This is an HTML version of an attachment to the Freedom of Information request 'Emergency Support Instrument masks'.



   
From: 
@uhmynd.se> 
Sent: 
mardi 5 mai 2020 13:57 
To: 
SANTE C3 HSC; SANTE LUX JOINT PROCUREMENT SECRETARIAT 
Cc: 
 
Subject: 
Sv: PPE - Masks Update SE  - mask type? - Reminder 
 
Dear colleagues, 
 
This is a kind reminder that we need feedback on what type of mask this is?  
(These masks have been procured by the Commission (DG SANTE) via the Emergency Support Instrument (ESI).) 
 
Further distribution to correct level of care will be done in Sweden. 
 
Kind regards, 
 
 
 for Sweden  
 
Apponted by The National Board of Health and Welfare represented  
 by The National Agency for Public Procurement 
+
 
mobil +
 
 
Från: 
  
Skickat: den 4 maj 2020 15:44 
Till: xxxxxxxxxxxx@xx.xxxxxx.xx 
Kopia: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx@xx.xxxxxx.xx 
Ämne: Sv: PPE - Masks Update SE - address correct - mask type? 
 
Dear colleagues, 
 
I have now checked the address and confirm it’s correct for masks
 
A question, do you have any information about the product, what type of mask or product details? This 
would be helpful to have for further distributing to correct level of care. 
 
Kind regards, 
 
 
 for Sweden  
 
Apponted by The National Board of Health and Welfare represented  
 by The National Agency for Public Procurement 
+
 
mobil 
 
 
Från: xxxxxxxxxxxx@xx.xxxxxx.xx <xxxxxxxxxxxx@xx.xxxxxx.xx>  
Skickat: den 4 maj 2020 12:42 
Till: 
@uhmynd.se> 
Kopia: xxxxxxxxxxxx@xx.xxxxxx.xx; xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx@xx.xxxxxx.xx 
Ämne: FW: PPE - Masks Update SE 

 
Dear Colleague, 
 
Thank you for your email. As discussed, please see below the delivery address and contact point which 
was provided previously: 
 
Details for delivery: 
The warehouse has a truck ramp.  
Delivery address:  
 
 
 
Contact person: 
 
Mobile phone: 
 
 
We await to hear from you on confirmation of delivery address. 
 
Thank you and kind regards, 
 
HSC Secretariat 
 
From: 
@uhmynd.se>  
Sent: Monday, May 4, 2020 10:08 AM 
To: SANTE C3 HSC <xxxxxxxxxxxx@xx.xxxxxx.xx>; SANTE LUX JOINT PROCUREMENT SECRETARIAT 
<xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx@xx.xxxxxx.xx> 
Subject: Sv: PPE - Masks Update 
 
Dear colleagues, 
 
I have a questions in regard to this shipment, we have not given any address and other details, is that 
what you refer to below? 
we will be in touch if there are any changes to the above. The Commission will also shortly be in touch with certain countries as there is some 
information missing which is required to enable delivery of the masks. In addition, the transport company will also be reaching out to your 

provided contact points for final delivery arrangements
 
Just to make it smooth and fast. 
 
Kind regards, 
 
 for Sweden  
 
Apponted by The National Board of Health and Welfare represented  
 by The National Agency for Public Procurement 
+
 
mobil +
 
 

Från: xxxxxxxxxxxx@xx.xxxxxx.xx <xxxxxxxxxxxx@xx.xxxxxx.xx>  
Skickat: den 30 april 2020 15:16 
Till: xxxxxxxxxxxx@xx.xxxxxx.xx; xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx@xx.xxxxxx.xx 
Ämne: PPE - Masks Update 
 
Dear Health Security Committee, Joint Procurement Agreement Steering Committee, 
 
As a follow up to the below email, we would like to keep you updated of the current situation and 
respond to some questions we have received.  
 
These masks have been procured by the Commission (DG SANTE) via the Emergency Support Instrument 
(ESI). 18 countries expressed interests for the 1st instalment of 1.5 million masks. The masks have been 
allocated as per the attached spreadsheet. The Commission employed the ECDC methodology for 50% 
of the quantity and then redistributed the remaining 50% across countries, reflecting the different levels 
of allocations.  
 
