Ref. Ares(2015)322404 - 27/01/2015
JOINT RESEARCH CENTRE
JRC Documents & Records Management Policy
1. Overall objectives
The Commission must be able, at any time, to provide information on matters for which it is accountable.
To this end, the Commission established e-Domec (Electronic archiving and Document Management in
the European Commission) to which JRC complies.
The aim of the JRC Documents and Records Management Policy is to ensure a consistent approach
across the JRC on the management of documents and records in accordance with the e-Domec
regulatory framework and fulfilling the applicable Internal Control Standards.
All staff receives or produces documents and records in the course of his/her work. Therefore e-Domec is
relevant to everyone.
All official documents and records are registered, filed, preserved, and where applicable sent to Historical
Born-digital documents are signed by means of an electronic signature wherever possible. Electronic
workflows allow efficient and transparent preparation, approval, and distribution of documents.
The JRC Documents and Records Management Policy relies on the strategy building on the three
Documents and Files Lifecycle: covers current, intermediate, and historical records.
Governance: defines roles and responsibilities of stakeholders.
Training & Communication Plan: ensures access to information and training to all staff.
The implementation of the present policy is further elaborated in JRC Documents and Records
Management strategy, procedures, work instructions, and guidelines.
The documents repository used is HAN (Hermes/Ares/NomCom) which is provided by the Commission.
JRC Corporate Information Systems dealing with document management are integrated with HAN
(Electronically signed and dated in Ares)
Type of document:
Ares registration number
M4.1. Internal and external control
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