This is an HTML version of an attachment to the Freedom of Information request 'Documents relating to funds allocated to the Greek Ministry of Defence'.


















 
 
EUROPEAN 
  COMMISSION 
Brussels, 10.3.2016  
C(2016) 1568 final 
ANNEX 1 
  
ANNEX 
 
to the  
Commission Implementing Decision 
amending Implementing Decision C(2015)9534 concerning the adoption of the work 
programme for 2016 and the financing for emergency assistance within the framework 
of the Asylum, Migration and Integration Fund 
 
EN    EN 

 
ANNEX 
 
Annual Work Programme for 2016 and the financing for the emergency assistance 
within the framework of the Asylum, Migration and Integration Fund. 

On the basis of the objective of strengthening and developing the Common European Asylum 
System and enhancing solidarity and responsibility sharing between Member States covered 
by this budget line, this work programme contains the actions to provide emergency 
assistance. 
All Member States, with the exception of Denmark, are participating in the "Asylum, 
Migration and Integration Fund": hence entities established in the participating Member 
States can take part as beneficiaries in the actions that are supported under this financial 
instrument. Entities established in Denmark can only participate on a no-cost basis. 
All activities implemented under this work programme shall respect and shall be implemented 
in line with the rights and principles enshrined in the Charter of Fundamental Rights of the 
European Union, and shall promote gender equality, applying a full gender mainstreaming 
perspective, and the rights of the child. 
Consistency, complementarity and synergies with other Union instruments shall be ensured.  
As foreseen in article 3(4) (5) of Regulation (EU) n° 514/20141 (Horizontal Regulation), 
actions in and in relation to third countries under this work programme will be carried out in 
synergy and in coherence with other actions outside the Union supported through Union 
funds, in particular external assistance instruments. The identification and implementation of 
such actions is fully coordinated with EEAS and relevant Commission's external relations 
services, including DG ECHO as far as humanitarian assistance is concerned.  
As foreseen in article 21(1) of Regulation (EU) n° 516/20142, the implementation of 
emergency assistance in third countries is consistent with, and, where relevant, 
complementary to the Union humanitarian policy and respects the humanitarian principles as 
set out in the European Consensus on Humanitarian Aid. 
Gender-age markers should be used in EU-funded actions, to assess whether the needs and 
vulnerabilities of males and females of all ages have been identified and addressed3. All 
foreseen monitoring and evaluation activities will be done on the basis of data and indicators 
disaggregated by sex and age whenever activities are linked to individuals and will take into 
                                                           
1  
Regulation (EU) No 514/2014 of the European Parliament and of the Council of 16 April 2014 laying 
down general provisions on the Asylum, Migration and Integration Fund and on the instrument for 
financial support for police cooperation, preventing and combating crime, and crisis management (OJ L 
150, 20.5.2014, p. 112). 
2  
Regulation (EU) No 516/2014 of the European Parliament and of the Council of 16 April 2014 
establishing the Asylum, Migration and Integration Fund, amending Council Decision 2008/381/EC and 
repealing Decisions No 573/2007/EC and No 575/2007/EC of the European Parliament and of the 
Council and Council Decision 2007/435/EC (OJ L 150, 20.5.2014, p. 168). 
3  
http://ec.europa.eu/echo/files/policies/sectoral/gender_age_marker_toolkit.pdf 

 

 
account also gender and age sensitive indicators. Child protection principles will inform all 
activities relating to children and UNHCR and activities will be carried out in accordance 
with child safeguarding policies.  
LEGAL BASIS 
Articles 6, 7 and 8 of Regulation (EU) No 514/2014; point (k) of Article 2 and Article 21 of 
Regulation (EU) No 516/2014 
 
Budget line 
Amount for AWP 2016 
Budget line 18 03 01 01 – Strengthening and 
EUR 326 500 000 
developing the Common European Asylum System 
and enhancing solidarity and responsibility sharing 
between the Member States  
 
 

Implementation modalities 
Total Amount 
% of the 2016  
appropriations 
for AWP 

Direct management to be 
Grants – Direct award 
EUR 251 500 000  
77%
implemented by DG 
HOME 
Delegation Agreement 
EUR 75 000 000 
23%
Indirect management 
with UNHCR 
TOTAL 
 
EUR 326 500 000 
100%
 
1.1. 
Introduction 
On the basis of the objectives given in the Article 21 of Regulation (EU) No 516/2014 this 
work programme contains the actions to be financed and the budget breakdown for year 2016 
as follows: 
- for grants implemented under direct management (1.2):  
- for actions implemented under indirect management modes (1.3): 
 
