Ref. Ares(2018)4147635 - 07/08/2018
14 February 2017 18:32
(EBOLA TASK FORCE);
RE: Update on milk contribution
Based on communication of 01.02.2017, after field and HQ discussions, DG ECHO acknowledges the difficulty of
implementation of the milk distribution due to administrative / logistics impediments, and therefore agrees on the
submission of the modification request (ref of contract under 2016/01021/RQ/01/02), with objective to allow
transfer of milk distribution to Fortified School Snacks Program (FSSP) to General Food distribution (GFD) under
The MR should include the following elements:
- Adding a new result on inclusion in GFD (on the model of R1) in order to single out the GFD modality and for
transparent and easier reporting.
- In the narrative or in annex, to limit the % or the quantity of milk distributed through GDF, explain/add
mitigation measures for the next months and negotiations outcomes.
- In the narrative/annexes/reporting please report on further investigation on other locations or activities or
alternative modalities for milk distribution (ex: XB).
- Include annexes/narrative which will:
o Reaffirm that the main of objectives of milk distribution is to target the pupils at school within the
frame of FSSP, in locations affected by forced displacement.
o Include elements to provide evidence that areas in which milk is distributed are areas of high
concentration of IDPs.
o Consider reallocation of milk within GFD upon specific criteria such as
Potential destruction of the product due to issues mentioned in WFP communication of the
Inability of distribution within the SFFP program due to administrative, legal or logistics
impediments as mentioned in WFP communication of the 01.02.2017
Any other cases that you might find relevant - Please detail
o Reaffirm the obligation of WFP to inform ECHO prior to decision of transfer, with supporting
rationale and documents
o Identify the risks and define technical justification (and accompanying measures such as information
stickers, awareness messages….) for inclusion of milk into the GFD.
o Ensure a regular reporting from WFP on the implementation of the action (monthly short report)
o Ensure review of the project implementation after three months.
Please do not hesitate to revert to me for any clarification.
B4 - Middle East – Humanitarian Operations
T. +32 (0)2 29
Sent: Thursday, February 09, 2017 4:49 PM
(EBOLA TASK FORCE)
Subject: RE: Update on milk contribution
As just discussed with you over the phone, WFP would like to prepare a MR of the milk contract to record
the changes in the modality of assistance through GFA for the one off assistance.
In addition, in light of the actual regulatory difficulties in the implementation of the action, as outline in the
report shared with you, and to avoid incurring in risks related to the (rather short) shelf life of the
commodities (and related reputational risks associated with possible damages), WFP would like to use the
MR to reserve the use of GFA as a modality of assistance of the action to distribute the milk as and when
required if deemed necessary during the school feeding implementation.
Thanks a lot for your kind views,
Sent: 01 February 2017 20:34
Subject: Update on milk contribution
Kindly find attached a comprehensive update on the milk contract which outlines the achievements
and challenges facing the action. Due to delays as well as local shelf life regulations, WFP had to
distribute a portion of the consignment through General Food Assistance, still maintaining the target
group of the action. However this change might require a modification request which we would like
to discuss with you.
I will call you tomorrow.
With best regards,
The information contained in this electronic message and any attachments is intended for specific
individuals or entities, and may be confidential, proprietary or privileged. If you are not the intended
recipient, please notify the sender immediately, delete this message and do not disclose, distribute or
copy it to any third party or otherwise use this message. The content of this message does not
necessarily reflect the official position of the World Food Programme. Electronic messages are not
secure or error free and may contain viruses or may be delayed, and the sender is not liable for any
of these occurrences. The sender reserves the right to monitor, record and retain electronic messages.