Ref. Ares(2020)913988 - 12/02/2020
Ms Alba Martínez Ortiz
Email:
xxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxx.xxx
sent by email only
11 February 2020
Ref: 01-2020
Subject: Your request for access to documents
With regards to your request of 30 January 2020 on access to documents, in particular, to the travel
expenses of EIT Director, for the period 1 January 2017 to 31 December 2018 inclusive, related to
documents that contain, for each of the trips, the following information:
- Place of origin and destination, and the amount spent on travel or transportation;
- Exact dates and duration of the trip;
- Amount spent on accommodation;
- Amount spent on subsistence;
- Other information, such as possible miscellaneous costs;
- Documents with details on the other travellers (at minimum, names and job titles), if the travel was
by air taxi and a team of people were travelling;
Please note that the EIT has carefully examined your request in line with Regulation 1049/2001 of the
European Parliament and of the Council regarding public access to European Parliament, Council and
Commission documents (‘Access to documents Regulation’), which applies to the EIT in accordance
with Article 13 paragraph (6) of Regulation 294/2008 of the European Parliament and of the Council
establishing the European Institute of Innovation and Technology, as amended by Regulation
1292/2013 of the European Parliament and of the Council (‘EIT Regulation’).
As a result, the EIT has identified the following document falling within
the scope of your request:
‘Mission Expenses Overview’
for the EIT Director for the period 1 January 2017 to 31 December 2018
inclusive. This document includes an expense report for each mission (detailed costs: transportation,
accommodation, allowances and other related costs), as well as the exact dates and duration of the
trip (days), destination and the nature of the mission.
Regarding your request specific to costs ‘travel by air taxi’, please note that no air taxi (charter flight)
was commissioned by the EIT in this period.
We are pleased to inform you that the EIT can provide you with a Report detailing all travel expenses
of EIT's Director for the requested period.
Enclosed with the letter you will find the above-mentioned document.
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Please note that in accordance with Article 7(2) of the Access to documents Regulation, you may,
within 15 working days from receiving the present reply, make a confirmatory application, asking the
EIT to reconsider its position. Such a confirmatory application should be addressed by post or
electronically to the Head of Services and Finance of the EIT at the following address:
Electronically: xxxxxxxxxxxxxx@xxx.xxxxxx.xx
By post:
Head of Services and Finance
European Institute of Innovation & Technology
Infopark
1/E Neuman Janos Utca
1117 Budapest/ Hungary
Yours sincerely,
Tzvetan Zafirov
Head of Services and Finance Encl: (Pdf)
‘Mission Expenses Overview’
for the EIT Director for the period 1 January 2017 to 31
December 2018 inclusive
´.
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Electronically signed on 12/02/2020 15:15 (UTC+01) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563