Ref. Ares(2021)4240352 - 29/06/2021
DIRECTORATE-GENERAL FOR AGRICULTURE AND RURAL DEVELOPMENT
By registered letter with acknowledgment of
Ms Rachel Cox,
Rue du Commerce 31,
Advance copy by email:
Your application for access to documents – GESTDEM 2021/3325
We refer to your e-mail dated 19/05/2021 in which you make a request for access to
documents, registered on 20/05/2021 under the above mentioned reference number.
You request access to: all documents—including but not limited to correspondence,
emails, minutes (hand written or electronic), notes (hand written or electronic), meeting
conclusions, audio or video recordings, verbatim reports, operational conclusions, lines
to take, briefings, and presentations—related to the meeting on 7th October 2020
between Magdalena Majerczyk and Janusz Wojciechowski and Food, Drink, Europe
We have identified three documents with two annexes falling within the scope of your
request. You will find enclosed the lists of the documents identified, as well as redacted
copies of the aforementioned three documents with annexes, which are disclosed under
(I) or (II) below.
I. Partial access – personal data redacted – all documents identified
With regard to the documents listed above, a complete disclosure of the identified documents
is prevented by the exception concerning the protection of privacy and the integrity of the
individual outlined in Article 4(1)(b) of Regulation (EC) No 1049/2001, because they contain
the following personal data:
the names/initials and contact information of Commission staff members not
pertaining to the senior management;
the names/initials and contact details of other natural persons;
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111
handwritten signatures/abbreviated signatures of natural persons
Article 9(1)(b) of the Data Protection Regulation does not allow the transmission of these
personal data, except if you prove that it is necessary to have the data transmitted to you
for a specific purpose in the public interest and where there is no reason to assume that
the legitimate interests of the data subject might be prejudiced. In your request, you do not
express any particular interest to have access to these personal data nor do you put forward
any arguments to establish the necessity to have the data transmitted for a specific purpose
in the public interest.
Consequently, we conclude that, pursuant to Article 4(1)(b) of Regulation (EC) No
1049/2001, access cannot be granted to the personal data contained in the requested
document, as the need to obtain access thereto for a purpose in the public interest has not
been substantiated and there is no reason to think that the legitimate interests of the
individuals concerned would not be prejudiced by disclosure of the personal data concerned.
II. Partial access: Document 3.
Several parts of document number 3 have been redacted as their disclosure is prevented by
the exception to the right of access laid down in Article 4 paragraph 1 (a) of this Regulation.
The redacted information pertains to sensitive aspects of the Union’s international
relations, in particular international trade in agri-food products and the negotiations of
Disclosure of the redacted parts of the document would undermine the protection of the
public interest as regards international relations, as it would complicate or undermine the
Union’s negotiating position in international negotiations.
You may reuse the documents disclosed free of charge and for non-commercial and
commercial purposes provided that the source is acknowledged and that you do not distort
the original meaning or message of the documents. Please note that the Commission does
not assume liability stemming from the reuse.
Please note that the documents originating from third parties are disclosed to you based on
Regulation (EC) No 1049/2001. However, this disclosure is without prejudice to the rules
on intellectual property, which may limit your right to reproduce or exploit the released
documents without the agreement of the originator, who may hold an intellectual property
right on them. The European Commission does not assume any responsibility from their
Additionally, document 3 was drawn up for internal use under the responsibility of the
relevant services of DG AGRI. It solely reflects the services’ interpretation of the
interventions made and does not set out any official position of the third parties to which
the document refers, which was not consulted on its content. It does not reflect the
position of the Commission and cannot be quoted as such.
In accordance with Article 7(2) of Regulation (EC) No 1049/2001, you are entitled to make
a confirmatory application requesting the Commission to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt
of this letter to the Secretary-General of the Commission at the following address:
or by email to: email@example.com
Deputy Director General acting in
the absence of
List of identified documents and 3 documents + 2 annexes
Electronically signed on 29/06/2021 11:24 (UTC+02) in accordance with article 11 of Commission Decision C(2020) 4482