Commissioner Hogan's invitations to events and speaking engagements

Myriam Douo made this access to documents request to Agriculture and Rural Development

The request was successful.

From: Myriam Douo

Delivered

Dear DG Agriculture and Rural Development,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting a list of, or copies of, all invitations received to attend, or speak at, an event organised by a third party, as received by Commissioner Phil Hogan since 1 November 2014.
Additionally, I would like to request a full list of all external speaking engagements made by Commissioner Hogan since 1 November 2014. This list should include the date and venue of the event, the host(s) and organiser(s) of the event, and the topics discussed.

Yours faithfully,

Myriam Douo
On behalf of Friends of the Earth Europe
Mundo B Building
Rue D'Edimbourg 26
1050 Brussels,
Belgium
[email address]

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Agriculture and Rural Development


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Dear Madam,

 

Thank you for your e-mail dated 29/06/2016.  We hereby acknowledge receipt
of your application for access to documents, which was registered on
29/06/2016 under reference number GestDem 2016/3615.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
20/07/2016. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private website which has no link with any institution of
the European Union. Therefore the European Commission cannot be held
accountable for any technical issues or problems linked to the use of this
system.

 

Yours faithfully,

 

Access to documents team
[1]cid:image002.png@01D111A3.0C386920
European Commission
DG Agriculture and Rural Development

 

Unit R.6
L130 4/59
B-1049 Brussels/Belgium

 

 

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Agriculture and Rural Development


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Dear Ms Douo,

 

We refer to your e-mail dated 29/06/2016 in which you make a request for
access to documents, registered on 29/06/2016 under the above mentioned
reference number.

 

Please find below the link of the Transparency Register that contains an
exhaustive list of all the external meetings and speaking engagements in
which the Commissioner Hogan participated/attended.

[1]http://ec.europa.eu/transparencyinitiati...

 

For the rest of the documents, the very wide description given in your
application does not enable us to identify the documents which would
correspond to your request.

 

We therefore invite you, pursuant to Article 6(2) of Regulation (EC) No
1049/2001 regarding public access to documents, to provide us with more
detailed information on the documents which you seek to obtain, such as a
specific subject matter, references, dates or periods during which the
documents would have been produced, persons or bodies who drafted the
documents etc…

 

If you need assistance in clarifying or specifying your application, you
can contact us by email to: [2][email address]

 

The 15 working days the time limit for handling your application will
start running when we receive the requested clarifications.

 

Thank you in advance for your understanding.

Yours faithfully,

Access to documents team
[3]cid:image002.png@01D111A3.0C386920
European Commission
DG Agriculture and Rural Development

 

Unit R.6
L130 4/59
B-1049 Brussels/Belgium

 

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From: Myriam Douo

Delivered

Dear Agriculture and Rural Development,

Thank you for your response.

I am afraid I do not see the lack of specificities of my request. Indeed, I have provided you with a timeframe as well as a clear description of the requested documents. In my opinion, the request is clear enough for you to provide me with the documents requested. Should you disagree, could you please give me more precision on how I should narrow the scope of my request?

Yours faithfully,

Myriam Douo

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Agriculture and Rural Development

Dear Ms Douo,

Thank you for your e-mail.

As we mentioned in our previous message, we could help you better and quicker if you could narrow down the time period of your request and also provide us with more detailed information on the documents which you seek to obtain, such as a specific subject matter, references, type of third party, persons or bodies who drafted the documents etc…

Best regards,

Access to documents team

European Commission
DG Agriculture and Rural Development

Unit R.6
L130 4/59
B-1049 Brussels/Belgium

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From: Myriam Douo

Delivered

Dear Access to document team,

I am afraid I am not able to reduce a 2-year long period into a shorter period that would not be representative of Commissioner Hogan's invitation and attendance to events.
I am looking for any invitation Commissioner Hogan has received to attend or speak at an event.
I regret that I am not able to provide you with more detailed information on the documents I seek as this information is what I am looking for. I am therefore not able to know in advance which subject matter, type of third party, person or bodies as this is what I am seeking in this access to document request.

Yours faithfully,

Myriam Douo

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Agriculture and Rural Development


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Dear Ms Douo,

 

I refer to your email of 29 June 2016, through which you submit a  request
for access to documents based on Regulation (EC) No 1049/2001 regarding
public access to European Parliament, Council and Commission
documents[1]^[1] ('Regulation 1049/2001'). You ask for access to: a list
of, or copies of, all invitations received to attend, or speak at, an
event organised by a third party, as received by Commissioner Hogan since
1 November 2014 (treated under Gestdem number 2016/3615).

 

After a first search for documents, it appears that more than 1000
documents were received by 1/08/2016. Based on this first estimate, it
would appear that the treatment of your request would constitute a
disproportionate workload, as indicated below.

 

The below calculation illustrates the estimation of the workload linked to
the handling of your request based on an average estimation of  1092
documents, taking into account the human resources (FTE) necessary for the
following steps in the treatment of your initial request:

 

1.      Identification of the relevant documents covered by the request 68
working days for 1092 documents.  For each document the following
operation is to be performed, corresponding to an average of ½ hour per
document:

o   identification and listing of the individual documents files falling
under the temporal scope of the request;

o   extraction and printing;

o   in depth scan of the document's content;

o   Redaction of the information falling out of the scope of your request
and personal data.

