Implementation of Project Regarding Civil Status Databases in Senegal
Dear International Partnerships,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:
Regarding project T05-EUTF-SAH-SN-06 I request any documents which contain:
In-depth Guidelines/minutes of meetings on how to carry out the activities
Any agreement signed between the EU and the project managing partner Civipol
Monitoring reports on performed activities
Minutes of the meetings of the Operational Committee, as the body responsible for reviewing and approving the actions financed by the EUTF, and evaluating reports of the impact of this project on migrants' and refugees' privacy.
Any legal framework concerning data protection and data management of the projects.
Financial reports detailing the expenditure items of the budget so far invested in the project
Yours faithfully,
Kelly Bescherer
Dear Sir or Madam,
We are writing to you concerning your request for access to documents sent
on 09/12/2022 and registered on 10/12/2022 under case number 2022/7144.
Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.
You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.
Please note that you can submit a request for access to Commission
documents via the portal [1]'Request a Commission document', which does
not require you to indicate your postal address.
Why do we need your personal postal address?
Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:
• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
applicant;
• Secondly, to apply correctly the [2]Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly [3]Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment ([4]EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.
The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://www.ec.europa.eu/transparency/do...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://eur-lex.europa.eu/legal-content/...
Dear Sir or Madam,
I have just sent my postal address via email to the email contact listed for you in the message above ( [email address] ). Please confirm receipt.
Best,
Kelly Bescherer
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 09/12/2022 and registered on 16/12/2022 under the case number
2022/7144.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Directorate-General for International Partnerships - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Hello,
Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2022/7144.
Kind regards,
DG INTPA Access to Documents team
Hello,
Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2022/7144.
Kind regards,
Intpa A3
Dear International Partnerships,
I confirm that T05-EUTF-SAH-SN-07 is of interest to me in the information request. Regarding your other question, I request any documents that outline concerns for data protection in the implementation of the project.
Yours faithfully,
Kelly Bescherer
Dear International Partnerships,
I just received a notification saying that you have requested additional clarification, however I have not received a new message from you. I refer to my message with clarification from January 23, 2022 from which the 15 working day deadline has (at the latest) begun.
Yours faithfully,
Kelly Bescherer
Dear International Partnerships,
I would like to remind you that your answer to my Freedom of Information request is now overdue.
As already clarified on January 23rd, I confirmed that my request concerns T05-EUTF-SAH-SN-07.
Kelly Bescherer
Hello,
Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2022/7144.
Kind regards,
INTPA A3 SECRETARIAT
Dear International Partnerships,
By when can I expect a response to my request? As already noted, a response to my request is already significantly overdue.
Yours faithfully,
Kelly Bescherer
Dear International Partnerships,
Please pass this on to the person who reviews confirmatory applications.
I am filing the following confirmatory application with regards to my access to documents request 'Implementation of Project Regarding Civil Status Databases in Senegal'.
The response to my request, which was originally made on December 9th 2022, is significantly overdue. An extension of the time limit was announced on January 17th, and first later, on January 23rd, a clarifying question was posed, to which I directly responded. The time limit has now again been delayed, and I have received only the information that the request is taking longer than anticipated without any specification of a deadline.
A full history of my request and all correspondence is available on the Internet at this address: http://www.asktheeu.org/en/request/imple...
Yours faithfully,
Kelly Bescherer
Dear Sir or Madam,
We hereby acknowledge the receipt of your confirmatory request for case
2022/7144, sent on 03/03/2023 and registered on 06/03/2023.
We will handle your confirmatory request within 15 working days as of the
date of registration. The time-limit expires on 27/03/2023. We will let
you know if we need to extend this time limit for additional 15 working
days.
Yours faithfully,
Secretariat-General - Access to Documents
European Commission
Dear Sir or Madam,
We hereby acknowledge the receipt of your confirmatory request for case
2022/7144, sent on 03/03/2023 and registered on 06/03/2023.
We will handle your confirmatory request within 15 working days as of the
date of registration. The time-limit expires on 27/03/2023. We will let
you know if we need to extend this time limit for additional 15 working
days.
