Dear Sir or Madam,
Referring to Regulation (EC) No 1049/2001 on public access to EU documents and to the 'Aarhus Convention' I would herewith like to ask for access to the following:
All documents—including but not limited to correspondence, emails, minutes, notes (hand written or electronic), audio or video recordings, verbatim reports, operational conclusions, lines to take, briefings, and presentations—related to the meeting on 2021-09-17 between Arto Virtanen and Olai Voionmaa and Microsoft Corporation.
In consideration of the environment and the current circumstances with the COVID pandemic I would prefer to receive documents electronically.
I would like to make clear I prefer you produce the documents on a rolling basis. At no point should the Commission's search for—or deliberations concerning—certain documents delay the production of others that the Commission has already retrieved and elected to produce.
Should my request be denied wholly or partially, please explain the denial or all deletions referring to specific exemptions in the regulation. Also I would expect the partial release of documents in case of partial exemption according to article 4.6. I reserve the right to appeal.
Please confirm having received this application. I look forward to your reply within 15 business days, according to the regulation.
If anything is unclear or would benefit from further discussion please do not hesitate to contact me by email. My address for any written correspondence necessary is Naomi Hirst, Global Witness, Rue Belliard 53, 1000, Bruxelles, Belgique.
Thank you for your assistance.
Dear Sir, Madam,
Thank you for your requests for access to documents dated 08/10/2021.
Unfortunately you have not indicated your postal address that is required
for registering and handling your request in line with the procedural
requirements. Please send us your full postal address at your earliest
convenience. Pending your reply, we reserve the right to refuse the
registration of your request.
You may, of course, use directly the electronic form for entering your
ACCESS TO DOCUMENTS TEAM
Directorate-General for International Partnerships
Dear Access to Documents Team,
As included in my initial request, the postal address for any necessary written correspondence is:
Naomi Hirst, Global Witness, Rue Belliard 53, 1000, Bruxelles, Belgique.
Dear Mr Stolton,
Thank you for your message. We hereby acknowledge receipt of your
application for access to documents, which was registered on 11/10/2021
under reference number GESTDEM 2021/6027.
In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
05/11/2021. In case this time limit needs to be extended, you will be
informed in due course.
You have lodged your application via a private third-party website, which
has no link with any institution of the European Union. Therefore, the
European Commission cannot be held accountable for any technical issues or
problems linked to the use of this system.
Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the Commission. For further information on your
We understand that the third party running the AsktheEU.org website
usually publishes the content of applicants’ correspondence with the
Commission on that website. This includes the personal data that you may
have communicated to the Commission (e.g. your private postal address).
Similarly, the third party publishes on that website any reply that the
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If you do not wish that your correspondence with the Commission is
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provide us with an alternative, private e-mail address for further
correspondence. In that case, the Commission will send all future
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and it will use only that private address to reply to your request. You
should still remain responsible to inform the private third-party website
about this change of how you wish to communicate with, and receive a reply
from, the Commission.
For information on how we process your personal data visit our page
Privacy statement – access to documents.
Access to Documents Team
DIRECTORATE-GENERAL FOR INTERNATIONAL PARTNERSHIPS
Dear International Partnerships,
Please pass this on to the person who reviews confirmatory applications.
I am filing the following confirmatory application with regards to my access to documents request 'Access to documents request: 2021-09-17 meeting between Arto Virtanen and Olai Voionmaa and Microsoft Corporation'.
I have not received a response within the time frame, which was set for 05/11/2021 as per your previous message.
A full history of my request and all correspondence is available on the Internet at this address: https://www.asktheeu.org/en/request/acce...
Thank you for your email dated 18/11/2021 by which you request, pursuant
to Regulation No 1049/2001 regarding public access to European Parliament,
Council and Commission documents, a review of the position taken by DG
INTPA in reply to your initial application GESTDEM 2021/6027.
We hereby acknowledge receipt of your confirmatory application for access
to documents which was registered on 19/11/2021 (Ares(2021)7124750).
Your application will be handled within 15 working days (10/12/2021). In
case this time limit needs to be extended, you will be informed in due
Please be informed that the answer to your confirmatory application is a
formal Commission decision that will be notified to you by express
delivery. Thank you for providing your contact phone number, so that the
external delivery service can contact you in case of absence.
Please note that the Commission will not use your phone number for any
other purpose than for informing the delivery service, and that it will
delete it immediately thereafter.
Access to documents team (cr)
Please find attached closing letter to your above mentioned confirmatory
request - GESTDEM 2021/5300. The letter will also be sent to you by
registered mail with AR.
ACCESS TO DOCUMENTS TEAM (IC)
SG.C1 (Transparency, Document Management and Access to Documents)
2. mailto:[email address]
Please find attached an advance copy of the reply to your confirmatory
request for access to documents registered under the number GESTDEM
Access to documents team (cr)