This is an HTML version of an attachment to the Freedom of Information request 'Irish Aid Election Observation Roster'.




 
Ref. Ares(2018)6060458 - 27/11/2018
Ref. Ares(2019)4304306 - 05/07/2019
EUROPEAN COMMISSION 
Service for Foreign Policy Instruments 
 
EU Foreign Policy Regulatory Instruments & Election Observation (FPI5) 
  Head of Unit 
Brussels, 26/11/2018 
NOTE TO MEMBER STATES  
CALL FOR CANDIDATURES FOR LONG-TERM OBSERVERS AND SHORT TERM OBSERVERS  
FOR AN ELECTION OBSERVATION MISSION (EU EOM) TO SENEGAL 
 
The European Commission wishes to initiate the selection procedure for Long Term Observers 
and Short Term Observers for the EOM to observe the upcoming presidential elections in 
Senegal, scheduled to take place on 24th February 2019 (with a possible second round on 24th  
March 2019 at the latest).  
 
IMPORTANT REMARK: 
LTOS & STOS would be deployed throughout the country. Observers should be willing to 
accept difficult living conditions when deployed in some duty stations. 

 
 
1.     28 LTOS (LONG-TERM OBSERVERS).  

TENTATIVE AVAILABILITY REQUIRED: 24/01/2019 TO 05/04/2019 
In order to ensure the recruitment of observers, the European Commission invites Member 
States to submit candidates' names via the ROSTER at the latest by 12/12/2018 ( 23:59h).  
 
28 Long Term Observers   
Each Member State is invited to submit the 
Up to 3  
following number of possible LTOs:  
24/01/2019  Departure to Senegal   
05/04/2019  Debriefing in Senegal and Return 
Indicative Deployment Date of LTOs  
to Europe 
 
Availability requested for selected Observers  
72 days  
Compulsory pre-deployment awareness 
None  
training:  
Briefing will take place upon arrival:  
In Dakar : 25-26/01/2019 (2 days training) 
Lump sum (Forfait) 1  
280 € per day   
Risk Allowance  
0 € per day   
 
                                                 
1  According to the procedures set out the Commission implementing decision of 29.10.2014 adopting the Implementing 
Arrangements for Election Observation Missions, C(2014) 7782 final.   
European Commission, B-1049 Bruxelles - Belgium. Telephone: (32-2) 299 11 11 
http://eeas.eu/eueom/index_en.htm  

 
2.     56 STOS (SHORT-TERM OBSERVERS).  
TENTATIVE AVAILABILITY REQUIRED: (2 deployments are foreseen and observers are 
expected to be available for both rounds)  
First Round: 
19/02/2019 Arrival in Senegal 
28/02/2019 Departure from Senegal 
 
Second Round: 
19/03/2019 Arrival in Senegal 
28/03/2019 Departure from Senegal 
 
56 Short Term Observers (52 EU + 4 candidates from EU Focal Points)  
Each Member State is invited to submit the following   Up to 4  
number of possible STOs:  
1st Round: 
19/02/2019 Arrival in Senegal 
28/02/2019 Departure from Senegal 
Indicative Deployment Date of STOs  
2nd Round: 
19/03/2019 Arrival in Senegal 
28/03/2019 Departure from Senegal 
Availability requested for selected Observers  
 10 + 10 days  
Compulsory pre-deployment awareness training:  
 None  
1st Round: In Dakar : 20/02/2019 (2 days training) 
Briefing will take place upon arrival:  
2nd Round: In Dakar : 20/03/2019 (2 days training) 
Lump sum  (forfait) 2  
 240 € per day   
Risk Allowance  
 0 € per day   
 
In order to ensure the recruitment of observers, the European Commission invites Member 
States to submit candidates' names via the ROSTER at the latest by 12/12/2018 ( 23:59h).  
 
Language:
   
The working and reporting language of the mission will be French. Member States should 
ensure a fair balance among the gender, professional and linguistic background of shortlisted 
candidates.  
 
Any applicant evaluated as 'not recommended for future missions' will not be taken into 
account by the selection committee for 5 years counted from the 'election date' of the mission 
in the roster for which the person was negatively evaluated. 
 
3. CANDIDATE PROFILE 
                                                 
2  According to the procedures set out the Commission implementing decision of 29.10.2014 adopting the Implementing 
Arrangements for Election Observation Missions, C(2014) 7782 final.   


Applicants' references and professional experience might be checked and language 
knowledge tested through phone interviews by European Commission officials during the 
selection process.  
1.  Language proficiency: written and spoken proficiency in French (C1 level)3.  
2.  Previous experience in Senegal, in the region or in a similar context will be considered an 
asset.  
3.  Previous electoral observation experience and/or other relevant experience including 
electoral training, technical assistance or experience in the region in relevant fields: 
LTO: Minimum one (1) observation mission as an observer or Core Team member 
(this may include EOMs organised by other organisations) or relevant electoral 
training (preferably by EODS/NEEDS). 
STOs: minimum one (1) observation mission as an observer or Core Team member 
(this may include EOMs organised by other organisations) or relevant electoral 
training (preferably by EODS/NEEDS) or relevant previous work experience. 
A limited number of STO positions will be reserved for newcomers with relevant 
skills. Member States are invited to propose one STO without experience.  
4.  Previous experience of work as a civilian in a large scale international mission or in a 
human rights monitoring mission is an asset. 
5.  Demonstrated commitment to democracy and human rights.  
6.  Computer and IT literacy (Microsoft Office Word, Excel, Access, Adobe Acrobat, 
Outlook, Android), internet browser, web mail software, familiar with the use of tablets 
and smartphones. Familiarity with use of satellite phones, GPS, BGAN. 
7.  Excellent physical conditions and good health, which can afford long working hours and 
potential demanding physical efforts. Candidates should consult their government's health 
advisories.  
8.  Living conditions: observers should be willing to accept very difficult living conditions 
when deployed in some duty stations. 
9.  Full flexibility is required from the candidates in terms of mission timetable in case of 
changes and delays.  
 