Timeline 
We would like to also update you on the current tentative timeline for delivery into EU and the 
respective countries. The first 1.5 million batch will arrive in Frankfurt on the 6th and 10th of May 
-
752000 on 6th of May – for delivery to AT, PL; MT CY, UK (Estimated arrival in countries on 8th 
May) 
-
748000 on 10th May – for delivery to DK; SE; FI; NL; FR; IT; SI; HR; EL; RO; BG; SK; HU (Estimated 
arrival in countries on 12th May) 
 
As we are all aware with the current circumstances, that exact delivery times are subject to change and 
therefore we will be in touch if there are any changes to the above. The Commission will also shortly be 
in touch with certain countries as there is some information missing which is required to enable delivery 
of the masks. In addition, the transport company will also be reaching out to your provided contact 
points for final delivery arrangements.  
 
Methodology 
We would like to thank countries for their prompt replies and input in line with the ECDC methodology. 
This remains paramount for the good functioning of the ECDC methodology. After this first experience, 
please let us know if there are any remaining questions as to the functioning of the methodology. For 
ease, we reattach the ECDC methodology and we also take the opportunity to highlight that the needs 
expressed by countries should be for a seven day time period. Any questions countries may have on the 
methodology, please contact 
@ec.europa.eu) who can assist in this 
regard. Thus, the Commission welcomes any comments or further clarification countries may have and 
invites you to reach out accordingly and which will also be considered in the first internal assessment of 
this approach.  
 
Finally, we will also be in touch soon to run the same exercise for the following instalment.  
 
Kind regards, 
 
 
 


 
 
 
European Commission 
Directorate-General for Health and Food safety (SANTE) 
Unit for crisis management and preparedness in health  
HITEC Building - Office: 
 
11, Rue E. Ruppert 
L-2557 Luxembourg 
 
, cell 
 
@ec.europa.eu 
 
 
From: SANTE C3 HSC <xxxxxxxxxxxx@xx.xxxxxx.xx>  
Sent: Saturday, April 18, 2020 10:14 PM 
To: SANTE C3 HSC <xxxxxxxxxxxx@xx.xxxxxx.xx> 
Subject: Update on Joint Procurement  
 
Dear Health Security Committee and Joint Procurement Agreement Steering Committee, 
 
We would like to advise that the European Commission has been able to purchase 10 million KN95 
GB2626-2006 masks to support countries in their response to COVID-19.  
 
The product will be coming from China. It is expected to be available in Europe, depending on logistical 
capacities, from early May – we are currently finalizing dates with the relevant company. The 10 million 
masks will come in the instalments of 1.500.000 masks into the EU. 
 
We therefore ask you to undertake the following: 
1.       Express your needs for these masks. As was presented previously, the Commission will be 
using the ECDC allocation methodology and, as such, we ask you to complete the attached 
spreadsheet.  
The Commission will then compile and advise the allocations based on the needs that have been 
expressed by countries.  
2.       Provide the following information: 
-  Delivery address with contact person for the goods reception  
- Acceptance times and the information whether the warehouse has a truck ramp or whether 
the trucks with a lifting platform have to be transported - or according to other 
requirements 

3.     Provide this information by 14.00 Monday, 20th April. Due to the delivery requirements, we 
are strictly not able to process any further requests for this first instalment after this deadline 
and we also highlight that we cannot proceed with processing any requests without the above 
information.   
We will run this same exercise for each instalment of masks coming into the EU until the 10 million has 
been completed. Please therefore understand that for this first instalment, it comprises 1.5 million 
masks, which will be allocated to countries that provide the above mentioned information. Please note 
that these masks are fully financed by the European Commission and to express your interest in 
receiving these masks you are currently only required to follow the above mentioned steps. Finally, this 
offer is parallel, complementary and absolutely not in competition with any ongoing joint procurements.  
  
Regards, 
HSC Secretariat