 2023/0979 registered on 03/04/2023.
During the analysis of your request, it evidenced that the documents held
by the Investigative and Disciplinary Office of the Commission (IDOC) of
the Directorate-General for Human Resources and Security of the European
Commission in relation to the case F-27/14 DK v EEAS, are covered by the
terms of a Service Level Agreement (reference Ares(2018)1359879, section
B5) concluded between the Investigation and Disciplinary Office (IDOC) for
the European External Action Service (EEAS), as in this specific case IDOC
was acting as a service provider to EEAS. Concretely, these documents are
considered to be held by the EEAS and not by the Commission. For this
reason, the Commission will hereby transfer your access to documents
request to the EEAS, who will register it as an initial request and issue
a separate reply for the documents held by that institution.
In parallel, the Commission will issue a reply only for the documents held
by it.
Best regards,
Access to documents team - Secretariat General - Unit C.1 (Transparency,
Document Management and Access to Documents)
References
Visible links
1. mailto:[email address]
2. mailto:[email address]
3. mailto:[email address]
4. mailto:[FOI #12594 email]
5. mailto:[email address]
6. https://webgate.ec.testa.eu/Ares/documen...
Dear Ms. BERKAT Maria,
Please find attached the electronic version of Commission Decision C(2023)
7550 as adopted by the European Commission on 31.10.2023.
The formal notification of the decision under Article 297 TFEU is being
made only in electronic form.
Could you please confirm receipt of the attached document by return
e-mail?
Many thanks in advance.
Kind regards,
Eduard GRIGORAȘ
European Commission
General Secretariat of the Commission – SG – B-2
Written, Empowerment and Delegation procedures
BERL 05 / P071
B-1049 Brussels / Belgium
Desk: +32 2 29 87 893
Mobile: +32 485 178 302
[1][email address]
References
Visible links
1. mailto:[email address]
Dear Ms. BERKAT Maria,
Unless we are mistaken, and after checking our records, we have not
received your confirmation regarding the message below.
Could you please check and confirm the receipt of the message as well as
the attached documents?
Many thanks in advance for your help.
Kind regards,
Eduard GRIGORAȘ
European Commission
General Secretariat of the Commission – SG – B-2
Written, Empowerment and Delegation procedures
BERL 05 / P071
B-1049 Brussels / Belgium
Desk: +32 2 29 87 893
Mobile: +32 485 178 302
[1][email address]
From: SG GREFFE CERTIFICATION
Sent: Friday, November 3, 2023 1:03 PM
To: '[FOI #12594 email]'
<[FOI #12594 email]>
Cc: SG GREFFE CERTIFICATION <[email address]>;
GRIGORAS Eduard (SG) <[email address]>; WADHWANIA Nadia (SG)
<[email address]>
Subject: C(2023) 7550 - BERKAT Maria
Dear Ms. BERKAT Maria,
Please find attached the electronic version of Commission Decision C(2023)
7550 as adopted by the European Commission on 31.10.2023.
The formal notification of the decision under Article 297 TFEU is being
made only in electronic form.
Could you please confirm receipt of the attached document by return
e-mail?
Many thanks in advance.
Kind regards,
Eduard GRIGORAȘ
European Commission
General Secretariat of the Commission – SG – B-2
Written, Empowerment and Delegation procedures
BERL 05 / P071
B-1049 Brussels / Belgium
Desk: +32 2 29 87 893
Mobile: +32 485 178 302
[2][email address]
References
Visible links
1. mailto:[email address]
2. mailto:[email address]
Dear Ms. BERKAT Maria,
Unless we are mistaken, and after checking our records, we have not
received your confirmation regarding the message below.
Could you please check and confirm the receipt of the message as well as
the attached documents?
Many thanks in advance for your help.
Kind regards,
Eduard GRIGORAȘ
European Commission
General Secretariat of the Commission – SG – B-2
Written, Empowerment and Delegation procedures
BERL 05 / P071
B-1049 Brussels / Belgium
Desk: +32 2 29 87 893
Mobile: +32 485 178 302
[1][email address]
From: SG GREFFE CERTIFICATION
Sent: Monday, November 6, 2023 1:55 PM
To: '[FOI #12594 email]'
<[FOI #12594 email]>
Cc: SG GREFFE CERTIFICATION <[email address]>;
GRIGORAS Eduard (SG) <[email address]>; WADHWANIA Nadia (SG)
<[email address]>
Subject: 1st reminder C(2023) 7550 - BERKAT Maria
Dear Ms. BERKAT Maria,
Unless we are mistaken, and after checking our records, we have not
received your confirmation regarding the message below.
Could you please check and confirm the receipt of the message as well as
the attached documents?
Many thanks in advance for your help.
Kind regards,
Eduard GRIGORAȘ
European Commission
General Secretariat of the Commission – SG – B-2
Written, Empowerment and Delegation procedures
BERL 05 / P071
B-1049 Brussels / Belgium
Desk: +32 2 29 87 893
Mobile: +32 485 178 302
[2][email address]
From: SG GREFFE CERTIFICATION
Sent: Friday, November 3, 2023 1:03 PM
To: '[FOI #12594 email]'
<[3][FOI #12594 email]>
Cc: SG GREFFE CERTIFICATION <[4][email address]>;
GRIGORAS Eduard (SG) <[5][email address]>; WADHWANIA Nadia
(SG) <[6][email address]>
Subject: C(2023) 7550 - BERKAT Maria
Dear Ms. BERKAT Maria,
Please find attached the electronic version of Commission Decision C(2023)
7550 as adopted by the European Commission on 31.10.2023.
The formal notification of the decision under Article 297 TFEU is being
made only in electronic form.
Could you please confirm receipt of the attached document by return
e-mail?
Many thanks in advance.
Kind regards,
Eduard GRIGORAȘ
European Commission
General Secretariat of the Commission – SG – B-2
Written, Empowerment and Delegation procedures
BERL 05 / P071
B-1049 Brussels / Belgium
Desk: +32 2 29 87 893
Mobile: +32 485 178 302
[7][email address]
References
Visible links
1. mailto:[email address]
2. mailto:[email address]
3. mailto:[FOI #12594 email]
4. mailto:[email address]
5. mailto:[email address]
6. mailto:[email address]
7. mailto:[email address]
Dear [email address],
Dear Mr Grigoraș,
Thanks for your message. I hereby confirm receipt of the attached document sent on Friday 3 November 2023.
Please be informed that I am waiting for a reply on my request sent yesterday to receive information on the functioning of the appeals committee of the Commission (Art 90).
I am looking forward to hearing from you soon. In the meantime, please receive my best regards,
Maria Berkat
Dear Maria,
Thanks for the confirmation. Regarding your request sent yesterday, 06.11.2023, I would like to inform you that we have not received anything in this regard.
Thank you for your understanding,
Dear Madam,,
On behalf of Mr Ludovic Promelle please find attached the reply to your
request for access to documents.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[1][email address]
SG.LD.ATD
References
Visible links
1. mailto:[email address]