Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

[1]Ares(2019)6601167 - RE: access to documents request - Meetings with
ATOS -- Ref. Gestdem 2019/6076

Sent by ve_sg.accessdoc (SG) <[DG CONNECT request email]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[DG CONNECT request email]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Sir,

Thank you for your e-mail dated 25/10/2019. We hereby acknowledge receipt
of your application for access to documents, which was registered on
25/10/2019 under reference number GestDem 2019/6076.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.

The time limit will expire on 18/11/2019. In case this time limit needs to
be extended, you will be informed in due course.

You have lodged your application via the AsktheEU.org website. Please note
that this is a private third-party website which has no link with any
institution of the European Union. Therefore, the European Commission
cannot be held accountable for any technical issues or problems linked to
the use of this system.

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the European Commission. For further information
on your rights, please refer to the third party’s privacy policy.

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission on
that website. This includes the personal data that you may have
communicated to the European Commission (e.g. your private postal
address).

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

If you do not wish your correspondence with the European Commission to be
published on the AsktheEU.org website, you can provide us with an
alternative, private e-mail address for further correspondence.

In that case, the European Commission will send all future electronic
correspondence addressed to you only to that private address.

Yours faithfully,

Access to documents team (RC)
SG.C.1
Transparency

Zitate anzeigen

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2019)6732620 - Your application for access to documents –Ref
GestDem 2019/6076

Sent by ve_cnect.public_access_to_documents (CNECT)
<[email address]>. All responses have to be
sent to this email address.
Envoyé par ve_cnect.public_access_to_documents (CNECT)
<[email address]>. Toutes les réponses
doivent être effectuées à cette adresse électronique.

Dear Mr Vranken, 

We refer to your e-mail, dated 25 October 2019 wherein you make a request
for access to documents pursuant to Regulation (EC) No 1049/2001 of the
European Parliament and of the Council of 30 May 2001 regarding public
access to European Parliament, Council and Commission documents
(hereinafter ‘Regulation 1049/2001’), registered on the same date under
the above-mentioned reference number. 

By your application, you request access to ‘all documents – including but
not limited to e-mails, reports, minutes, etc. – relating to meetings with
the company Atos SE’.

The description given in your application does not enable us to identify
concrete documents corresponding to your request. We therefore invite you,
pursuant to Article 6(2) of Regulation (EC) No 1049/2001 regarding public
access to documents, to clarify the following aspects of your request:

•             the timeframe (dates or periods during which the documents
would have been produced),

•             confirm that ‘ATOS SE’ excludes subsidiaries of ATOS SE,

•             clarify whether you refer to meetings where only ATOS SE was
represented or also in meetings in which ATOS SE together with other
companies was present

•             clarify whether you are referring to policy-making related
meetings or also meetings that concern projects in which ATOS SE was
involved

•             concerning representatives of Commission services, clarify
whether you are referring to meetings at political level (Commissioner for
DG CONNECT) or administrative level of DG CONNECT (Director General and
services)

We kindly ask you to reply by email to:
[6][email address]

In accordance with Article 2, third paragraph of the Implementing Rules to
Regulation 1049/2001, the 15 working days’ time limit for handling your
application will start running when we receive the requested
clarifications.

Thank you in advance for your understanding. 

Yours faithfully,

The DG CONNECT Access to Documents Team

[7]cid:image001.png@01D3AF19.959C0670

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

References

Visible links
1. file:///tmp/cid:filelist.xml@01D58F2E.CE2F94B0
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/ext/doc...
6. mailto:[email address]

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2019)7143824 - Your application for access to documents-
RefGestDem 2019/6076

Sent by ve_cnect.public_access_to_documents (CNECT)
<[email address]>. All responses have to be
sent to this email address.
Envoyé par ve_cnect.public_access_to_documents (CNECT)
<[email address]>. Toutes les réponses
doivent être effectuées à cette adresse électronique.

