Maarten Hillebrandt

Dear Madam/Sir,

Via the Commission's response to the European Ombudsman in my complaint procedure (case 763/2020/DL, accessible here:, I became aware of the fact that the Commission is currently finalising a new, updated, access to documents portal, to be launched this summer, as part of the so-called project "EASE" (

The Dutch ministry of foreign affairs furthermore reports that the portal will be developed on the basis of an open-source technology, allowing lower governments to embed it in their existing IT structures:

Under the right of access to documents laid down in Regulation 1049/2001, I would like to request any documents indicating (1) the core features and functionalities of this portal, (2) the objectives it is intended to serve, and (3) the organisational practicalities related to the portal project (at least including budgetary details and foreseen time path).

In case any of the documents included in my request were already proactively published, I kindly request you to refer me to the precise URL at which they can be located.

My postal address is:
Dr. Maarten Hillebrandt
University of Helsinki
Faculty of Law
Eric Castrén Institute
Yliopistonkatu 3
00101 Helsinki

Although I kindly request you to send all relevant documents also in digital form to my email address: [email address].

The purpose of my request is academic research.

Yours sincerely,
Maarten Hillebrandt

ve_sg.accessdoc (SG), Generalsekretariat der Europäischen Kommission

[1]Ares(2021)2552027 - RE: access to documents request - Information
concerning new Commission access to documents portal --- Ref. Gestdem

Sent by ve_sg.accessdoc (SG) <[SG request email]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[SG request email]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Sir,

We hereby acknowledge receipt of your application for access to documents,
which was registered on 15/04/2021 under reference number GESTDEM

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.

The time limit will expire on 06/05/2021. In case this time limit needs to
be extended, you will be informed in due course.

You have lodged your application via a private third-party website, which
has no link with any institution of the European Union.
Therefore, the European Commission cannot be held accountable for any
technical issues or problems linked to the use of this system.

Please note that the private third party running the website
is responsible and accountable for the processing of your personal data
via that website, and not the Commission.
For further information on your rights, please refer to the third party’s
privacy policy.

We understand that the third party running the website
usually publishes the content of applicants’ correspondence with the
Commission on that website. This includes the personal data that you may
have communicated to the Commission (e.g. your private postal address).

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the website.

If you do not wish that your correspondence with the Commission is
published on a private third-party website such as, you can
provide us with an alternative, private e-mail address for further
correspondence. In that case, the Commission will send all future
electronic correspondence addressed to you only to that private address,
and it will use only that private address to reply to your request. You
should still remain responsible to inform the private third-party website
about this change of how you wish to communicate with, and receive a reply
from, the Commission.

For information on how we process your personal data visit our page
Privacy statement – access to documents.

Yours faithfully,

Access to documents team (rc)

Zitate anzeigen

Maarten Hillebrandt

Dear Madam, Sir,

Follow up on my access to documents request of 15 April via the AsktheEU portal entitled "Information concerning new Commission access to documents portal" registered under your reference number GESTDEM 2021/2338, I would like to add the following information that may benefit the Commission in its response.

Since filing the request, I was made aware by a previous applicant of his similar access request leading to the disclosure, by the Commission, of 25 relevant documents. The exchange was registered under your reference number GESTDEM 2020/6149 and is available here:

Considering my belated acquaintance with this previous document disclosure, and with an eye to the Commission's limited administrative resources, I would like to propose to restrict my access request to any potential additional documents issued after the date of this previous access requests.

Yours sincerely,
Maarten Hillebrandt