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Council of the 
 
 

 European Union 
   
 
Brussels, 22 June 2021 
(OR. en) 
    9897/1/21 
REV 1 
 
 
 
 
 
INF 191 

API 103 
 
 
JUR 347 
INST 235 
OMBUDS 19 
 
NOTE 
From: 
General Secretariat of the Council 
To: 
Delegations 
No. prev. doc.: 
7075/21 
Subject: 
Sponsorship of the Presidency of the Council of the European Union: 
guidance on best practice 
 
 
 
Delegations will find in the annex the latest version of the draft “Guidance for Presidency best 
practice on the use of sponsorship”. It is expected that the latest tweaks of the text, done in an effort 
to meet all concerns expressed so far by delegations, will lead to its unanimous endorsement by 
delegations at the next meeting of the Working Party on Information on 29 June. 
 
As stated before, this text aims to provide Member States holding the rotating presidency of the 
Council with general guidance in their relations with sponsors. It encourages Member States to 
establish clear and transparent rules on certain aspects of such sponsorships, while acknowledging 
that the final responsibility for their concrete implementation rests with each Member State holding 
the presidency. 
 
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ANNEX 
Draft Guidance for Presidency best practice on the use of sponsorship 
 
The Member State holding the six-monthly Presidency is responsible for the costs not covered by 
the Council’s budget, in particular as regards the organisation of informal meetings, seminars, and 
social and cultural events on the occasion of the Presidency, and chooses autonomously how it will 
finance such costs. 
 
Member States holding the six-monthly Presidency that consider using private sponsorships to 
cover some costs of the above-mentioned activities are advised to carefully consider the possible 
impact of the choice of sponsors on the reputation of the Council or the EU.  
  
Should the Member State holding the six-monthly Presidency decide to use private sponsorship to 
cover some costs, it should put in place all measures necessary to avoid any conflict of interests and 
any possible reputational risks for the Council or the EU arising out of the sponsorship.  
 
The sponsorship cannot affect, or be seen to affect, the decision-making of the Council in any way 
or be provided in exchange for specific visibility for the sponsors in relation to the policy-making of 
the Council. In particular, the Council’s name or logo cannot be used by the sponsor in its activities. 
 
Member States holding the six monthly Presidency are encouraged, at their discretion, to establish 
clear and transparent rules, based on best practice, on sponsor selection criteria as well as on the 
terms under which sponsorships are awarded. Member States are also encouraged to publish, where 
appropriate, the list of selected sponsors. 
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COMM.2.C 
 
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