Non-papers

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Dear Secretariat General,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

A list of the titles of non-papers generated by the Commission over the last twelve month period for which figures are available.

My address is;

313, Norman Shaw North,
House of Commons,
Westminster SW1A 0AA

Yours faithfully,

Lee Rotherham

Generalsekretariat der Europäischen Kommission

4 Attachments

Dear Mr Rotherham,

 

We contact you in reference to three e-mails you sent to us on 22 April
2016 (17:07), 22 April 2016 (17:12) and 27 April 2016 (20:45),
respectively. In these e-mails you request access to documents, based on
Regulation (EC) No 1049/2001 regarding public access to European
Parliament, Council and Commission documents. You ask for:

 

-        documents which contain [t]he number of documents held by the
Commission on secure systems that have been supplied by the United Kingdom
Government, broken down by (i) security classification (ii) holding DG if
that information is readily determinable;

 

-        A list of third parties that have access to classified documents
held on the European Commission's secure systems, for example
universities, NGOs, and non-EU institutions, indicating the maximum level
of access in each instance. An approximate number of documents, by level
of classification, currently held on the system;

 

-        A list of the titles of non-papers generated by the Commission
over the last twelve month period for which figures are available.

 

These  (broad) descriptions do, unfortunately, not enable us to identify
concrete documents which would correspond to your request. We therefore
invite you, pursuant to Article 6(2) of Regulation 1049/2001, to provide
us with more detailed information on the documents which you seek to
obtain, such as references, dates (or a shorter period) at which the
documents would have been produced, persons or bodies who drafted the
documents, a specification of secure systems and non-papers, etc.

 

Once we have received your specifications, and have been able to attribute
your requests to the corresponding lead DG/service, your applications will
be registered and the time limit for handling your applications will start
running.

 

Kind regards,

 

ACCESS TO DOCUMENTS TEAM
European Commission
Secretariat General

Unit B4 - Transparency

 

 

 

 

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Generalsekretariat der Europäischen Kommission

1 Attachment

Dear Mr Rotherham,

 

Thank you for your e-mail dated 29/04/2016.  We hereby acknowledge receipt
of your applications for access to documents, which was registered on
29/04/2016 under reference number GestDem  2016/2345 and 2016/2347 .

 

Please note that your 2 requests regarding :

 

-        documents which contain [t]he number of documents held by the
 Commission on secure systems that have been supplied by the United
Kingdom  Government, broken down by (i) security   

         classification (ii) holding DG if  that information is readily
determinable;

 

-       A list of third parties that have access to classified documents
 held on the European Commission's secure systems, for example
 universities, NGOs, and non-EU institutions, indicating the  

        maximum level  of access in each instance. An approximate number
of documents, by level  of classification, currently held on the system;

 

ð  Have been registered under GESTDEM 2016/2345

 

The request regarding “A list of the titles of non-papers generated by the
Commission over the last twelve month period for which figures are
available”.

ð  Has been registered under GESTDEM 2016/2347

 

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
26/05/2016. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private website which has no link with any institution of
the European Union. Therefore the European Commission cannot be held
accountable for any technical issues or problems linked to the use of this
system.

 

Yours faithfully,

 

ACCESS TO DOCUMENTS TEAM
[1]cid:image001.gif@01D1A22F.E61E19B0
European Commission
Secretariat General

Unit B4 - Transparency

 

 

-----Original Message-----
From: Lee Rotherham [mailto:[email address]]
Sent: Friday, April 29, 2016 1:50 PM
To: SG ACCES DOCUMENTS
Subject: RE: Freedom of Information request - Third party access to
Information Security Management System

 

Dear Secretariat General,

 

Thank you for your response. There are three FOI elements, to which I
respond in turn;

 

Freedom of Information request Information Security Management System

- It is standard security procedure to maintain a register of classified
files held. Individual files indicate the originator and some IT systems
collectively do. Unless the number of files held is large, this
information should be determinable by the IT owners. If by contrast there
is a large number of files, then I am content for the number of files
classified as SECRET or TOP SECRET to be supplied thus limiting the number
covered. I do not require information on the names of the files, but their
thematic nature in the broadest sense (eg Budget).

 

Attachment Freedom of Information request Third party access to
Information Security Management System

- Certain official documents have previously been identified as releasable
to third parties, typically academics, including (from memory) an Israeli
university. I would be content to receive (i) an update on what the
current rules are on the release of documents and the maximum security
classification that this entails, and (ii) the REL lists that classified
EU documents may be released to (eg EU SECRET REL NATO)

 

Attachment Freedom of Information request Non papers

- Is there a centrally collated list of Non Papers generated within the
Commission; is it held within each DG; or is there no ability to track
these significant documents?

 

Yours faithfully,

 

Lee Rotherham

 

-----Original Message-----

 

Dear Mr Rotherham,

 

 

 

We contact you in reference to three e-mails you sent to us on 22 April

2016 (17:07), 22 April 2016 (17:12) and 27 April 2016 (20:45),

respectively. In these e-mails you request access to documents, based on

Regulation (EC) No 1049/2001 regarding public access to European

Parliament, Council and Commission documents. You ask for:

 

 

 

-        documents which contain [t]he number of documents held by the

Commission on secure systems that have been supplied by the United Kingdom

Government, broken down by (i) security classification (ii) holding DG if

that information is readily determinable;

 

 

 

-        A list of third parties that have access to classified documents

held on the European Commission's secure systems, for example

universities, NGOs, and non-EU institutions, indicating the maximum level

of access in each instance. An approximate number of documents, by level

of classification, currently held on the system;

 

 

 

-        A list of the titles of non-papers generated by the Commission

over the last twelve month period for which figures are available.

 

 

 

These  (broad) descriptions do, unfortunately, not enable us to identify

concrete documents which would correspond to your request. We therefore

invite you, pursuant to Article 6(2) of Regulation 1049/2001, to provide

us with more detailed information on the documents which you seek to

obtain, such as references, dates (or a shorter period) at which the

documents would have been produced, persons or bodies who drafted the

documents, a specification of secure systems and non-papers, etc.

 

 

 

Once we have received your specifications, and have been able to attribute

your requests to the corresponding lead DG/service, your applications will

be registered and the time limit for handling your applications will start

running.

 

 

 

Kind regards,

 

 

 

ACCESS TO DOCUMENTS TEAM

European Commission

Secretariat General

 

Unit B4 - Transparency

 

 

 

 

 

 

 

 

 

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Please use this email address for all replies to this request:

[2][email address]

 

This message and all replies from Secretariat General will be published on
the AsktheEU.org website. For more information see our dedicated page for
EU public officials at [3]http://www.asktheeu.org/en/help/officers

 

 

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