Ref. Ares(2019)1689636 - 14/03/2019
EUROPEAN COMMISSION
DIRECTORATE-GENERAL FOR RESEARCH & INNOVATION
Directorate J - Common Support Centre
J.1 - Common Legal support service
Head of Unit
Brussels,
RS/JVC/MV
rtd.ddg1.j.1(2019)1747204
By registered letter with acknowledgment
of receipt
Peter Teffer
EUobserver
Rue Montoyer 18B
1000 Brussels
Belgium
Advance copy by e-mail:
xxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxx.xxx
Subject: Your application for access to documents GestDem Ref No 2019/0654
Dear Mr Teffer,
We refer to your letter dated 31 January 2019 in which you submitted, within the
framework of Regulation (EC) 1049/20011, an application for access to documents.
1. SCOPE OF YOUR REQUEST
You requested access to the following documents:
All documents - including but not limited to minutes, (hand-written) notes, audio
recordings, verbatim reports, operational conclusions, lines to take, e-mails, and
presentations - related to the 23 January 2019 meeting between commissioner Carlos
Moedas and Mr Eric Horvitz, Technical Fellow & Director, Microsoft Research Labs
- All documents - including but not limited to minutes, (hand-written) notes, audio
recordings, verbatim reports, operational conclusions, lines to take, e-mails, and
presentations - related to the 23 January 2019 meeting between commissioner Carlos
Moedas and Professor Klaus Schwab, Executive Chairman of World Economic Forum
1 Regulation (EC) No 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding
public access to European Parliament, Council and Commission documents (OJ L 145, 31.5.2001, p. 43).
Commission europĆ©enne/Europese Commissie, 1049 Bruxel es/Brussel, BELGIQUE/BELGIĆ - Tel. +32 22991111
Email: xxxxxxxxxxxxxxxxxxxx@xx.xxxxxx.xx
- All documents - including but not limited to minutes, (hand-written) notes, audio
recordings, verbatim reports, operational conclusions, lines to take, e-mails, and
presentations - related to the 24 January 2019 meeting between commissioner Carlos
Moedas and Mr Nick Clegg, Vice President of Global Affairs and Communications at
Facebook
- All documents - including but not limited to minutes, (hand-written) notes, audio
recordings, verbatim reports, operational conclusions, lines to take, e-mails, and
presentations - related to the 24 January 2019 meeting between commissioner Carlos
Moedas and Mr Richard Socher, Chief scientist at Salesforce
- All documents - including but not limited to minutes, (hand-written) notes, audio
recordings, verbatim reports, operational conclusions, lines to take, e-mails, and
presentations - related to the 24 January 2019 meeting between commissioner Carlos
Moedas and Ms Gillian Tans, Bo
- All documents - including but not limited to minutes, (hand-written) notes, audio
recordings, verbatim reports, operational conclusions, lines to take, e-mails, and
presentations - related to the 24 January 2019 meeting between commissioner Carlos
Moedas and Ms Kristalina Georgieva, Chief Executive Officer of the World Bank
- All documents - including but not limited to minutes, (hand-written) notes, audio
recordings, verbatim reports, operational conclusions, lines to take, e-mails, and
presentations - related to the 25 January 2019 meeting between commissioner Carlos
Moedas and Carlos Brito, CEO of Anheuser-Busch InBev SA/NV.
We have identified 17 documents falling under the scope of your request (hereinafter the
'requested documents'), namely:
- Background note related to a meeting between Commissioner Carlos Moedas and
representatives of Microsoft Research Labs on 23 January 2019
- Chain of correspondence with Microsoft Research Labs, ending on 19 January
2019
- Chain of correspondence with Microsoft Research Labs, ending on 22 January
2019
- Chain of correspondence with Microsoft Research Labs, ending on 23 January 2019
- Confirmation for the meeting with Microsoft Research Labs on 23 January 2019
- Chain of correspondence related to a meeting between Commissioner Carlos
Moedas and representatives of Facebook, ending on 22 January 2019
- Chain of correspondence with Facebook, ending on 24 January 2019
- Background note related to a meeting between Commissioner Carlos Moedas and
representatives of Salesforce on 24 January 2019
- Chain of correspondence with Salesforce, ending on 9 January 2019
- Chain of correspondence with Salesforce, ending on 17 January 2019
- Chain of correspondence with Salesforce, ending on 17 January 2019
- Chain of correspondence with Salesforce, ending on 18 January 2019
2
-
Background note related to a meeting between Commissioner Carlos Moedas and
representatives of Booking.com on 24 January 2019
- Chain of correspondence with Booking.com, ending on 11 January 2019
- Chain of correspondence with Booking.com, ending on 18 January 2019
- Background note related to a meeting between Commissioner Carlos Moedas and
representatives of Anheuser-Busch InBev SA/NV on 25 January 2019
- Chain of correspondence with Anheuser-Busch InBev SA/NV, ending on 16
January 2019
There are no documents for the meetings between Commissioner Carlos Moedas and
representatives of the World Economic Forum and of the World Bank since these were
courtesy meetings arranged in situ.
2. EXAMINATION UNDER REGULATION (EC) NO 1049/2001
We are pleased to inform you that partial access can be granted to the requested
documents. We have only expunged information which disclosure is prevented by Article
4(1)(b) of Regulation (EC) No 1049/2001, namely the protection of privacy and the
integrity of the individual, in particular in accordance with European Union legislation
regarding the protection of personal data2.
Protection of privacy and the integrity of the individual
The requested documents contains personal data such as names, surnames, functions,
telephone numbers, electronic and professional addresses, pictures, biographies, etc. This
information clearly constitutes personal data in the meaning of Article 3(1) of Regulation
2018/1725.
Pursuant to Article 9(1)(b) of Regulation 2018/1725, personal data shall only be
transmitted to recipients established in the Union other than Union institutions and bodies
if
specific purpose in the public interest and the controller, where there is any reason to
is proportionate to transmit the personal data for that specific purpose after having
.
According to Article 9(1)(b) of Regulation 2018/1725, the European Commission has to
examine the further conditions for a lawful processing of personal data only if the first
condition is fulfilled, namely if the recipient has established that it is necessary to have
the data transmitted for a specific purpose in the public interest. In your request, you do
not put forward any arguments to establish the necessity to have the data transmitted for a
specific purpose in the public interest.
2 Regulation (EC) No 2018/1725 of the European Parliament and of the Council of 23 October 2018 on
the protection of natural persons with regard to the processing of personal data by the Union
institutions, bodies, offices and agencies and on the free movement of such data, and repealing
Regulation (EC) No 4
3
Therefore, personal data have been withheld from the requested document, except the
name of individuals forming part of senior management staff of the Commission.
Disclaimer
Some of the documents requested were drawn up for internal use under the responsibility
of the relevant service of the Commission. They do not set out any official position of the
third parties to which the documents refer, which were not consulted on their content.
These documents do not reflect the position of the Commission and cannot be quoted as
such.
3. MEANS OF REDRESS
In accordance with Article 7(2) of Regulation (EC) 1049/2001, you are entitled to make a
confirmatory application requesting the Commission to review this position. Such a
confirmatory application should be addressed within 15 working days upon receipt of
this letter to the Secretary-General of the Commission at the following address:
European Commission
Secretary-General
Transparency unit SG-B-4
BERL 5/282
B-1049 Brussels
or by email to: xxxxxxxxxx@xx.xxxxxx.xx
Yours faithfully,
Reinhard Schulte
4