Yours faithfully,
Secretariat-General - Access to Documents
European Commission
Hello,
Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2022/7144.
Please acknowledge the receipt of this message by return email.
Kind regards,
Dear International Partnerships,
Thanks very much for your reply. I am unfortunately unable to open the two PDFs of disclosed documents, however, could you please verify whether the file was saved correctly?
Yours faithfully,
Kelly Bescherer
Dear International Partnerships,
I am writing to remind you of my last message. The PDFs you provided are unfortunately unopenable, I kindly request that you check the files and resend them.
Yours faithfully,
Kelly Bescherer
Dear Secretariat-General - Access to Documents,
The deadline for replying to my confirmatory application expired today. As noted, though I have now received an answer to my documents request I have not been provided the documents in a readable format (this complaint concerns the second two PDFs, the list of documents is readable).
Yours faithfully,
Kelly Bescherer
Dear International Partnerships,
Though I am still awaiting receipt of a readable PDF of the released documents, I would also already like to make a confirmatory application regarding your refusal to grant access to all documents identified. In particular, I request that the release of the Narrative Reports (Documents 5.2, 5.3, 5.4 and 5.5) be reconsidered.
In your rejection, you state that you were not able to identify any public interest in my request capable of overriding commercial interests. To this, I would argue that civil registration is a question with considerable public interest, especially for individuals in Senegal. Civil registration has, for instance, implications for governance, inclusion, and access to crucial public services such as education. Understanding at least the general strategy for improving civil registration of Senegal is certainly of public interest, even if the financial details might be considered, as you argue, "business secrets". I therefore request that the decision to withhold these documents be reviewed.
Yours faithfully,
Kelly Bescherer
Dear Mrs Bescherer,
We hereby want to give you an update on the pending Atd Cases:
1) case 2023/0860 --> deadline to expire today. The reply is in the pipeline but almost finalised. You can expect a reply from our service very shortly.
2) case 2023/0839 --> the reply to the request for clarification you transmitted has been duly received by our service. The deadline will run again as the case was put on hold. At this stage no confirmatory application can be launched for this case as the deadline is still running. Same is true for case 2023/0860 as the deadline is not yet expired (but will indeed expire shortly).
Please also note that requests for confirmatory applications should not be transmitted to the DG handling the concerned AtD case but to the Secretariat General of the European Commission:
Email address is:
[email address]
Best regards,
INTPA Access to Documents team
Dear Sir or Madam,
We hereby acknowledge the receipt of your confirmatory request for case
2022/7144, sent on 03/05/2023 and registered on 03/05/2023.
We will handle your confirmatory request within 15 working days as of the
date of registration. The time-limit expires on 26/05/2023. We will let
you know if we need to extend this time limit for additional 15 working
days.
Yours faithfully,
Secretariat-General - Access to Documents
European Commission
Dear Sir or Madam,
We hereby acknowledge the receipt of your confirmatory request for case
2022/7144, sent on 03/05/2023 and registered on 03/05/2023.
We will handle your confirmatory request within 15 working days as of the
date of registration. The time-limit expires on 26/05/2023. We will let
you know if we need to extend this time limit for additional 15 working
days.
Yours faithfully,
Secretariat-General - Access to Documents
European Commission
Dear Mrs Bescherer,
I refer to your email of 3 May 2023, registered on the same day, by which
you submit a confirmatory application in accordance with Article 7(2) of
Regulation (EC) No 1049/2001 regarding public access to European
Parliament, Council and Commission documents (‘Regulation (EC) No
1049/2001’).
Your confirmatory application is currently being handled. Unfortunately,
we have not yet been able to gather all the elements needed to carry out a
full analysis of your request and to take a final decision. Therefore, we
are not in a position to reply to your confirmatory request within the
prescribed time limit expiring on 26 May 2023.
Consequently, we have to extend this period by another 15 working days in
accordance with Article 8(2) of Regulation (EC) No 1049/2001. The new
deadline expires on 19 June 2023.
Yours sincerely,
SG.C1 – Access to Documents Team