4. 
SELECTION OF SUCCESSFUL CANDIDATES AND INFORMATION TO BE PROVIDED TO 
SHORTLISTED OBSERVERS
  
 
Tentative date by which the Commission plans to inform MS  19/12/2018 
 
and selected/non-selected LTO/STO 
 
1.  The Commission will proceed with the selection of observers in the framework of the 
criteria outlined in the European Union Council Decision “EU Guides for the Selection 
of the electoral observers” Council Decision 8728/99 - PESC 165 - COHOM 4
 and will 
inform the Member States of the final list of selected observers.  
2.  Previous evaluations during EU EOMs and EODS/NEEDS training sessions will also be 
taken into account.  
                                                 
3 B1 according to the Council of Europe languages levels available at http://www.coe.int/t/dg4/education/elp/elp-
reg/Source/Key_reference/Overview_CEFRscales_EN.pdf  


3.  The Commission will use for the Mission the data already existing in the ROSTER 
system: http://eeas.europa.eu/eueom/become-an-observer/election-roster/index_en.htm  
Applications sent by email will not be taken into account
5. 
THE COMMISSION INVITES THE MEMBER STATES:  
• 
to only propose candidates certifying their full availability for the entire period of the 
mission; keeping in mind that the date between notification and deployment will be 
extremely tight; 
• 
to ensure an appropriate balance between the observers' past professional experiences 
(various types of public or civilian background); 
• 
to remind pre-selected observers to update their personal data in the ROSTER before the 
submission of their candidatures. For the entire selection process and the preparations for 
fielding, the Commission will only take into consideration the data entered in the CV in 
the Roster (departure airport, passport data, e-mail addresses, telephone numbers, etc.). 
Should a CV not include all the required information, the applicant may be rejected. 
Further communication by the candidate (for example concerning new departure 
airport, changed e-mail, etc.) will not be taken into consideration

• 
to rank in each category all shortlisted observers by order of suggested preference
• 
to inform the observers of the information and Terms of Reference detailed in the annex 
to the present Note (in particular regarding deployment dates & forfeit (lump sum)); 
• 
to inform the observers that proficiency in French may be tested through phone 
interviews by European Commission officials during the selection process;   
• 
to inform the observers to follow respectfully and at any time during their assignment as 
observers the EU Code of Conduct for Election Observers and related Ethical Guidelines 
as well as the European Commission and EU EOM Core Team and Service 
Provider instructions, particularly security and safety instructions, upon deployment and 
throughout the mission;  
Failure to follow the Code of Conduct and ethical guidelines (attached) and instructions 
may result in an early termination of the observer's assignment, immediate repatriation 
to the place of residence and non-recommendation for future EU EOMs 

• 
to inform observers of the security instructions and health precautions and requirements 
as published on the websites of their respective Ministries and Embassies. More 
information on health precautions and requirements will be communicated by the Service 
Provider to selected candidates at a later stage.  
6. 
INFORMATION ABOUT THE LUMP SUM (FORFAIT) FOR OBSERVERS:  
1.  EU Election Observer is a volunteer activity. 



2.  During the training days including briefings and debriefings, although observers will be 
given accommodation and meals, they will be granted 84 € for LTOs and 72 € for 
STOs. 
3.  A lump sum (forfait) (280 € for LTOs, 240 € for STOs) should be paid per day spent 
serving as an observer deployed in the field within the Election Observation Mission, in 
order to ensure daily subsistence (accommodation, food, laundering, etc.). 
4.  Travelling days for mobilisation and demobilisation of LTOs will be eligible for the 
payment of partial or full lump sum, as long as Observers are spending the night 
outside of their place of residence. 
5.  The following rules will apply, from the day of mobilisation until the day of 
demobilisation, including for travelling days:  
•  In the event that full board accommodation (i.e. all meals included, during training 
sessions for example) is provided by the EU EOM, the lump sum will be reduced to 
30%. This rate also applies in the case of night flights.  
•  If lunch and dinner are provided, the lump sum will be reduced to 80% of the lump 
sum. Each meal (lunch or dinner) represents deduction of 10% of the lump sum.  
•  The breakfast represents a deduction of 5% of the lump sum. 
•  If only accommodation, including breakfast, is provided, the lump sum received 
will be reduced to 50%. 
•  If the accommodation without breakfast is provided the lump sum will be reduced 
to 55%. 
6.  Public transportation from the place of residence (as recorded in the EOM Roster at the 
time of the submission of the application) to the closest or economically most 
advantageous airport (and back) will be reimbursed, on top of the lump sum received.  
 
 
 

Georgios Tsitsopoulos 
 
 
 
CC:   H. Weber, M-H. Enderlin (FPI) 
 
P. Costello, I. Martinho, R. Chelleri (EEAS) 
 
Annexes (for information purposes only):      
 
 
- Observers' recruitment information and Terms of Reference 
- Code of Conduct and Ethical Guidelines; 
- LTO and STO Health declaration templates. 
  
 
Electronically signed on 05/07/2019 14:14 (UTC+02) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563