This is an HTML version of an attachment to the Freedom of Information request 'Estimating displacement rates of copyrighted content in the EU'.



Ref. Ares(2013)3699559 - 11/12/2013
From: 
Robert Haffner <[email address]> 
Sent: 
11 December 2013 12:46 
To: 
EC INTMARKET CONTRACTS 
Cc: 
 
Subject: 
RE: FW: Call for Tenders MARKT/2013/110/B - ECORYS-  
 
Dear 
 
  
Thank you very much for your email confirming the receipt of the requested documents. We fully agree 
with your suggestion to proceed with the process of signing the contract. I have spoken to our 
subcontractor Survey Sampling, they will provide a notarised solemn statement soon to make sure there is 
no unnecessary delay in signing the contract. 
  
Look forward to your response. 
  
Best regards, 
Robert   
 
 
ECORYS  
P.O. Box 4175, 3006 AD Rotterdam | Watermanweg 44, 3067 GG Rotterdam | The Netherlands 
 
Robert Haffner 
Partner 
Competition and Regulation 
  
T + 31 10 453 86 26  
M + 31 65 793 34 01  
E robert.haffn[email address]  
W www.ecorys.com / www.ecorys.nl 
 
 
>>> <[email address]> 10-12-2013 18:31 >>> 
Dear Mr Haffner, I am writing to inform you that I have received the documentary 
evidence (attached). However I noticed that  the subcontractor Survey Sampling Europe made just a self 
statement and provided a letter (copy) from a civil law notary . I also read that  the necessary documents 
have been requested by the competent authorities, but  it will take a few weeks before the original 
documents are received.  
In the circumstances and in consideration of the fact that Survey Sampling Europe is a subcontractor for 
this contract, and Ecorys remains liable vis à vis of the Commission for the performance of the contract, I 


am willing to suggest to my hierarchy the sending of the unsigned version of the contract with the 
understanding that your subcontractor will provide – before counter signature of the contract from the 
Commission- either: 
•         the requested documentation or 
•          a solemn statement made by Survey Sampling Europe before a judicial or administrative 
authority or notary in respect of the situations described under the exclusion criteria, as 
reading in Annex 3 of the call for tender MARKT/2013/110/B. 
Many thanks for your co-operation. 
  
Financial Officer - Internal Control Officer 
 
European Commission 
DG INTERNAL MARKET AND SERVICES 
Financial Resources and Internal Control 
 
 
 
 
 
Find us on the web: http://ec.europa.eu/internal_market 


------------------------------------------------------------------------  
The views expressed in this e-mail are my own and may not, 
under any circumstances, be interpreted as stating an official 
position of the European Commission. 
 
From: Robert Haffner [mailto:[email address]]  
Sent: Tuesday, December 10, 2013 12:25 PM 
To: EC INTMARKET CONTRACTS 
Cc: 
 
Subject: RE: FW: Call for Tenders MARKT/2013/110/B - ECORYS-  
 
Dear 
 
  
thanks very much for your e-mail. The documents were sent off yesterday by courier and should 
have reached your offices by 11 this morning.  
  
I look forward to your acknowledgement of the receipt of the documents. In case you need any 
further information, please do not hesitate to contact me. 
  
Best regards, 
Robert  
 
 
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ECORYS  
P.O. Box 4175, 3006 AD Rotterdam | Watermanweg 44, 3067 GG Rotterdam | The 
Netherlands 
 
Robert Haffner 
Partner 
Competition and Regulation 
  
T + 31 10 453 86 26  
M + 31 65 793 34 01  
E robert.haffn[email address]  
W www.ecorys.com / www.ecorys.nl 
 
 
>>> <[email address]> 10-12-2013 
12:06 >>> 
Dear Mr Haffner,  
May I just remind that today is the deadline for the provision of the 
documentary evidence to be provided before proceeding with the 
signature of the contract.  
I look forward to acknowledge the requested information and documentation, 


Yours Sincerely, 
  
Financial Officer - Internal Control Officer 
 
European Commission 
DG INTERNAL MARKET AND SERVICES 
Financial Resources and Internal Control 
 
 
 
 
 
Find us on the web: http://ec.europa.eu/internal_market 
------------------------------------------------------------------------  
The views expressed in this e-mail are my own and may not, 
under any circumstances, be interpreted as stating an official 
position of the European Commission. 
 
From: Robert Haffner [mailto:[email address]]  
Sent: Monday, December 02, 2013 4:29 PM 
To: EC INTMARKET CONTRACTS 


Cc:
 
Subject: RE: FW: Call for Tenders MARKT/2013/110/B - ECORYS-  
 
Dear 
 
  
thank you very much for your e-mail. I attach the document you requested and a cover 
letter explaining the changes in the Board. We will send the originals of these documents 
to you together with the other documents (including of our subcontractor) as soon as 
possible. 
  
Please let me know if you have any further questions. 
  
