This is an HTML version of an attachment to the Freedom of Information request 'Autonomous vehicle meetings digital'.

Ref. Ares(2018)5445222 - 23/10/2018
Directorate-General for Communications Networks, Content and Technology 
Brussels, 23rd October 2018 
Mr Peter Teffer 
Rue Montoyer 18B 
1000 Brussels 
                                                                                     Advance copy via email:  
Subject: Your application for access to documents- Ref GestDem 2018/4613 
Dear Mr Teffer,  
We refer to your e-mail dated 29 August 2018 in which you make a request for access to 
documents,  registered  on  the  same  date  under  the  above  mentioned  reference  number. 
We  also  refer  to  our  holding  reply  dated  18  September  2018,  our  reference 
Ares(2018)4784454,  whereby  we  informed  you  that  the  time  limit  for  handling  your 
application was extended by 15 working days pursuant to Article 7(3) of Regulation (EC) 
No 1049/2001 on public access to documents (hereinafter 'Regulation 1049/2001'). 
You request access to the following: 
–  All documents related to the 20-1-2016 meeting between commissioner Günther 
Oettinger and the Boston Consulting Group GmbH, including but not limited to minutes, 
(hand-written) notes, audio recordings, verbatim reports, e-mails, and presentations 

– All documents related to the 19-10-2017 meeting between Alina-Stefania Ujupan and 
5G Automotive Association, including but not limited to minutes, (hand-written) notes, 
audio recordings, verbatim reports, e-mails, and presentations 

Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111 

– All documents related to the 8-12-2017 meeting between Alina-Stefania Ujupan and 
Mobivia, including but not limited to minutes, (hand-written) notes, audio recordings, 
verbatim reports, e-mails, and presentations 

– All documents related to the 24-1-2018 meeting between Maximilian Strotmann and 
Scania, including but not limited to minutes, (hand-written) notes, audio recordings, 
verbatim reports, e-mails, and presentations 

– All documents related to the 20-2-2018 meeting between Alina-Stefania Ujupan and 
Scania, including but not limited to minutes, (hand-written) notes, audio recordings, 
verbatim reports, e-mails, and presentations 

– All documents related to the 20-3-2018 meeting between Carl-Christian Buhr and 
Qualcomm, including but not limited to minutes, (hand-written) notes, audio recordings, 
verbatim reports, e-mails, and presentations 

Your application concerns the following documents:  
-  Meeting  between  Commissioner  Günther  Oettinger  and  the  Boston  Consulting 
Group GmbH (20-01-2016) 

1.  Email  dated  17/12/2015  concerning  the  meeting  request  -  Ares(2015)5968565 
(Document No 1) 
2. Revolution in the Driver’s Seat-The Road to Autonomous vehicles- BCG (Document 
No 2) 
3.  Revolution  versus  Regulation-The  Make-or-Break-Questions  about  autonomous 
vehicles-BCG (Document No 3) 
-  Meeting  between  Alina-Stefania  Ujupan  and  5G  Automotive  Association  (19-10-

4.  Mail  dated  2/10/2017  concerning  the  meeting  request  -  Ares(2017)4788484 
(Document No 4) 
5. 5GAA Presentation - Ares(2018)4604307  (Document No 5) 
6. BTO Meeting the 5GAA- Ares(2018)4604437 (Document No 6) 
7. 5GAA Position Paper- Ares(2018)4603926  (Document No 7) 
8. Handwritten notes of the meeting- Ares(2018)4604546 (Document No 8) 
-Meeting between Alina-Stefania Ujupan and Mobivia (08-12-2017) 
9. Mobivia Corporate Presentation 2017  - Ares(2018)4606137 (Document No 9) 
10. Mobivia  Position paper UE - Ares(2018)4606213 (Document No 10) 
11. BTO Meeting with Mobivia - Ares(2018)4606256 (Document No 11) 

Meeting between Maximilian Strotmann and Scania (24-1-2018) 
12.  Email  exchanges  concerning  meeting request  –  Ares(2018)4606782  (Document  No 
Meeting between Alina-Stefania Ujupan and Scania (20-2-2018) 
13.  Email  dated  20-12-2017  concerning  meeting  request  -  Ares(2018)4607232 
(Document No 13) 
14. CAB Gabriel meeting Scania Board- Ares(2018)4607322  (Document No 14)  
15. Handwritten notes - Ares(2018)4607461 (Document No 15) 
-Meeting between Carl-Christian Buhr and Qualcomm (20-3-2018) 
16.  Email  dated  01/02/2018  concerning  the  meeting  request  -  Ares(2018)672174 
(Document No 16) 
17. BTO Carl-Christian Buhr meeting with Qualcomm - Ares(2018)1623567 (Document 
No 17) 
Having  examined  all  the  documents  falling  within  the  scope  of  your  request  under  the 
provisions  of  Regulation  1049/2001  and  taking  into  account  the  consultation  of  third 
parties,  we  have  arrived  at  the  conclusion  that  full  disclosure  can  be  granted  for  four 
documents; three documents cannot be disclosed and partial access can be granted to all 
other documents.  
A. Full disclosure 
Following  an  examination  of  Documents  No  2,  3,  9  and  10,  we  have  arrived  at  the 
conclusion that full disclosure can be granted. 
Please note that Documents No 2 and 3 are publicly available via the following links:

Please  note  that  all  the  documents  that  can  be  fully  disclosed  were  received  by  the 
European  Commission  from  third  parties.  They  are  disclosed  for  information  only  and 
cannot be re-used without the agreement of the originator, who holds a copyright on it. 
Such documents do not reflect the position of the Commission and cannot be quoted as 
B. Partial access with only personal data redacted  
Parts of the Documents No 1, 7, 11, 12, 13 and 16 contain personal data, in particular 
names,  contact  details  and  functions  of  the  Commission  staff  or  external  staff  and 
handwritten signatures. 

Pursuant  to  Article  4(l)(b)  of  Regulation  1049/2001,  access  to  a  document  has  to  be 
refused if its disclosure would undermine the protection of privacy and the integrity of 
the individual, in particular in accordance with Union legislation regarding the protection 
of personal data. The applicable legislation in this field is Regulation (EC) No 45/2001 of 
the European Parliament and of the Council of 18 December 2000 on the protection of 
individuals with regard to the processing of personal data by the Community institutions 
and bodies and on the free movement of such data (hereinafter “Regulation 45/2001”)1. 
According  to  Article  8(b)  of  Regulation  45/2001,  personal  data  shall  be  transferred  to 
recipients only if they establish the necessity of having the data transferred to them and if 
there is no reason to assume that the legitimate rights of the persons concerned might be 
We consider that the necessity of disclosing the aforementioned personal data to you has 
not  been  established  and  that  it  cannot  be  assumed  that  such  disclosure  would  not 
prejudice the legitimate rights of the persons concerned. Therefore, we are disclosing a 
version of these documents in which the personal data have been redacted. 
As  to  the  handwritten  signatures,  which  are  biometric  data,  there  is  a  risk  that  their 
disclosure would prejudice the legitimate interests of the persons concerned as it would 
expose them to the risk of forgery and identity theft. 
Please  note  that  some  of  the  documents  which  are  being  partially  disclosed  under  this 
section  were  received  by  the  Commission  from  third  parties  (Documents  No 
1,7,12,13,16). They are disclosed for information only and cannot be re-used without the 
agreement of the originator, who holds a copyright on it. Such documents do not reflect 
the position of the Commission and cannot be quoted as such. 
With respect to document No 11, please note that it was drawn up for internal use under 
the  responsibility  of  the  relevant  officials  of  DG  CNECT  and  the  relevant  Cabinet.  It 
solely reflects the authors' interpretation of the interventions made and do not set out any 
official position of the third parties to which the documents refer.  
C. Partial access based on Article 4(2) and 4(3) of Regulation 1049/2001 
Following an examination of Documents No 4,6,14 and 17 and taking into account the 
feedback  received  from  the  third  party  in  relation  to  Documents  No  4  and  6,  we  have 
arrived the following conclusions: 
-Documents  No  4,  6,  and  17  can  be  partially  disclosed  on the  basis  of  the  commercial 
interests  exception  laid  down  under  Article  4(2),  first  indent  of  Regulation  1049/2001. 
Further explanation on this is included below in part (i). 
- Document No 14 is partially disclosed on the basis of the protection of the decision-
making  process  exception  laid  down  under  Article  4(3),  second  sub-paragraph  of 
Regulation 1049/2001. Further explanation is included below in part (ii). 
Certain  parts  of  these  documents  also  contain  names,  contact  details  and  functions  of 
Commission  staff  or  external  staff.  These  constitute  personal  data  that  have  been 
expunged for the reasons set out under Section 3B above. 
1 Official Journal L8 of 12.1.2001,p.1 See also Judgment of the Court of Justice of the EU of the 29 June 
2010 in case 28/08P, Commission/ The Bavarian Lager Co. LTD, ECR 2010 I-06055. 

Please note that Document No 4 was received by the Commission from a third party.  It 
is  disclosed  for  information  only  and  cannot  be  re-used  without  the  agreement  of  the 
originator, who holds a copyright on it. It does not reflect the position of the Commission 
and cannot be quoted as such. 
With respect to Documents No 6, 14 and 17, please note that these were drawn up for 
internal  use  under  the  responsibility  of  the  relevant  officials  of  DG  CNECT  and  the 
relevant Cabinet. They solely reflect the authors' interpretation of the interventions made 
and do not set out any official position of the third parties to which the documents refer.  
 (i) Partial access based on Article 4(2) first indent of Regulation 1049/2001 (Protection 
of commercial interests) 
Article  4(2)  first  indent  of  Regulation  1049/2001  provides  that  the  institutions shall 
refuse access to a document where disclosure would undermine the protection of 
commercial interests of a natural or legal person, including intellectual property...unless 
there is an overriding public interest in disclosure. 