Dear Mr Vranken,

We refer to your e-mail, dated 25 October 2019 wherein you make a request
for access to documents, pursuant to Regulation (EC) No 1049/2001 of the
European Parliament and of the Council of 30 May 2001 regarding public
access to European Parliament, Council and Commission documents
(hereinafter ‘Regulation 1049/2001’), registered on the same date under
the above-mentioned reference number. We also refer to our clarification
request, dated 30 October 2019, our reference Ares (2019)6732620 and to
your reply dated 31 October 2019, our reference Ares (2019)6802304.

By your application, you request access to:

‘’all documents –included but not limited to emails, reports, minutes,
etc.- relating to meetings with the company ATOS SE’’.

In your email of 31 October 2019 you further clarified:

- Your request covers documents since 1/11/2014.

- ATOS SE subsidiaries are excluded from the scope of this request.

- Your request concerns not only meetings where only ATOS SE was
represented but also meetings in which ATOS SE together with other
companies was present.

- Both policy-making related meetings and meetings concerning projects in
which ATOS SE was involved are covered by your request.

- The request concerns meetings between ATOS and all representatives of DG
Connect, i.e. at political level (Commissioner(s) for DG CONNECT) and at
administrative level (Director General and services)

Based on our analysis at this stage, your application concerns a
significant number of meetings and according to our estimations, a very
large number of documents. Due to the scope of your request, its handling
would involve the entire DG CONNECT and two Commissioners and their
Cabinets (Cabinet Oettinger and Cabinet Gabriel).

The work needed to deal with your application would cover the following
steps:

- Multiple searches for the identification of the documents related to the
meetings which fall with the scope of the request in several document
management systems,

 - Retrieval and establishment of a complete list of the documents falling
under the scope of your request, 

- Scanning of the documents which are not in pdf format,

- Preliminary individual assessment of the content of the documents in
light of the exceptions contained in Article 4 of Regulation 1049/2001,

- Third party consultations under Article 4(4) of Regulation 1049/2001,

- Final assessment of the documents in light of the comments received,

- Redaction of those parts of the documents to which one or several
exceptions apply,

- Preparation of the draft reply

- Finalisation of the reply at administrative level and formal approval of
the draft decision,

- Preparation of the reply and the documents for dispatch. 

It follows from the above that the work needed for the treatment of your
request cannot expected to be completed within the normal time limits set
out in Article 7 of Regulation 1049/2001.

Article 6(3) of the Regulation 1049/2001 provides that, in the event of an
application relating to a very large number of documents, the institution
concerned may confer with the applicant informally with a view to finding
a fair solution. In accordance with the case law of the Union Courts, the
proposal for a fair solution aims to balance the interest of the applicant
against the workload resulting from the processing of the application in
order to safeguard the interests of good administration (Judgments of 6
December 2001, Council v Hautala, Case C 353/99 P, EU:C:2001: 661, para.
30, and of 2 October 2014, Strack v Commission, Case C 127/13 P,
EU:C:2014:2250, para.27). Such solution can only concern the content or
the number of documents applied for, not the deadline for replying
(Judgment of the Court of Justice of 2 October 2014 in case C- 127/13,
Guido Strack v Commission, paragraphs 26-28). This means that the scope of
the request must be reduced in a way that would enable its treatment
within the extended deadline of 15 + 15 working days.

Based on the above, we would kindly ask you to specify the objective of
your request, your specific interest in the requested documents and
whether you could narrow down the scope of your request, so as to reduce
it to a more manageable amount of documents.

According to our first estimates and taking into account the other ‘access
to documents’ requests being handled within DG CONNECT at the same time,
the global workload of the concerned staff during the same period, the
human resources available and the need to safeguard good administration,
we estimate that only a maximum of 20 documents can be dealt with in the
remaining time. We therefore kindly ask you to specify the documents you
are interested.

