Access to documents requests in 2011 and 2012

Access Info Europe and Transparency International made this access to documents request to European Ombudsman

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Access Info Europe and Transparency International

Dear Sir/Madam,

In line with the right of access to EU documents as developed in Regulation 1049/2001, and further to Art. 4 of the Statute of the European Ombudsman, we (Transparency International EU Office & Access Info Europe) are hereby writing to request access to all documents/records providing a detailed list of all the access to documents requests received by the office of the European Ombudsman in the calendar years 2011 and 2012, which should indicate in particular:

a) The subject of the request made (i.e. the specific document(s)/record(s) requested);

b) The (type of) requestor;

c) How the request was submitted/received (online form, direct email, via www.AsktheEU.org, phone, mail or other);

d) The initial decision on the request, including the basis upon which any refusals to grant access were made (prior to any confirmatory applications);

e) Whether the institution consulted with third parties (including other institutions and outside parties) prior to responding to the request;

f) Whether or not the initial refusal or partial refusal resulted in a confirmatory application;

g) Whether the confirmatory application was successful or partially successful (ie. it resulted in a partial revision of the initial response), or whether the confirmatory application resulted in a confirmation of the initial denial;

h) Whether or not partial access was granted to the documents;

i) Whether or not access to the entirety of the document requested was denied;

j) The time taken to deal with each request (i.e. including confirmatory applications, where applicable);

k) The number of times the deadline was extended, the amount of time it was extended for, and the reasons for the extension;

l) Whether the requester was asked to clarify or narrow their request, or to provide more information about themselves or about the reasons for their request.

Should an overview record listing the above-mentioned information for each individual request not be held by your institution, we would like to request the individual files related to all access to documents requests received in the calendar years 2011 and 2012 (i.e. the administrative correspondence providing insights to (a)-(l) above).

May we kindly request that the documents be provided in electronic format; where database records are provided, please provide these in an open, accessible format.

Thank you for your cooperation.

Yours sincerely,
Access Info Europe and Transparency International EU

BONNOR Peter, European Ombudsman

1 Attachment

 
 
Dear Access Info Europe and Transparency International EU
 
Thank you for your request for information of 11 July 2013
(INC2013-002019). This is an acknowledgement of receipt, and I am your
contact person for the handling of your request.
 
We will handle your request as quickly as possible. Please be aware,
however, that we do not yet edit internal reports that contain data
corresponding to your request, and that your request is the first such
request that the European Ombudsman has received. Please also note that
our institution is currently approaching the summer break, and that the
Ombudsman will only be in a position to carefully examine a proposed reply
to your request by end of August. We hope to be in a position to send you
a detailed reply by late August or early September.
 
Your request does not seem to contain any invitation to contact you by
telephone in the case of a need for clarifications. Needless to say, we
are happy to also communicate by telephone in the interest of efficiency.
I leave that issue for you to decide on.
 
Kind regards,
 
 

European Ombudsman
Peter Bonnor
Head of Registry
T. +33 (0)3 88 17 25 41
[1][email address]
1 avenue du Président Robert Schuman
CS 30403
F - 67001 Strasbourg Cedex
T. + 33 (0)3 88 17 23 13
F. + 33 (0)3 88 17 90 62
[2]www.ombudsman.europa.eu
 
 

 

 

 
 

References

Visible links
1. European Ombudsman Home Page
mailto:[email address]
2. European Ombudsman Home Page
http://www.ombudsman.europa.eu/

Euro-Ombudsman, European Ombudsman

4 Attachments

Dear Asktheeu.org,
 
As agreed today on the telephone, please find attached the Ombudsman's
reply of last Friday but with the attachments in good order. It replaces
the sending we did on Friday.
 
Thank you for your help.
 
Kind regards,
 
Peter Bonnor
 
 
 
 

European Ombudsman
Peter Bonnor
Head of Registry
T. +33 (0)3 88 17 25 41
[1][email address]
1 avenue du Président Robert Schuman
CS 30403
F - 67001 Strasbourg Cedex
T. + 33 (0)3 88 17 23 13
F. + 33 (0)3 88 17 90 62
[2]www.ombudsman.europa.eu
 
 

 

 

References

Visible links
1. European Ombudsman Home Page
mailto:[email address]
2. European Ombudsman Home Page
http://www.ombudsman.europa.eu/