René,
 
thanks for this. I have read the text again and have three small stylistic changes (see t-c in the text).
 
With regard to the adoption procedure, we have a small change as well: instead of going via QABD, we will adopt the guidelines via a normal written procedure.
 
I will send the text to Olivier Dandoy in the President's cabinet to get their approval already before up-loading the final documents in e-greffe.
 
Now that substance and procedure are stable, we should carefully think of communication:
 
Gisela will organise a short meeting with Juraj and you (IDOC/01) to finalise the approach.
Since I will be on leave next week, we should look for a date the week after.
 
Best regards,
Christian

__________________________________________________

Christian Linder
Member of Cabinet Vice-President
Šefčovič
Commissioner for Inter-Institutional Relations and Administration
European Commission
BERL 11/30
B - 1049 Brussels
Tel.: +32-2-2986917
Fax: *32-2-2988088
Internet: http://ec.europa.eu/commission_2010-2014/sefcovic/index_en.htm



From: SLOOTJES Rene (HR)
Sent: Friday, October 26, 2012 4:08 PM
To: FEUGIER Jean-Luc (HR); LINDER Christian (CAB-SEFCOVIC)
Cc: LEVASSEUR Christian (HR); LEVEQUE Martine (HR); SCHIEBLE Christoph (HR); GEMBERG-WIESIKE Alexander (HR); WILLIAMS Karen (HR)
Subject: Whistleblowing
Importance: High

Christian, Jean-Luc,

I refer to the timetable below. This morning I presented the guidelines to the Central Staff Committee, which had no specific comments on the text.

We have now arrived at this step: -    Fin octobre : dernière relecture du texte par le Cabinet et la DG HR – Accord final Cabinet requis

The 'clean final draft' (tiny imperfections taken out) is enclosed. Could you have one final look at the text and give your feedback? Note that next week is a short one…

Thanks and best regards,

René

From: FEUGIER Jean-Luc (HR)
Sent: Tuesday, October 09, 2012 12:25 PM
To: WILLIAMS Karen (HR); SLOOTJES Rene (HR)
Cc: LINDER Christian (CAB-SEFCOVIC); LEVASSEUR Christian (HR); LEVEQUE Martine (HR); SCHIEBLE Christoph (HR); GEMBERG-WIESIKE Alexander (HR)
Subject: FW: Whistleblowing

Karen, René,

Comme suite à notre discussion de ce jour et en accord avec Christian, vous trouverez ci-dessous le calendrier prévisionnel d'adoption des LD "Whistleblowing" :

-          Début/mi-octobre: envoi du projet de texte pour info aux services de la DG HR consultés à l'époque lors de l'élaboration du texte (D1, D2, B1 et B5 ?)

-          Début/mi-octobre : présentation du projet de LD au CCP (demander à la D4 une date pour la réunion) ;

-          Fin octobre : dernière relecture du texte par le Cabinet et la DG HR – Accord final Cabinet requis

-          Début novembre : transmission du projet de QABD et des LD à la A1  

-          Début novembre : finalisation des traductions + insertion des documents dans e-greffe

-          Fin octobre/début novembre : transmission des projets de réponse à TI et EPC au Cabinet avant  envoi définitif

-          5/11 : réunion préparatoire "Senior management meeting"  entre IS et la A1 sur l'ordre du jour des points QABD

-          7/11 : senior management meeting - SMM"  entre IS et JN (réunion de validation des points QABD devant être adoptés le 14/11)

-          12/11 : réunion hebdomadaire des chefs de cabinet

-          14/11 : adoption par le Collège des points QABD

Je reste à votre disposition,

Jluc

From: FEUGIER Jean-Luc (HR)
Sent: Monday, October 01, 2012 4:56 PM
To: LINDER Christian (CAB-SEFCOVIC)
Cc: WILLIAMS Karen (HR); SLOOTJES Rene (HR); LEVASSEUR Christian (HR); SCHIEBLE Christoph (HR)
Subject: FW: Whistleblowing

Bonjour Christian,

Je reviens vers toi concernant les lignes directrices "whistleblowing".

IDOC a amendé le texte pour tenir compte de tes remarques et afin d'arrêter la version définitive nous souhaiterions avoir ton accord sur le texte ci-joint.

Une fois obtenu ton feu vert, IDOC présentera ce projet de LD au CCP (comme pour les LD "cadeaux", pas de concertation mais une simple information au CCP).

S'agissant du calendrier d'adoption, nous avions évoqué la mi-novembre (hebdo le 12/11 et adoption par QABD le 14/11).

Après ou juste un peu avant l'adoption des LD (à toi de voir), on répondra à TI et EPC. IDOC prépare les projets de réponse (l'un à ta signature, l'autre à celui de Karen), ils te seront envoyés pour validation en temps utiles.  

Enfin, pour la communication interne et externe, on en était resté à quelque chose de très profil bas, le plus simple est donc d'en rediscuter dans les jours à venir.

Nous restons à ta disposition,

Jean-luc

_________________________

From: SLOOTJES Rene (HR)
Sent: Wednesday, September 12, 2012 12:29 PM
To: LINDER Christ
ian (CAB-SEFCOVIC)
Cc: FEUGIER Jean-Luc (HR); WILLIAMS Karen (HR); SCHIEBLE Christoph (HR)
Subject: RE: Whistleblowing

Christian,

Thanks for your comments which we all took on board, notably

•           Deletion of reference to the reporting of “old” information

•           Reference to the fact that the OLAF fraud notification system can initially be used anonymously (footnote 13)

Attached is a clean version of the text. Once we have your and Jean-Luc's ok on it, we will get the ball rolling.

We will prepare feedback to both organisations once the guidelines are adopted.

René

From: LINDER Christian (CAB-SEFCOVIC)
Sent: Monday, August 13, 2012 4:54 PM
To: SLOOTJES Rene (HR)
Cc: FEUGIER Jean-Luc (HR); WILLIAMS Karen (HR); SCHIEBLE Christoph (HR)
Subject: RE: Whistleblowing

René,

here are my comments in t-c.

I guess we should give both organisations feedback once the guidelines are adopted as to what and why we took their suggestions into account or not.

C.


From: SLOOTJES Rene (HR)
Sent: Wednesday, May 30, 2012 5:51 PM
To: LINDER Christian (CAB-SEFCOVIC)
Cc: FEUGIER Jean-Luc (HR); WILLIAMS Karen (HR); SCHIEBLE Christoph (HR)
Subject: Whistleblowing
Importance: High

Christian,

Yesterday we received the comments from Public Concern at Work and we have analysed the comments of both Transparency International and PCaW (see enclosed read-out tables).

We have taken on board a limited number of comments – most of their comments were due to a lack of knowledge of our rules (SR articles, duty of loyalty and discretion etc). Enclosed (first document) the guidelines after insertion of the (in our view) acceptable comments. Some other comments can be addressed in FAQ's that we are preparing separately.

Please let us know if you agree. We think an adoption of these guidelines on 27 June could be envisaged – this to avoid the 'summer rush' and to be able to communicate in July (we need to report to the EP on our awareness-raising actions in September). But this means we need to act relatively quickly.

Kind regards, and happy to discuss,

René