In order to help you narrow down your wide scope request, please note that
the following categories of meetings have been identified as falling
within the scope of the request:

-              Meetings between Commissioners/ DG CONNECT officials and
ATOS SE representatives

-             Working Group Meeting on Networking among Digital Innovation
Hubs (DIHs)

-              Workshop ‘Common European Data spaces in Smart
Manufacturing’ (16 September 2019)

-              Stakeholder forum

-              Roundtable ‘Industrial Data Platforms’

-              Conference (High Level Conference – Building a Data
Economy)

-              European Cybersecurity Organisation meetings

For these meetings, the following categories of documents have been
identified:

-              Briefings (approximately  13)

-              Minutes/ reports (approximately 15)

-              Email exchanges/ Letters related to these meetings
(approximately 14)

-              Presentations (approximately 2)

-              Agendas / Attendance lists / Programme (approximately 7)

In order to enable us to respect the time limits of Regulation 1049/2001,
we would ask you for a swift response to our proposal for a fair solution
to limit the number of documents to a maximum of 20 documents. Please
respond within three working days at the latest. Please send your response
by email to the following address:
[6][email address]

In the absence of a reply within three working days, we will unilaterally
restrict the scope of your application to those parts that can be dealt
with within the extended deadline of 30 working days counting from the
date of registration of your application.

Thank you in advance for your cooperation.

The DG CONNECT Access to Documents Team

[7]cid:image001.png@01D3AF19.959C0670

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

References

Visible links
1. file:///tmp/cid:filelist.xml@01D59EE4.238E2D30
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/ext/doc...
6. mailto:[email address]

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2019)7225205 - Holding reply- Your application for access to
documents- RefGestDem 2019/6076

Sent by ve_cnect.public_access_to_documents (CNECT)
<[email address]>. All responses have to be
sent to this email address.
Envoyé par ve_cnect.public_access_to_documents (CNECT)
<[email address]>. Toutes les réponses
doivent être effectuées à cette adresse électronique.

Dear Mr Vranken,

We refer to your e-mail, dated 25 October 2019 wherein you make a request
for access to documents,  registered on the same date under the
above-mentioned reference number.

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires today.

An extended time limit is needed given that your application concerns a
large number of documents which are held by different Services which must
be consulted. 

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 13 December
2019.

We apologise for this delay and for any inconvenience this may cause.

Yours faithfully,

The DG CONNECT Access to Documents Team

[6]cid:image001.png@01D3AF19.959C0670

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

References

Visible links
1. file:///tmp/cid:filelist.xml@01D5A148.C74B3650
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/ext/doc...

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2019)7689088 - Your application for access to documents-
RefGestDem 2019/6076

Sent by ve_cnect.public_access_to_documents (CNECT)
<[email address]>. All responses have to be
sent to this email address.
Envoyé par ve_cnect.public_access_to_documents (CNECT)
<[email address]>. Toutes les réponses
doivent être effectuées à cette adresse électronique.

Dear Mr Vranken,

We refer to your email, dated 25 October 2019 in which you make a request
for access to documents, registered on the same day under the above
mentioned reference number.

Unfortunately, we are not able to send the reply to your application
within the given time limit, which expires today.

You will receive the answer to your application as soon as possible.

We apologize for this delay and for any inconvenience this may cause. 

Yours faithfully, 

DG CONNECT Access to Documents Team

[6]cid:image001.png@01D3AF19.959C0670

European Commission

DG Connect – ACCESS TO DOCUMENTS

BU25 – Avenue de Beaulieu 25

B-1160 Brussels/Belgium

References

Visible links
1. file:///tmp/cid:filelist.xml@01D5B1DE.B3B0EB70
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/documen...

Advance copy by e-mail and registered mail with acknowledgement of receipt
 
Dear Mr Vranken,
 
Please find attached document Ares(2020)105345 regarding "Your application
for access to documents- Ref GestDem 2019/6076" sent by Mr Roberto Viola,
General Director of DG CONNECT on 08/01/2020.     
 
Best regards,  
 
European Commission
DG CONNECT — ACCESS TO DOCUMENTS
Avenue de Beaulieu, 25
B-1160 Brussels/Belgium