1.2. 
Grants 
1.2.1. 
Direct award of action grants to provide emergency assistance 
Legal Basis 
Articles 6, 7 and 8 of Regulation (EU) No 514/2014; point (k) of Article 2 and Article 21 of 
Regulation (EU) No 516/2014 

 

 
Description and objective of the assistance to be provided 
−  Enhance solidarity by ensuring consistency and complementarity with EU 
humanitarian assistance, by providing additional support to address emergency 
situations of heavy migratory pressure in Member States or third countries, or in the 
event of mass influx of displaced persons, pursuant to Council Directive 
2001/55/EC4, through Emergency Assistance; 
−  Support ad hoc humanitarian admission programmes aimed at allowing temporary 
stay on the territory of a Member State in the event of an urgent humanitarian crisis 
in third countries, and also provide support in specific situations covered by Article 
33 of the Dublin Regulation (EU) No 604/20135. 
The emergency assistance shall be provided for as long as the emergency situation prevails, 
in principle with a maximum duration of 12 months. 
The emergency assistance will be provided in the form of action grants awarded directly 
without a call for proposals, following a request for funding submitted to the Commission, in 
accordance with the provisions of Article 128 of Regulation (EU, Euratom) No 966/20126 
(the Financial Regulation) and Article 190(1)(b) of Delegated Regulation (EU) No 
1268/20127 (the Rules of Application). 
Essential eligibility, selection and award criteria 
Eligibility criteria 
  Applications for emergency assistance can be submitted only by Member States, 
International Organisations or Union agencies. Other entities can be involved in the 
implementation of the action as co-applicants. 
Selection criteria 
In accordance with Article 132 of the Financial Regulation and Article 202 of the Rules of 
Application, proposals for action shall be evaluated on the basis of the following selection 
criteria: 
  Financial capacity - Applicants and co-applicants must have stable and sufficient 
sources of funding to maintain their activity throughout the period during which the 
activity is being carried out and to participate in its funding. 
  Operational capacity - Applicants and co-applicants must have the professional 
resources, competences and qualifications required to complete the proposed action. 
                                                           
4  
Council Directive 2001/55/EC of 20 July 2001 on minimum standards for giving temporary protection 
in the event of a mass influx of displaced persons and on measures promoting a balance of efforts 
between Member States in receiving such persons and bearing the consequences thereof (OJ L 212, 
7.8.2001, p. 12). 
5  
Regulation (EU) No 604/2013 of the European Parliament and of the Council of 26 June 2013 
establishing the criteria and mechanisms for determining the Member State responsible for examining 
an application for international protection lodged in one of the Member States by a third-country 
national or a stateless person (OJ L 180, 29.6.2013, p. 31). 
6  
Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 
2012 on the financial rules applicable to the general budget of the Union and repealing Council 
Regulation (EC, Euratom) No 1605/2002 (OJ L 150, 20.5.2014, p. 112). 
7  
Commission Delegated Regulation (EU, Euratom) No 1268/2012 of 29 October 2012 on the rules of 
application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council 
on the financial rules applicable to the general budget of the Union (OJ L 362, 31.12.2012, p. 1.)  

 

 
  The verification of the financial and operational capacity shall not apply to public 
bodies and international organisations. 
Award criteria 
In accordance with Article 132 of the Financial Regulation and Article 203 of the Rules of 
Application, proposals for an action shall be evaluated on the basis of relevance of the 
proposal with regards to the objectives and the expected impact of the proposed activities on 
addressing the emergency situation in the countries concerned. 
 
Rate of co-financing and other information 
Maximum possible rate of co-financing of the eligible costs 
Up to 100% of the total eligible costs 
Other information 
The grant shall be covered by a written agreement. 
The indicative maximum duration of the assistance will be 12 months 
Emergency assistance may support expenditure which was incurred prior to the date of 
submission of the request for assistance, if this is necessary for the successful 
implementation of the action and it is demonstrated that the emergency situation prevailed 
earlier than the submission of the request. 
The indicative time table for grants to be awarded: Q1–Q4. 
 
 
Reference Date Amount 
HOME/2016/AMIF/AG/EMAS  At the initiative of Member 
EUR 251 500 000  
States, International Organi-
sations or Union Agencies 
 
 
1.3. 
Actions implemented in indirect management  
 
1.3.1. 
 