Best regards, 
Robert  
 
 
C:\Users\meleros\AppData\Local\Temp\1\BVMQXSBSYPDM.IMAGE_40
ECORYS  
P.O. Box 4175, 3006 AD Rotterdam | Watermanweg 44, 3067 GG Rotterdam | The 
Netherlands 
 
Robert Haffner 
Partner 
Competition and Regulation 
  
T + 31 10 453 86 26  
M + 31 65 793 34 01  
E robert.haffn[email address]  
W www.ecorys.com / www.ecorys.nl 
 
 
>>> <[email address]> 2-12-
2013 15:15 >>> 
Dear Mr Haffner, 
We are in the process of preparing the legal commitment 
which will be transmitted to you subject to the verification 
of the evidence requested below.  
I have learned this morning from one of your colleague who called me with regard to the 
exclusion criteria that the person who will be signing the contract is no longer Mr 
Taselaar. Could you please confirm us by email the name of the new appointed person 
(and his/her job position) who will be signing the contracts on behalf of Ecorys?  We shall 
prepare the contract accordingly. 
As agreed with your colleague, I expect to receive by post the official notification about 
this new appointment at Ecorys NV together with the documentary evidence of Annex 3 
of the tender specifications. 


Kind regards, 
  
Financial Officer - Internal Control Officer 
 
European Commission 
DG INTERNAL MARKET AND SERVICES 
Financial Resources and Internal Control 
 
 
 
 
 
Find us on the web: http://ec.europa.eu/internal_market 
------------------------------------------------------------------------  
The views expressed in this e-mail are my own and may not, 
under any circumstances, be interpreted as stating an official 
position of the European Commission. 
 
From: Robert Haffner [mailto:[email address]]  
Sent: Thursday, November 28, 2013 11:17 AM 
To: EC INTMARKET CONTRACTS 
Cc: 
 


Subject: RE: FW: Call for Tenders MARKT/2013/110/B - Evaluation result- 
ECORYS 
 
Dear 
 
  
thanks for your helpful e-mail, we will make sure to provide the required 
documents by December 10th. 
  
Best regards, 
Robert 
 
 
 
C:\Users\meleros\AppData\Local\Temp\1\DBEAZAXFLVZY.IMAGE_1
ECORYS  
P.O. Box 4175, 3006 AD Rotterdam | Watermanweg 44, 3067 GG 
Rotterdam | The Netherlands 
 
Robert Haffner 
Partner 
Competition and Regulation 
  
T + 31 10 453 86 26  
M + 31 65 793 34 01  
E robert.haffn[email address]  
W www.ecorys.com / www.ecorys.nl 
>>> <[email address]> 
28-11-2013 10:29 >>> 
Dear Mr Haffner,  
As indicated in the letter of the Authorising Officer 
we shall expect from you the documentary evidence 
demonstrating that the exclusion criteria referred to 
in the tender specifications (Annex 3). Thanks for providing this documentation 
by the deadline indicated on the letter.  
Kind regards, 


  
 
European Commission 
DG INTERNAL MARKET AND SERVICES 
Financial Resources and Internal Control 
 
 
 
 
 
 
Find us on the web: http://ec.europa.eu/internal_market 
------------------------------------------------------------------------  
The views expressed in this e-mail are my own and may not, 
under any circumstances, be interpreted as stating an official 
position of the European Commission. 
 
From: Robert Haffner [mailto:[email address]]  
Sent: Thursday, November 28, 2013 9:55 AM 
To: EC INTMARKET CONTRACTS 
Cc: 
 
Subject: Re: FW: Call for Tenders MARKT/2013/110/B - Evaluation 
result- ECORYS 


 
Dear 
 
please excuse the delayed reply - I am happy to confirm! 
Many thanks and we look forward to further information from your side. 
Best regards, 
Robert  
 
 
C:\Users\meleros\AppData\Local\Temp\1\AAQAYGGAOOSM.IMAGE_11
ECORYS  
P.O. Box 4175, 3006 AD Rotterdam | Watermanweg 44, 
3067 GG Rotterdam | The Netherlands 
 
Robert Haffner 
Partner 
Competition and Regulation 
  
T + 31 10 453 86 26  
M + 31 65 793 34 01  
E robert.haffn[email address]  
W www.ecorys.com / www.ecorys.nl 
 
 
>>> <EC-INTMARKET-
[email address]> 28-11-2013 
9:51 >>> 
Dear Mr Haffner,  
Could you please confirm receipt of this 
email transmitted to Mr Taselaar and 
yourself  yesterday?  
Kind regards,  
  
 
European Commission 
DG INTERNAL MARKET AND SERVICES 
Financial Resources and Internal Control 
 
 
 
 
 
Find us on the web: http://ec.europa.eu/internal_market 
------------------------------------------------------------------------  
The views expressed in this e-mail are my own and may not, 
under any circumstances, be interpreted as stating an official 
position of the European Commission. 
 
 
_____________________________________________ 
From: EC INTMARKET CONTRACTS  

Sent: Wednesday, November 27, 2013 3:02 PM 
To: 
 
Cc: EC INTMARKET CONTRACTS; [email address] 
Subject: Call for Tenders MARKT/2013/110/B - Evaluation result 
 
 
 
 
Please find attached a notification concerning the Call for Expression of 
Interest mentioned in the subject. 
 
 
 
Yours Sincerely, 
 
 
DG MARKT - Unit A2 

Document Outline