Dear Mr. Fanta,

Thank you for your e-mail and interest in the European Economic and Social Committee (EESC).

The European Economic and Social Committee hereby acknowledges receipt of your application for access to documents, which was registered on 11/12/2023 under reference ICD-AD-09/2023.

All requests for public access to documents are treated in compliance with Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to European Parliament, Council and Commission documents and the relevant Decision of the European Economic and Social Committee No 2003/603/EC of 1 July 2003 on public access to European Economic and Social Committee documents.

In accordance with the above-mentioned rules, your application will be handled within 15 working days upon registration of your request.

The European Economic and Social Committee reserves the right to ask for additional information regarding your identity in order to verify compliance with Regulation (EC) No 1049/2001 and the European Economic and Social Committee's Decision.

Your attention is drawn to the fact that you have lodged your application via the AsktheEU.org website, which is a private website not officially related to the EESC. Therefore, the latter cannot be held accountable for any technical issues or problems linked to the use of this system.

Yours sincerely,

The Information Centre and Document Management Sector

show quoted sections

Dear Mr Fanta,

We refer to your request for access to documents registered on 11/12/2023 under reference n° ICD-AD-09/2023.

We identified the following documents that correspond to the description given in your application. Please find them herewith attached:

a) Decision of the European Economic and Social Committee of 1 July 2003 on public access to European Economic and Social Committee documents (2003/603/EC)

b) "REGULATION (EU) 2018/1725 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC" (not enclosed)

c) Decision of the European Economic and Social Committee on the direct public access of EESC meeting minutes and attendance lists

d) Extract of the EESC Annual Activity Report 2022, published on the Internet https://www.eesc.europa.eu/sites/default... under: https://www.eesc.europa.eu/en/about, concerning the requests for access to EESC documents and the disclosure of requested documents (statistics)

e) Templates with regard to the access to EESC documents requests:
i. Acknowledgment of receipt
ii. Extension of deadline (if applicable)
iii. EESC reply
iv. Consultation of another institution

f) Link to the website on Access to EESC Documents: https://www.eesc.europa.eu/en/access-doc...
g) Link to the electronic document register: https://dmsearch.eesc.europa.eu/search/p...
h) Rule 98 of the Rules of Procedure and Code of Conduct for Members of the European Economic and Social Committee (MAY 2022), page 53
i) Privacy statement - Access to EESC Documents

With this reply, the European Economic and Social Committee considers your application as handled and the file closed.
If you have any new requests for specific documents, please do not hesitate to get back to us.

Yours sincerely,

The Information Centre and Document Management Sector (EESC)

----------------------------------------------------

Data Protection Notice - According to Articles 15 and 16 of Regulation (EU) 2018/1725 (EUDPR), we are processing your personal data in order to reply to your request. The controller is the EESC. The legal basis for this processing operation is Article 5(1)(b) of the EUDPR, since processing is necessary for compliance with a legal obligation to which the EESC is subject. The data processed include your contact details, your request, as well as personal data that might be collected during the handling of your request. For the EESC, administrative staff and hierarchy involved in the request handling will have access to the case file containing your personal data on a need-to-know basis. Your data will only be transferred to other EU institutions and bodies or to third parties when it is necessary to ensure the appropriate handling or follow up of your request. Your data will be stored by the EESC in electronic files for two years, unless legal proceedings require us to keep them for a longer period. Afterwards, only a brief anonymous note will be included in a file in order to keep record of the request. You have the right of access to your personal data and to relevant information concerning how we use it. You have the right to rectify your personal data. Under certain conditions, you have the right to ask that we delete your personal data or restrict its use. We will consider your request, take a decision and communicate it to you. For more information, please see Articles 14 to 21, 23 and 24 of the EUDPR. Any request to exercise your rights should be addressed to the EESC at [EESC request email]. You may also contact the data protection officer of the EESC ([email address]), if you have any remarks regarding the way we process your personal data. You have also the right to lodge a complaint with the EDPS ([email address]).

----------------------------------------------------

show quoted sections