Correspondence related to written test of ECHA/TA/2024/003
Dear European Chemicals Agency,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:
I would like to have access to all correspondence/documents related to the written test for recruitment ECHA/TA/2024/003, from 1 August 2024 onwards, excluding questions potentially already developed for the retake of the written test on 23 August 2024.
Yours faithfully,
Mikko Virtanen
Dear Mr. Virtanen,
Thank you for your below message dated 15 August 2024.
We hereby acknowledge receipt of your application for access to documents under Regulation (EC) No 1049/2001, which has been registered on 15 August 2024 under reference ATD/092/2024.
Best regards,
Access to documents team
European Chemicals Agency
This e-mail, including any files, is intended for the use of the individual to whom it is addressed. If you have received this message in error, please notify the author as soon as possible and delete the message.
Dear Mr. Virtanen,
Please find enclosed the final reply to your request for access to
documents under Regulation (EC) No 1049/2001 (the “ATD Regulation”) under
the reference number ATD-092-2024 and the requested documents attached.
Best regards,
Access to documents team
European Chemicals Agency
This e-mail, including any files, is intended for the use of the
individual to whom it is addressed. If you have received this message in
error, please notify the author as soon as possible and delete the
message.
Dear European Chemicals Agency,
Please pass this on to the person who reviews confirmatory applications.
I am filing the following confirmatory application with regards to my access to documents request 'Correspondence related to written test of ECHA/TA/2024/003'.
When requesting all correspondence related to this specific call's written test, dated between 1 August and 23 August 2024, I was referring to both internal and external communication (minutes of meetings, e-mails, etc.). Specifically focusing on your decision-making process, that has led to the decision so that all invited candidates had to redo the written test, regardless, whether they wanted to or not. Appreciate you revising your response, including this information in it.
A full history of my request and all correspondence is available on the Internet at this address: https://www.asktheeu.org/en/request/corr...
Yours faithfully,
Mikko Virtanen
Dear Mr. Virtanen,
Thank you for your below message dated 10 September 2024. We hereby
acknowledge receipt of your application for access to documents under
Regulation (EC) No 1049/2001 (ATD Regulation), which has been registered
on 16 September 2024 under reference ATD-110-2024.
As you clarified and broadened the scope of your request compared to the
scope of ATD-092-2024, ECHA decided to handle it as a new request. With
this, you will have another option to submit a confirmatory application in
case you are of the opinion that ECHA did not address your request
properly.
In addition, we would like to further clarify the scope of your request.
You requested all correspondence related to the ECHA/TA/2024/003 call’s
written test, dated between 1 August and 23 August 2024. In specific,
“referring to both internal and external communication (minutes of
meetings, e-mails, etc.). Specifically focusing on your decision-making
process, that has led to the decision so that all invited candidates had
to redo the written test, regardless, whether they wanted to or not.”
We would like to point out that Article 6 of Annex III to the Staff
Regulations which specifically lays down the procedure for competitions,
provides that ‘[t]he proceedings of the Selection Board shall be secret’.
According to the current practice of the Court of Justice of the European
Union “secrecy was introduced with a view to guaranteeing the independence
of Selection Boards and the objectivity of their proceedings, by
protecting them from all external interference and pressures whether these
come from the Community administration itself or the candidates concerned
or third parties.” This principle of secrecy covers all emails and meeting
minutes of the Selection Board members.
Further to this, we would like to highlight that ECHA is committed to
treating requests under the ATD Regulation within the shortest timeframe
possible. However, in our opinion according to your request, “all
correspondence” would include all emails and attachments ECHA received
from the applicants as well. This concerns a high number of emails
(approximately 400) and over 200 attachments originating from third
parties, which need to be assessed individually.
Such a detailed analysis, together with the need to consult the third
parties concerned in accordance with Article 4(4) of the ATD Regulation,
cannot be carried out within the normal time limits set out in Article 7
of ATD Regulation.
Article 6(3) of the ATD Regulation provides that in the event of an
application relating to a very long document or to very large number of
documents, the institution concerned may confer with the applicant
informally, with a view to finding a fair solution.
Therefore, we propose the following options as fair solution:
1. Keeping the original scope including all documents and emails
received from third parties - expected processing time would be around
three months.
2. Focusing on internal documents, correspondence and regarding the
external ones keeping only the ones that originate from ECHA - expected
processing time is within the normal time limits set out in Article 7 of
the ATD Regulation.
Therefore, in accordance with Article 6(2) of Regulation (EC) No
1049/2001, we kindly ask you to clarify the scope of your request by
providing us with more detailed information on the documents which you
seek to obtain or indicating which option proposed above would be your
preference.
Please note that, as set out in the Management Board decision on the
implementation of Regulation (EC) No 1049/2001 in ECHA (MB/12/2008 final),
the deadline for replying to your request will run only from the time we
have received your clarification.
We would appreciate receiving the clarification of your application by 03
October 2024.
If we do not hear from you within the above timeframe, your request will
be closed, and it will not be further processed.
Thank you for your cooperation.
Best regards,
Access to documents team
European Chemicals Agency
This e-mail, including any files, is intended for the use of the
individual to whom it is addressed. If you have received this message in
error, please notify the author as soon as possible and delete the
message.
Dear ECHA ATD Team,
Thank you for your responses.
I'm happy with the proposed scope of option 2 "Focusing on internal documents, correspondence and regarding the external ones keeping only the ones that originate from ECHA"
Yours sincerely,
Mikko Virtanen
Dear Mr. Virtanen,
Please find enclosed the final reply to your request for access to
documents under Regulation (EC) No 1049/2001 (the “ATD Regulation”) under
the reference number ATD/110/2024 and the requested documents attached.
This e-mail, including any files, is intended for the use of the
individual to whom it is addressed. If you have received this message in
error, please notify the author as soon as possible and delete the
message.
Yours sincerely,
Human Resources Unit
European Chemicals Agency
Telakkakatu 6, P.O.Box 400
FI-00121 Helsinki, Finland
echa.europa.eu
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