Ref. Ares(2021)3403589 - 21/05/2021
Legal Affairs, Inter-Institutional Relations & Communication
40 Bermondsey Street,
Your application for access to documents – Ref GestDem No 2021/2429
Dear Mr Holen,
We refer to your e-mail dated 14 April 2021 in which you make a request for access to
documents, registered on 16 April 2021 under the above-mentioned reference number.
You requested access to: “All documentation, including but not limited to, attendance
lists, agendas, background papers, minutes/notes and email correspondence about or
summarising, the following meetings of the cabinet members of Commissioner Frans
Timmermans with multiple organisations.
Meeting with Air France-KLM on the 31/03/2021 on the ReFuel/ EU ETS.
Meeting with KLM Royal Dutch Airlines (KLM) Lufthansa Group (LHG) on the
11/03/2021 on the Climate roadmap for aviation
DG CLIMA has identified the following documents:
23 March 2021
22 February 2021
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111
12 January 2021
17 February 2021
17 February 2021
16 April 2021
16 April 2021
Please note that the documents originate from third parties, who have been consulted to
assess the documents for disclosure.
Following an examination of identified documents under the provisions of Regulation (EC)
No 1049/2001, I regret to inform you that a complete disclosure of the documents 1-5 and 7
is prevented by the exception concerning the protection of privacy and the integrity of the
individual outlined in Article 4(1)(b) of Regulation (EC) No 1049/2001, because they
contain: names and contact information of Commission staff members not pertaining to the
senior management; names and contact details of other natural persons and other
information relating to an identified or identifiable natural person.
Article 9(1)(b) of the Data Protection Regulation does not allow the transmission of these
personal data, except if you prove that it is necessary to have the data transmitted to you for
a specific purpose in the public interest and where there is no reason to assume that the
legitimate interests of the data subject might be prejudiced. In your request, you do not
express any particular interest to have access to these personal data nor do you put forward
any arguments to establish the necessity to have the data transmitted for a specific purpose
in the public interest.
Consequently, I conclude that, pursuant to Article 4(1)(b) of Regulation (EC) No
1049/2001, access cannot be granted to the personal data contained in the documents 1-5
and 6, as the need to obtain access thereto for a purpose in the public interest has not been
substantiated and there is no reason to think that the legitimate interests of the individuals
concerned would not be prejudiced by disclosure of the personal data concerned.
In case you would disagree with this position, you are entitled, in accordance with Article
7(2) of Regulation (EC) No 1049/2001, to submit a confirmatory application requesting the
Commission to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt
of this letter to the Secretariat-General of the Commission at the following address:
Unit C.1. ‘Transparency, Document Management and Access to Documents’
B-1049 Brussels, or by email to: email@example.com
Luca DE CARLI
Electronically signed on 20/05/2021 10:08 (UTC+02) in accordance with article 11 of Commission Decision C(2020) 4482