2.      Double-checking of the final list of documents to be released: 3
working days,

3.      Preparation of the draft text of the reply: 3 working days,

4.      Consultation of the relevant services and cabinets regarding the
draft text – Final draft reply: 2 working days,

5.      Approval of the reply by the Director general and dispatch of the
reply: 2 working days.

In the light of the above, in order to prepare the reply to your request,
one full-time equivalent (FTE) would have to devote 78 full working days.

 

Please note that some time was already invested in the preliminary
assessment of your request and in the preparation of this proposal for a
fair solution. These come on top of the 78 working days referred to above.

 

Therefore, I would like to propose that, in line with Article 6(3) of
Regulation 1049/2001, you specify the reason why you are interested in
obtaining access to the documents, and which (types of) documents you are
interested in in particular.

 

If, on the contrary, you wish to maintain your wide-scope request and not
identify further what type(s) of invitations you are interested in, I
propose to reduce the temporal scope of your request (i.e. 20 months, from
1 November 2014 until 1st July 2016) to a shorter timeframe of three
months of your choice.

 

Such a narrowed-down scope would cover a more manageable number of
documents including the preparation of the redacted versions thereof.

 

We would be grateful for a reply by 4/08/2016.

 

Thank you in advance.

 

Access to documents team
[2]cid:image002.png@01D111A3.0C386920
European Commission
DG Agriculture and Rural Development

 

            Unit R.6
            L130 4/59
            B-1049 Brussels/Belgium

 

 

 

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From: Myriam Douo

Delivered

Dear access to document team,

Thank you for your response.

The goal of my request being exactly to know which invitation Commissioner Hogan received and which he accepted, I do not know which invitation he received and am therefore not able to narrow down my request in this sense.

I will therefore reduce the temporal scope of my request to three months, more specifically between April and June 2016 included.

I am looking forward to receiving these documents as soon as possible.

Best regards,
Myriam Douo

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Agriculture and Rural Development


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Dear Mrs Douo,

 

We refer to your e-mail dated 1/8/2016 in which you have accepted the
reduction of your request under the above mentioned reference number.

 

Your application is currently being handled and we need a few more days to
complete its handling.

 

We can assure you that we are doing our best to provide you with our reply
as soon as possible. Apologies for this delay and for any inconvenience
this may cause.

 

Sincerely,

 

Vassiliki ANAGNOSTOU
Access to documents coordinator
[1]cid:image002.png@01D111A3.0C386920
European Commission
DG Agriculture and Rural Development

 

Unit R.6
L130 4/59
B-1049 Brussels/Belgium

 

+32 2 29 59894

 

References

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From: EC ARES NOREPLY
Agriculture and Rural Development


Attachment Positive reply to Ms Douo without personal data.pdf
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Attachment List request DOUO april may june.pdf
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Please find attached document Ares(2016)5579867 regarding "Access to documents request – Positive reply without personal data to Ms Douo - No GestDem 2016/3615" sent by Ms KOMITSKA Vesselina on 27/09/2016.

-------------------------------------------------------------------------------------------------------------
Note: This e-mail was automatically generated by the European Commission's central mail registration system.
Replies by e-mail must be addressed to the original sender KOMITSKA Vesselina (mailto:[email address]).
Remarque : Cet e-mail a été généré automatiquement par le système d'enregistrement central du courrier de la Commission européenne.
Toute réponse éventuelle par e-mail doit être adressée à l'expéditeur en personne, à savoir KOMITSKA Vesselina (mailto:[email address]).

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From: EC ARES NOREPLY
Agriculture and Rural Development


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Please find attached document Ares(2016)5579867 regarding "Access to documents request – Positive reply without personal data to Ms Douo - No GestDem 2016/3615" sent by Ms KOMITSKA Vesselina on 27/09/2016.

-------------------------------------------------------------------------------------------------------------
Note: This e-mail was automatically generated by the European Commission's central mail registration system.
Replies by e-mail must be addressed to the original sender KOMITSKA Vesselina (mailto:[email address]).
Remarque : Cet e-mail a été généré automatiquement par le système d'enregistrement central du courrier de la Commission européenne.
Toute réponse éventuelle par e-mail doit être adressée à l'expéditeur en personne, à savoir KOMITSKA Vesselina (mailto:[email address]).

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From: EC ARES NOREPLY
Agriculture and Rural Development


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Please find attached document Ares(2016)5579867 regarding "Access to documents request – Positive reply without personal data to Ms Douo - No GestDem 2016/3615" sent by Mr/Ms KOMITSKA Vesselina on 27/09/2016.

-------------------------------------------------------------------------------------------------------------
Note: This e-mail was automatically generated by the European Commission's central mail registration system.
Replies by e-mail must be addressed to the original sender KOMITSKA Vesselina (mailto:[email address]).
Remarque : Cet e-mail a été généré automatiquement par le système d'enregistrement central du courrier de la Commission européenne.
Toute réponse éventuelle par e-mail doit être adressée à l'expéditeur en personne, à savoir KOMITSKA Vesselina (mailto:[email address]).

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