Ref. Ares(2018)680192 - 05/02/2018
Education, Audiovisual and Culture Executive Agency Human Resources, Administration and Communication
Head of Unit
Sent by email:
Ms Luisa Izuzquiza
By Askthe EU:
Your application for access to documents – Travel expenses of
Dear Ms Izuzquiza,
I refer to your e-mail of 16 January 2018 and your application for access to documents
related to "the travel expenses of EACEA Director for the period from 1 January 2016 to
31 December 2016 inclusive" in which you refer to Regulation (EC) No 1049/20011.
As for any other request to access documents, this request has been registered on
25/01/2018 under the reference number Ares(2018)440082 by the Agency according to
the Regulation (EC) No 1049/2001 and of Decision AE/2005/CD03/D-1 of the Steering
Committee of the Education, Audiovisual and Culture Executive Agency (hereinafter the
“Agency”) of 13 June 2005, related to the adoption of the rules of application of the
regulation (CE) No 1049/20012.
1 Regulation (EC) No 1049/2001 of the European Parliament and of the Council of 30 May 2001
regarding public access to European Parliament, Council and Commission documents (OJ L 145,
31.5.2001, p. 43, hereinafter “Regulation No 1049/2001”).
Education, Audiovisual and Culture Executive Agency
Avenue du Bourget 1 – 1049 Brussels - Belgium
Office: J-59 05/33 Telephone: direct line (32-2)29 65701.
In my capacity of Head of Unit in charge of Communication of the Agency responsible
for the treatment of the initial request to access documents, I have thoroughly examined
After carefully assessing your application, and in line with the provisions of Regulation
(EC) No.1049/2001 regarding public access to documents, the Agency has decided to
provide you with a report detailing all travel expenses of the Agency's Director for the
Please note that the management of missions in the Agency is automated and as such the
attached report, produced for this purpose, includes details related to amounts spent on
each trip carried out by the EACEA Director during the period from 1 January 2016 to 31
December 2016 inclusive, in particular it provides the following:
- Place of origin and destination, amounts spent on travel transportation (by air/taxi);
- Exact dates and duration of the trip;
- Amount spent on accommodation;
- Amount spent on subsistence;
- Other expenses (like public/local transport, registration fees or exchange rate).
We believe that this document contains all the essential information you have requested.
Head of Unit
Human Resources, Administration
and Communication Unit
Electronically signed on 02/02/2018 17:05 (UTC+01) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563