Ref. Ares(2018)4147635 - 07/08/2018
20 October 2016 14:40
FW: Update on the Milk Project
Sent: Monday, September 19, 2016 6:14 PM
Subject: Update on the Milk Project
As per your request, please see below for an update on the milk project.
Please let us know if you have any questions.
Update on Donation of Milk – 19 September 2016
As detailed in the update on 1 August 2016 (see below for ease of reference), WFP’s Procurement Unit in HQ has
concluded the tendering process which was fol owed by the signing of contracts with two suppliers located in
Portugal and Ireland respectively. All contractual requirements including the marking of the cartons have been
clarified and finalized.
Preliminary plans called for the first batch of milk to arrive at Lattakia Port in Syria in mid-August. However, due to
challenges faced with Syrian customs regulations, the first shipment is currently held up at the port of origin
(Portugal) and is expected to arrive in Syria by early October.
All issues related to testing were resolved. Standard lab tests will be undertaken of the commodity upon arrival at
Supply Chain and Implementation Timeline
The first and second batches will be received in Lattakia Port from October onwards. They are expected to clear
customs and lab requirements within ten days.
The new academic school year commenced during the week of 18 September, but due to the delays WFP will not be
able to commence the distribution in schools in Homs, Rural Damascus, Lattakia, Hama, Tartous, Damascus and
Aleppo as initially planned. However, as planned from the beginning, the bulk of distributions will take place
between December and March, therefore any negative impact of this delay is relatively minor as per the
The modality for implementation continues to remain the same as explained earlier i.e. deliveries will be done by
WFP, but the storage and daily distribution of the milk together with the fortified date bars will be the responsibility
of the schools. Since the weather is cooling across Syria, it wil be easier to dispatch the shipments of milk to al
targeted areas as planned.
Update on Donation of Milk – 1 August 2016
Status of carton design
Al designs have been approved, and everything is cleared from WFP for the two suppliers for both the tetra pack
containers and the carton boxes. Finalized on 19 July 2016.
Status of finalization of product specifications
Product specifications were finalized in the beginning of June, and the tenders were issued shortly thereafter based
on the agreed upon specifications.
Brief overview of tendering process and country of origin
The first tender was issued on 8 June covering the requirement for the months of September to November
2016. A total of nine companies from the approved vendor list were invited, and two companies were awarded
- Hoogwegt, Netherlands - Trader (producer is Lactogal based in Portugal),
- Glanbia, Ireland;
The second tender was finalized during the last week of July for the quantity covering the period December
2016 to January 2017. A total of ten companies were invited to tender, and the contracted was awarded to one
- Hoogwegt, Netherlands - Trader (producer is Lactogal based in Portugal)
Consequently, the countries of origin for the first tender wil be Portugal and Ireland and for the second tender
it wil be Portugal
The first batch is expected to be delivered to Syria in September in time for the school start in September.
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