Meeting - 21st March 2021 between Lucrezia Busa and Wilmar Europe Trading BV

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Dear Justice and Consumers,

Referring to Regulation (EC) No 1049/2001 on public access to EU documents and to the 'Aarhus Convention' I would herewith like to ask for access to the following:

All documents—including but not limited to correspondence, emails, minutes, notes (hand written or electronic), meeting conclusions, audio or video recordings, verbatim reports, operational conclusions, lines to take, briefings, and presentations—related to the meeting on 24th March 2021 between Lucrezia Busa and Wilmar Europe Trading BV.

In consideration of the environment and the current circumstances with the COVID pandemic I would prefer to receive documents electronically.

I would like to make clear I prefer you produce the documents on a rolling basis. At no point should the Commission's search for—or deliberations concerning—certain documents delay the production of others that the Commission has already retrieved and elected to produce.

Should my request be denied wholly or partially, please explain the denial or all deletions referring to specific exemptions in the regulation. Also I would expect the partial release of documents in case of partial exemption according to article 4.6. I reserve the right to appeal.

Please confirm having received this application. I look forward to your reply within 15 business days, according to the regulation.

If anything is unclear or would benefit from further discussion please do not hesitate to contact me by email. My address for any written correspondence necessary is Rachel Cox, Global Witness, Rue Belliard 53, 1000, Bruxelles, Belgique.

Thank you for your assistance.

Yours sincerely Rachel Cox

ve_just.access.to.documents (JUST), Justiz und Verbraucher

[1]RE: access to documents request - Meeting - 21st March 2021 between
Lucrezia Busa and Wilmar Europe Trading BV - Ares(2021)3024843

Sent by ve_just.access.to.documents (JUST)
<[DG JUST request email]>. All responses have to be sent to this
email address.
Envoyé par ve_just.access.to.documents (JUST)
<[DG JUST request email]>. Toutes les réponses doivent être
effectuées à cette adresse électronique.

Dear Madam,

Thank you for your e-mail of 26 April 2021. We hereby acknowledge receipt
of your application for access to documents, which was registered on 27
April 2021 under reference number GESTDEM 2021/2972.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
20/05/2021. In case this time limit needs to be extended, you will be
informed in due course.

You have lodged your application via a private third-party website, which
has no link with any institution of the European Union. Therefore, the
European Commission cannot be held accountable for any technical issues or
problems linked to the use of this system.

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the Commission. For further information on your
rights, please refer to the third party’s privacy policy.

We understand that the third party running the AsktheEU.org website
usually publishes the content of applicants’ correspondence with the
Commission on that website. This includes the personal data that you may
have communicated to the Commission (e.g. your private postal address).

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

If you do not wish that your correspondence with the Commission is
published on a private third-party website such as AsktheEU.org, you can
provide us with an alternative, private e-mail address for further
correspondence.  In that case, the Commission will send all future
electronic correspondence addressed to you only to that private address,
and it will use only that private address to reply to your request. You
should still remain responsible to inform the private third-party website
about this change of how you wish to communicate with, and receive a reply
from, the Commission.

For information on how we process your personal data visit our page
[2]https://ec.europa.eu/info/principles-and...

Yours faithfully,
Access to Documents Team

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ve_just.access.to.documents (JUST), Justiz und Verbraucher

[1]FW: access to documents request - Meeting - 21st March 2021 between
Lucrezia Busa and Wilmar Europe Trading BV - Ares(2021)3376649

Sent by ve_just.access.to.documents (JUST)
<[DG JUST request email]>. All responses have to be sent to this
email address.
Envoyé par ve_just.access.to.documents (JUST)
<[DG JUST request email]>. Toutes les réponses doivent être
effectuées à cette adresse électronique.

Dear Madam,

Subject:        Your application for access to documents – GESTDEM
2021/2972

We refer to your e-mail of 26 April 2021 in which you make a request for
access to documents, registered on 27 April 2021 under the above mentioned
reference number.

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires on 20 May 2021.
An extended time limit is needed as the application concerns documents
held by different parties which must be consulted.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents.

The new time limit expires on 11 June 2021.

We apologise for this delay and for any inconvenience this may cause.

Yours faithfully,

JUST ACCESS TO DOCUMENTS

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