Parts of the Documents No 4, 6, and 17 contain sensitive commercial information. 
Part of the Document No 4 is information allowing conclusions on the intent of 5GAA 
and thus its future actions. Disclosing the intended topic of the meeting would undermine 
the protection of 5GAA’s commercial interests. 
Parts of the Document No 6 contain points made by the third parties that participated in 
the  meeting  and  their  expressed  views.  These  views  allow  for  conclusions  on  the 
respective  third  party’s  opinion  on  the  subject  matter.  Such  information  alone  may  be 
used  to  predict  the  party’s  future  business  behaviour  and  thus  allow  competitors  to 
prepare  accordingly.  This  information  was  given  during  a  non-public  meeting  and  is 
confidential and commercially sensitive.  
Parts  of  No  17  contain  information  which  Qualcomm  shared  with  the  Commission 
services  relating  to  its  strategy  and  views  regarding  its  competitors  and  potential 
customers which could undermine its commercial interests, if publicly released. 
Based  on  the  foregoing  we  consider  that  there  is  a  real  and  non-hypothetical  risk  that 
public  access  to  the  above-mentioned  information  would  undermine  the  commercial 
interests of the parties concerned. 
 (ii) Partial access based on Article 4(3) second subparagraph of Regulation 1049/2001 
(Protection of the decision-making process) 
The second subparagraph of Article 4(3) of Regulation 1049/2001 provides that [a]ccess 
to a document, containing opinions for internal use as part of deliberations and 
preliminary consultations within the institution concerned shall be refused even after the 
decision has been taken if disclosure of the document would seriously undermine the 
institution’s decision-making process, unless there is an overriding public interest in 

Parts of document No 14 contain preliminary views and reflections of the Commission 
services  concerning  the  Electronic  Communications  Code  and  the  General  Data 
Protection Regulation (GDPR).  

Disclosure  of  this  part  of  the  document  could  cause  significant  damage  to  the 
Commission’s  functioning  and  internal  decision-making  process.  Disclosure  of 
preliminary  opinions  would  deter  Commission  staff  and  officials  from  putting  forward 
their views independently and without being unduly influenced by the prospect of wide 
disclosure exposing the Commission. The effective decision-making process within the 
Commission  would  thus  be  seriously  undermined  should  the  specific  part  of  the 
document be disclosed. 
D. Non- Disclosure 
We  regret  to  inform  you  that  access  to  Documents  No  5,  8,  15  cannot  be  granted  as 
disclosure  is  prevented  by  exceptions  to  the  right  of  access  laid  down  in  Article  4  of 
Regulation 1049/2001. 
Following an examination of the abovementioned documents and taking into account the 
opinion of the third party in relation to Document No 5, we regret to inform you that this 
document  cannot  be  disclosed  as  disclosure  would  undermine  the  protection  of 
commercial  interests  of  5GAA,  including  its  intellectual  property  (Article  4(2)  first 
indent of Regulation 1049/2001). The presentation is intellectual property of 5GAA since 
the  content  and  design  were  made  by  5GAA.  Moreover,  it  contains  commercially 
sensitive information relating to the 5GAA strategies and positions. 
With  regard  to  Commission  services’  own  documents  No  8  and  15,  their  disclosure 
would undermine the protection of privacy and integrity of the individual (Article 4(1) 
(b) of Regulation 1049/2001). These documents are handwritten notes and they constitute 
biometric  data.  Therefore,  there  is  a  risk  that  their  disclosure  would  prejudice  the 
legitimate  interests  of  the  persons  concerned,  as  it  would  expose  them  to  the  risk  of 
forgery  and  identity  theft.  Please  note,  however,  that  the  content  of  these  handwritten 
notes is reflected in Documents No 6 and 14 which are partially disclosed. 
We  have  considered  whether  partial  access  could  be  granted  to  these  documents. 
However,  partial  access  is  not  possible  considering  that  the  documents  concerned  are 
covered  in  their  entirety  by  the  abovementioned  exceptions  of  Article  4  of  Regulation 
The exceptions laid down in Articles 4(2) and 4(3) of Regulation 1049/2001 apply unless 
there  is  an  overriding  public  interest  in  disclosure  of  the  documents.  Such  an  interest 
must, firstly, be a public interest and, secondly, outweigh the harm caused by disclosure. 
We have examined whether there could be an overriding public interest in disclosure but 
we have not been able to identify such interest.  
In  accordance  with  Article  7(2)  of  Regulation  1049/2001,  you  are  entitled  to  make  a 
confirmatory application requesting the Commission to review this position. 

Such  a  confirmatory  application  should  be  addressed  within  15  working  days  upon 
receipt of this letter to the Secretary-General of the Commission at the following address: 
European Commission 
Transparency unit SG-B-4 
BERL 5/282 
1049 Bruxelles 
or by email to: xxxxxxxxxx@xx.xxxxxx.xx 
Yours sincerely, 
Roberto Viola 
Enclosures: (14) 

Electronically signed on 23/10/2018 15:14 (UTC+02) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563

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