Dear Research Executive Agency,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting all documents held by European Union bodies and agencies which contain any of the following information, in full or in part:

Information related to the Speaker Identification Integrated Project (SiiP) Grant agreement ID: 607784. (https://cordis.europa.eu/project/id/607784)

Specifically ANY information related to the:
1. The scientific evaluation and European Commission approval of the above-mentioned research project
2. The Ethics Annex to the proposal submitted by the partner.
3. The ethics evaluation of the project conducted pursuant to the Horizon 2020 rules.
4. The Description of Work included in the Grant Agreement signed by the European Commission and the lead partner.
5. All periodic reports submitted to REA by the lead partner.
6. All periodic reports submitted to REA by the project Ethics Advisor or Ethics Advisory Board.
7. All deliverables submitted by the lead partner to REA pursuant to the Grant Agreement.
8. All other documents concerning the implementation of the project submitted by the lead partner to REA.
9. Human rights impact assessment on the project done under the framework of Horizon 2020
10. Data protection impact assessment on the project done under the framework of Horizon 2020
11. The pilot implementation (also referred to as testing) of the project Speaker Identification Integrated Project (SiiP) with the four law enforcement partners; Ministério da Justiça (Portugal), Ministero Della Difesa (Italy), Mayor’s Office for Policing and Crime (United Kingdom), and the Bundeskriminalamt (Germany).
12. From ALL the Periodic Progress Report and Annual Report I would like to know ALL the following information on
12 a) The origin of data that was used to train and test the SIIP model and any safeguards that ensure that the data origin was lawfully collected for the purpose of training this model.
12 b) Measures taken to safeguard the collection and processing of biometric data for both the training of the SIIP model and the testing with the four law enforcement partners. Considering voice samples are considered sensitive personal identifiable data under both the GDP and the Law Enforcement Directive.
12 c) The language that the SIIP project analysed during this projected.
12 d) Any identified bias discovered in the SIIP project towards specific languages and dialects
12 e) Any training manuals that were created for the SIIP project
12 f) Report and evaluation on the testing of the project with the four law enforcement partners; Ministério da Justiça (Portugal), Ministero Della Difesa (Italy), Mayor’s Office for Policing and Crime (United Kingdom), and the Bundeskriminalamt (Germany). This should include:
◦ the department in the law enforcement partners the SIIP project was tested with
◦ the time, date and length in which the project was tested,
◦ the type of crime the test was focusses on,
◦ any reference in the report to the observations, results and challenges when SIIP was tested in these four jurisdictions
◦ any ethical or human rights impact assessment the four law enforcement partners conducted for the testing of the SIIP project
◦ any legal challenges that the SIIP project and/or four law enforcement partners encountered during the project period
◦ any recommendations based on the testing, piloting, experimenting or implementation of SIIP
12 g) All documents stating reasons the Police Service of Northern Ireland ended their participation in this project.

Yours faithfully,
Fieke Jansen

ve_rea.rea access documents (REA), Exekutivagentur für die Forschung

[1]Ares(2020)1211616 - RE: access to documents request - Information
related to the H2020 Speaker Identification Integrated Project (SiiP)
project - request for postal address

Sent by ve_rea.rea access documents (REA)
<[email address]>. All responses have to be sent to this
email address.
Envoyé par ve_rea.rea access documents (REA)
<[email address]>. Toutes les réponses doivent être
effectuées à cette adresse électronique.

Dear Ms Jansen,

 Thank you for your request for access to documents.

 Unfortunately you have not indicated your postal address that is
required  for registering and handling your request in line with the
procedural  requirements. Please send us your full postal address at your
earliest  convenience. Pending your reply, we reserve the right to refuse
the  registration of your request.

 Kind regards,

 REA ACCESS TO DOCUMENTS

Zitate anzeigen

Dear ve_rea.rea access documents (REA),

My postal address is Donaustrasse 54, 12043 Berlin. I would however ask you to use electronic correspondence.

Yours sincerely,

Fieke Jansen

ve_rea.rea access documents (REA), Exekutivagentur für die Forschung

Link: [1]File-List
Link: [2]themeData
Link: [3]colorSchemeMapping

[4]Ares(2020)1333947 - Acknowledgment of receipt : access to documents
request - related to the H2020 Speaker Identification Integrated Project
(SiiP) project

Sent by ve_rea.rea access documents (REA)
<[email address]>. All responses have to be sent to this
email address.
Envoyé par ve_rea.rea access documents (REA)
<[email address]>. Toutes les réponses doivent être
effectuées à cette adresse électronique.