Support to UNHCR for the creation of 20,000 reception places for the 
implementation of the hotspot/relocation scheme and for the increase of asylum 
reception capacity in Greece 

 
Legal basis 
Articles 6 and 7 of Regulation (EU) No 514/2014; point (k) of Article 2 and Article 21 of 
Regulation (EU) No 516/2014 

 

 
Amount 
EUR 75 000 000 
Implementing entity 
A Delegation Agreement with the United Nations High Commissioner for Refugees 
(UNHCR) will be signed in order to contribute to the development, in Greece, of the 
hotspot/relocation scheme as well as to the increase of asylum reception capacity through 
rental schemes, hotel vouchers and family host programmes. In order to implement these 
activities, UNHCR shall be entrusted with budget implementation tasks to finance through 
grants and procurement. Funding for the envisaged activities will come primarily from AMIF 
and be complemented by support through ISF-Borders and Visa for the hotspots related 
actions (single delegation agreement based on two funds). 
 
UNHCR was selected as the best placed body to implement the above activities due to their 
specific nature which requires a high degree of specialisation on migration and asylum issues. 
Through its mandate as received from the UN General Assembly in 1950, as well through the 
1951 Geneva Convention on the status of refugee that bestows a direct role on UNHCR in this 
regard, UNHCR has been able to acquire a unique expertise in international actions to protect 
refugees and resolve refugee problems worldwide. 
This was also recognised in the Leaders’ Statement following the Leaders' Meeting held on 25 
October 2015 on refugee flows along the Western Balkans Route, which welcomed Greece's 
intention to increase reception capacity to 30,000 places and committed to supporting Greece 
and UNHCR to provide rent subsidies and host family programmes for another 20,000 places. 
This was regarded as an important precondition to make the emergency relocation system 
work. 
 
 
Overall objective and purpose of the action 
UNHCR will engage itself in the implementation in Greece of the emergency 
hotspot/relocation scheme and the provision of additional asylum reception capacity through 
some key activities planned under different pillars and chapters of interventions.  
UNHCR is planning to work on two pillars, of which Pillar II falls under the Asylum 
Migration and Integration Fund: 
PILLAR II: Support to the emergency relocation schemes   
Pursuant to the two Council Decisions of 14 and 22 September 20158, a total of 66,400 
asylum seekers are to be relocated from Greece to the Member States of relocation until 
September 2017. The two relocation schemes have been adopted in application of Article 
78(3) of Treaty on the Functioning of the European Union as Greece (and Italy) were 
considered as being confronted by an emergency situation characterized by a sudden 
inflow of nationals of third countries (more than 750,000 so far in 2015). Almost 85% of 
the inflow is originating from the top-10 refugee producing countries according to 
UNHCR. 
                                                           
8  
OJ 2015 L 248, p. 80 of 24.9.2015;  OJ 2015 L 239,p.146 of 15.9.2015 

 

 
The relocation schemes will be implemented by the Greek Asylum Service under the 
overall supervision of the Alternate Minister of Interior (portfolio: migration policy). 
Significant and enhanced support to the Greek authorities for the successful 
implementation of the relocation scheme is considered by UNHCR a top priority in order 
to protect refugee rights in the Union through preserving credibility of the Common 
European Asylum System. For this reason, UNHCR has offered to assists in the provision 
of rented apartments, hotel vouchers and some host family programmes for at least 20,000 
reception places, which are considered an important precondition to make the emergency 
relocation system work. Under the Delegation Agreement, UNHCR will provide the 
following support: 
II.a. Support to the relocation process (information, referrals, equipment) 
a) Provision of information to new arrivals concerning the relocation scheme through the 
deployment of affiliate workforce team on the 5 hotspot locations (20 persons), facilitated 
by the provision of interpretation services, as well as information material available in 
different languages.  
b) Support the relocation procedures in close cooperation with the Asylum Service, the 
identification of asylum seekers to be relocated, as well as their referral, as appropriate. A 
team of 43 affiliate workforce will be deployed to the 5 hotspot locations, including 
Athens. 
II.b. Establishment of 20,000 reception places  
This activity will be implemented through rental, voucher and family hosting schemes and the 
envisaged capacity will be gradually reached on a needs basis. The target groups for the 
reception places are persons who have applied for International protection in Greece, 
irrespective of whether they qualify for relocation to another Member State. Persons who did 
not apply for International protection are not included in this scheme. Reception places will be 
in conformity with the standards and obligations foreseen in the legislation in force.  
Support to activities under pillar II will be provided under this Financing Decision, while 
support to activities under pillar I will be provided under the Financing Decision for 
emergency assistance under the Internal Security Fund Borders and Visa. 
The initial duration of the Delegation Agreement will be 12 months, starting 1st January 2016. 
However, taking into account the two-year duration of the emergency relocation schemes and 
depending on the needs, a continuation of the Agreement for another year might be included in 
the Financing Decision for emergency assistance under the Asylum, Migration and Integration 
Fund as well as the Internal Security Fund Borders and Visa for the year 2017.  
 

 

Document Outline