Information Security Management System

Die Anfrage war erfolgreich.

Dear Secretariat General,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

The number of documents held by the Commission on secure systems that have been supplied by the United Kingdom Government, broken down by (i) security classification (ii) holding DG if that information is readily determinable

The address is;

313, Norman Shaw North,
House of Commons,
Westminster SW1A 0AA

Yours faithfully,

Lee Rotherham

Generalsekretariat der Europäischen Kommission

4 Attachments

Dear Mr Rotherham,

 

We contact you in reference to three e-mails you sent to us on 22 April
2016 (17:07), 22 April 2016 (17:12) and 27 April 2016 (20:45),
respectively. In these e-mails you request access to documents, based on
Regulation (EC) No 1049/2001 regarding public access to European
Parliament, Council and Commission documents. You ask for:

 

-        documents which contain [t]he number of documents held by the
Commission on secure systems that have been supplied by the United Kingdom
Government, broken down by (i) security classification (ii) holding DG if
that information is readily determinable;

 

-        A list of third parties that have access to classified documents
held on the European Commission's secure systems, for example
universities, NGOs, and non-EU institutions, indicating the maximum level
of access in each instance. An approximate number of documents, by level
of classification, currently held on the system;

 

-        A list of the titles of non-papers generated by the Commission
over the last twelve month period for which figures are available.

 

These  (broad) descriptions do, unfortunately, not enable us to identify
concrete documents which would correspond to your request. We therefore
invite you, pursuant to Article 6(2) of Regulation 1049/2001, to provide
us with more detailed information on the documents which you seek to
obtain, such as references, dates (or a shorter period) at which the
documents would have been produced, persons or bodies who drafted the
documents, a specification of secure systems and non-papers, etc.

 

Once we have received your specifications, and have been able to attribute
your requests to the corresponding lead DG/service, your applications will
be registered and the time limit for handling your applications will start
running.

 

Kind regards,

 

ACCESS TO DOCUMENTS TEAM
European Commission
Secretariat General

Unit B4 - Transparency

 

 

 

 

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Dear Secretariat General,

Thank you for your response. There are three FOI elements, to which I respond in turn;

Freedom of Information request Information Security Management System
- It is standard security procedure to maintain a register of classified files held. Individual files indicate the originator and some IT systems collectively do. Unless the number of files held is large, this information should be determinable by the IT owners. If by contrast there is a large number of files, then I am content for the number of files classified as SECRET or TOP SECRET to be supplied thus limiting the number covered. I do not require information on the names of the files, but their thematic nature in the broadest sense (eg Budget).

Attachment Freedom of Information request Third party access to Information Security Management System
- Certain official documents have previously been identified as releasable to third parties, typically academics, including (from memory) an Israeli university. I would be content to receive (i) an update on what the current rules are on the release of documents and the maximum security classification that this entails, and (ii) the REL lists that classified EU documents may be released to (eg EU SECRET REL NATO)

Attachment Freedom of Information request Non papers
- Is there a centrally collated list of Non Papers generated within the Commission; is it held within each DG; or is there no ability to track these significant documents?

Yours faithfully,

Lee Rotherham

Generalsekretariat der Europäischen Kommission

1 Attachment

Dear Mr Rotherham,

 

Thank you for your e-mail dated 29/04/2016.  We hereby acknowledge receipt
of your application for access to documents, which was registered on
29/04/2016 under reference number GestDem  2016/2345

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
26/05/2016. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private website which has no link with any institution of
the European Union. Therefore the European Commission cannot be held
accountable for any technical issues or problems linked to the use of this
system.

 

Yours faithfully,

 

ACCESS TO DOCUMENTS TEAM
European Commission
Secretariat General

Unit B4 - Transparency

 

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Generalsekretariat der Europäischen Kommission

 

Dear Mr Rotherham,

 

Subject:       Your application for access to documents – Ref GestDem No
2016/2345

 

We refer to your e-mails dated 22 April 2016 (17:07), 22 April 2016
(17:12), 27 April 2016 (20:45) and 29 April 2016 (13:50) in which you have
made and clarified a request for access to documents.

 

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires on 26/05/2016.

An extended time limit is needed as your application is complex and
requires assessment of a large number of documents held by different
services which must be consulted.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 16/06/2016.

We apologise for this delay and for any inconvenience this may cause.

Yours faithfully,

Audrius Navikas

 

Audrius Navikas
Head of Unit
HR.DS.3 - Security Inspection and Advice
Security Directorate / DG HR / European Commission
Tel.: +32 2 2958716
SC11 03/012
[1][email address]

 

 

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Generalsekretariat der Europäischen Kommission

1 Attachment

 

 

Dear Mr Rotherham,

 

Subject:       Your application for access to documents – Ref GestDem No
2016/2345

 

 

Please kindly find attached a copy of the reply to your request. The
original of the reply is being sent to you by post.

 

Yours faithfully,

Audrius Navikas

 

Audrius Navikas
Head of Unit
HR.DS.3 - Security Inspection and Advice
Security Directorate / DG HR / European Commission
Tel.: +32 2 2958716
SC11 03/012
[1][email address]

 

 

 

 

From: NAVIKAS Audrius (HR)
Sent: Wednesday, May 25, 2016 12:40 PM
To: '[FOI #2811 email]'
Cc: SG DOSSIERS ACCES; HR ACCESS TO DOCUMENTS
Subject: Freedom of Information request - Third party access to
Information Security Management System - GESTDEM/2345 - Lee ROTHERHAM

 

 

Dear Mr Rotherham,

 

Subject:       Your application for access to documents – Ref GestDem No
2016/2345

 

We refer to your e-mails dated 22 April 2016 (17:07), 22 April 2016
(17:12), 27 April 2016 (20:45) and 29 April 2016 (13:50) in which you have
made and clarified a request for access to documents.

 

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires on 26/05/2016.

An extended time limit is needed as your application is complex and
requires assessment of a large number of documents held by different
services which must be consulted.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 16/06/2016.

We apologise for this delay and for any inconvenience this may cause.

Yours faithfully,

Audrius Navikas

 

Audrius Navikas
Head of Unit
HR.DS.3 - Security Inspection and Advice
Security Directorate / DG HR / European Commission
Tel.: +32 2 2958716
SC11 03/012
[2][email address]

 

 

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