 

Dear Ms Fieke Jansen

 

Thanks a lot for providing your postal address. We refer to your access to
documents request submitted to the Research Executive Agency via the
website AskTheEU.org and registered on the 03/03/2020 under reference
number Ares(2020)1327312.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
24/03/2020. In case this time limit needs to be extended, you will be
informed in due course In case this time limit needs to be extended, you
will be informed in due course.

You have lodged your application via the AsktheEU.org website. Please note
that this is a private third-party website which has no link with any
institution of the European Union. Therefore, the European Commission or
REA cannot be held accountable for any technical issues or problems linked
to the use of this system.

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the European Commission or REA. For further
information on your rights, please refer to the third party’s privacy
policy.

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission or
REA on that website. This includes the personal data that you may have
communicated to the European Commission or REA (e.g. your private postal
address).

Similarly, the third party publishes on that website any reply that REA
will send to the email address of the applicants generated by the
AsktheEU.org website.

If you do not wish your correspondence with REA to be published on the
AsktheEU.org website, you can provide us with an alternative, private
e-mail address for further correspondence. In that case, REA will send all
future electronic correspondence addressed to you only to that private
address.

Yours faithfully,

REA ACCESS TO DOCUMENTS

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D5F184.2EDF4960
2. file:///tmp/~~themedata~~
3. file:///tmp/~~colorschememapping~~
4. https://webgate.ec.testa.eu/Ares/documen...

ve_rea.rea access documents (REA), Exekutivagentur für die Forschung

[1]Ares(2020)1498038 - RE: access to documents request - Information
related to the H2020 Speaker Identification Integrated Project (SiiP)
project - request for fair solution

Sent by ve_rea.rea access documents (REA)
<[email address]>. All responses have to be sent to this
email address.
Envoyé par ve_rea.rea access documents (REA)
<[email address]>. Toutes les réponses doivent être
effectuées à cette adresse électronique.

Dear Ms Jansen,

We refer to your access to documents request submitted to the Research
Executive Agency on 24 February 2020 via the website AskTheEU.org and
registered on 03 March 2020 under reference number Ares(2020)1327312.

Your application concerns a very large number of documents, which need to
be assessed individually. Such a detailed analysis cannot be carried out
within the normal time limits set out in Article 7 of Regulation (EC) No
1049/2001 (the Regulation). Moreover, the handling of your request
involves the assessment of a very large number of documents originating
from third parties. The analysis of these documents, together with the
need to consult the concerned third parties in accordance with Article
4(4) of the Regulation, cannot be expected to be completed within the
normal time limits set out in Article 7 of the Regulation.

However, the Regulation also provides for a possibility to confer with
applicants in order to find a fair solution when an application concerns a
very large number of documents. Article 6(3) of the Regulation provides
that, in the event of an application relating to very large number of
documents, the institution concerned may confer with the applicant
informally with a view to finding a fair solution.

In accordance with the case law of the EU Courts, such a solution can only
concern the content or the number of documents applied for, not the
deadline for replying . This means that the scope of the request must be
reduced in a way that would enable its treatment by REA within the
extended deadline of 15 + 15 working days.

Based on the above-mentioned provision, we would kindly ask you to specify
the objective of your request, your specific interest in the requested
documents , and whether you could narrow down the scope of your request
(i.e. the subject matters and/or timeframe covered), to reduce it to a
more manageable amount of documents.

In order to help you narrow down your request, please note that the
following categories of documents with the following number of documents
have been identified as falling within the scope of your request:

        Proposal documents: 2

        Evaluation documents: 2
       
        Grant Agreement Annexes: 1

        Deliverables: 56

        Technical reports: 9

        Ethical reports: 1

        Correspondence on the project: 1

The length of these documents varies widely, from 1 to more than 150
pages. A reasonable estimate would be that the requested documents would
be more than 70 documents and represent at least 3900 pages.

According to our first estimates and taking into account the other tasks
that the concerned staff are likely to have to deal with during the same
period (including other applications for access to documents), the
handling of your request would take around 100 working days, broken down
as follows: retrieval and establishment of a complete list of the
identified documents; assessment of the content of the documents in light
of the exceptions of Article 4 of the Regulation; third-party
consultations under Article 4(4) of the Regulation; final assessment of
the documents in light of the received comments; redaction of those parts
of the documents to which one or several exceptions apply; drafting of the
reply; internal approval of the draft decision on your request;
preparation of the reply and of the documents for dispatch (scanning of
the redacted versions, administrative treatment,…).

It follows that, according to our estimates, a maximum of 15 documents
could possibly be dealt with within the remaining days from the extended
deadline of 30 working days counting from the date of registration of you
application (3 March 2020).

In order to enable us to respect the time-limits of the Regulation
1049/2001, we would like to ask you for a swift reply by email to this
invitation to propose a fair solution, within three working days at the
latest.

In the absence of a reply within three working days, we will unilaterally
restrict the scope of your application to those parts that can be dealt
with within the extended deadline of 30 working days counting from the
registration of your application.

Thank you in advance for your understanding.

Yours sincerely,

REA ACCESS TO DOCUMENTS

Zitate anzeigen

Dear ve_rea.rea access documents (REA),

Thank you for your response, I would like to clarify my request and ask for the following documents:
- 2 evaluation documents
- 1 grant agreement annexes
- 1 ethical report
- Deliverable documents in the time period of the the testing of the project with the four law enforcement partners; Ministério da Justiça (Portugal), Ministero Della Difesa (Italy), Mayor’s Office for Policing and Crime (United Kingdom), and the Bundeskriminalamt (Germany).

Looking forward to hearing from you

Yours sincerely,

Fieke Jansen

ve_rea.rea access documents (REA), Exekutivagentur für die Forschung

[1]Ares(2020)1706142 - RE: Ares(2020)1498038 - RE: access to documents
request - Information related to the H2020 Speaker Identification
Integrated Project (SiiP) project - request for fair solution

Sent by ve_rea.rea access documents (REA)
<[email address]>. All responses have to be sent to this
email address.
Envoyé par ve_rea.rea access documents (REA)
<[email address]>. Toutes les réponses doivent être
effectuées à cette adresse électronique.

Dear Ms Jansen,

Many thanks for your clarification.

With regards to your last point on deliverables, please note that we have
identified 3 deliverables covering the time period of the testing of the
project with the four law enforcement partners; Ministério da Justiça
(Portugal), Ministero Della Difesa (Italy), Mayor’s Office for Policing
and Crime (United Kingdom), and the Bundeskriminalamt (Germany).

We consider that now the fair solution has been reached.

Please note that we are processing your request and we will reply to you
by the 17/04/2020 eob.

Kind regards,

REA ACCESS TO DOCUMENTS

Zitate anzeigen

Fieke Jansen hat eine Nachricht hinterlassen ()

The Research Executive Agency has informed me that they are processing your request and will reply by the 17/04/2020.

ve_rea.rea access documents(REA), Exekutivagentur für die Forschung

7 Attachments

Dear Ms Jansen,

Please find attached REA reply (Ares(2020)2075857) to your request for access to documents registered under reference number: Ares(2020)1327312, regarding project SIIP.

Please acknowledge receipt of this e-mail by replying to [REA request email]

According to standard operational procedure, the reply could also be sent to you by registered post. Please note, however, that due to the extraordinary health and security measures currently in force during to the COVID-19 epidemics, which include the requirement for all Commission non-critical staff to telework, we are unfortunately not in a position to follow this procedure until further notice.

Best regards,

REA ACCESS TO DOCUMENTS

Dear Research Executive Agency,

Please pass this on to the person who reviews confirmatory applications.

I am filing the following confirmatory application with regards to my access to documents request 'Information related to the H2020 Speaker Identification Integrated Project (SiiP) project'.

Thanks for your response to my FOI request and for sharing the relevant documents. I would like to appeal the decision to partly redact document 1 'Evaluation Summary Report' on the basis of Article 4.2 1st indent of REGULATION (EC) No 1049/2001: protection of commercial interests of a natural or legal person, including intellectual property

As to the protection of commercial interests, public access to this document requested does not undermine the protection of commercial interests and there is an overriding public interest in disclosure. The SIIP project is a publicly funded project. Thus, the public has a legitimate interest in accessing the results of evaluation that lead to the approval of the project. As such not all the points of the evaluation should not contain commercial interests, including intellectual property.

But more importantly this project is related to the use of intrusive biometric technologies that could lead to unlawful interference with the rights to privacy and data protection. Therefore, access to the requested document is needed so that the public will be informed about why this project was approved for funded.

So I would like to request an unredacted version of document 1 'Evaluation Summary Report'.

A full history of my request and all correspondence is available on the Internet at this address: https://www.asktheeu.org/en/request/info...

Yours faithfully,

Fieke Jansen