EDA annual conference 2019 - invitees

The request was successful.

Dear European Defence Agency,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

- A list of invitees to the annual EDA conference of 2018 and the organisations/institutions/companies these invitees represent.

Yours faithfully,

Bram Vranken
On behalf of Vredesactie

Vredesactie
Patriottenstraat 27,
2600 Berchem
www.vredesactie.be
Tel. +32 (0) 3 281 68 39
Mobile: +32 497 13 14 64

Dear European Defence Agency,

There is a mistake in our request above. I would like to receive the list of invitees of 2019, not that of 2018.

Many thanks.

Yours faithfully,

Bram Vranken

ACCESS TO DOCUMENTS, European Defence Agency

9 Attachments

Dear Mr Vranken,
 
Thank you for your e-mail dated 25 October 2019.  We hereby acknowledge
receipt of your application for access to documents, which was registered
by EDA on 28 October 2019.
 
In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, applicable to EDA
in accordance with Article 30 of Council Decision 2015/1835 of 12 October
2015, your application will be handled within 15 working days. The time
limit will expire on 18 November 2019. In case this time limit needs to be
extended, you will be informed in due course.
 
Yours sincerely,
 

European Defence Agency
Access to Documents
[1][IMG]
[2][IMG] [4][email address]
[3][IMG]   Rue des Drapiers 17-23, 1050 Brussels, Belgium
  [5]www.eda.europa.eu/info-hub/eda-
documents/access-to-eda-documents

 
 
 
-----Original Message-----
From: Bram Vranken <[6][FOI #7410 email]>
Sent: 25 October 2019 11:31
To: EDA Information <[7][EDA request email]>
Subject: access to documents request - EDA annual conference 2019 -
invitees
 
Dear European Defence Agency,
 
Under the right of access to documents in the EU treaties, as developed in
Regulation 1049/2001, I am requesting documents which contain the
following information:
 
- A list of invitees to the annual EDA conference of 2018 and the
organisations/institutions/companies these invitees represent.
 
Yours faithfully,
 
Bram Vranken
On behalf of Vredesactie
 
Vredesactie
Patriottenstraat 27,
2600 Berchem
[8]https://protect2.fireeye.com/v1/url?k=ea...
Tel. +32 (0) 3 281 68 39
Mobile: +32 497 13 14 64
 
-------------------------------------------------------------------
 
This is a request for access to information under Article 15 of the TFEU
and, where applicable, Regulation 1049/2001 which has been sent via the
AsktheEU.org website.
 
Please kindly use this email address for all replies to this request:
[9][FOI #7410 email]
 
If [10][EDA request email] is the wrong address for information requests to
European Defence Agency, please tell the AsktheEU.org team on email
[11][email address]
 
This message and all replies from European Defence Agency will be
published on the AsktheEU.org website. For more information see our
dedicated page for EU public officials at
[12]https://protect2.fireeye.com/v1/url?k=4f...
 
 
 
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  ________________________________  
This message and any files transmitted with it are legally privileged and
intended for the sole use of the individual(s) or entity to whom they are
addressed. If you are not the intended recipient, please notify the sender
by reply and delete the message and any attachments from your system. Any
unauthorised use or disclosure of the content of this message is strictly
prohibited and may be unlawful. Nothing in this e-mail message amounts to
a contractual or legal commitment on the EDA side, unless it is confirmed
by appropriately signed hard copy. Any views expressed in this message are
those of the sender.

References

Visible links
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2. https://twitter.com/EUDefenceAgency
3. https://www.youtube.com/user/edaweb
4. mailto:[email address]
5. http://www.eda.europa.eu/info-hub/eda-
6. mailto:[FOI #7410 email]
7. mailto:[EDA request email]
8. https://protect2.fireeye.com/v1/url?k=ea...
9. mailto:[FOI #7410 email]
10. mailto:[EDA request email]
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ACCESS TO DOCUMENTS, European Defence Agency

9 Attachments

Dear Mr. Vranken,
 
Further to our email below, we would like to inform you that the Annual
Conference is taking place at the end of November and registration is
still open. Consequently, the currently available list of invitees is not
final.

Could you please confirm whether you request a draft list or if you prefer
to wait for a final list?

Pending this clarification, please note that the 15 working days time
limit for handling your application is suspended.
 

European Defence Agency
Access to Documents
[1][IMG] [2][IMG]
[3][IMG] [4][email address]
  Rue des Drapiers 17-23, 1050 Brussels, Belgium
  [5]www.eda.europa.eu/info-hub/eda-
documents/access-to-eda-documents

_____________________________________________
From: ACCESS TO DOCUMENTS <[email address]>
Sent: 28 October 2019 12:01
To: '[FOI #7410 email]'
<[FOI #7410 email]>
Cc: ACCESS TO DOCUMENTS <[email address]>
Subject: FW: access to documents request - EDA annual conference 2019 -
invitees
 
 
Dear Mr Vranken,
 
Thank you for your e-mail dated 25 October 2019.  We hereby acknowledge
receipt of your application for access to documents, which was registered
by EDA on 28 October 2019.
 
In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, applicable to EDA
in accordance with Article 30 of Council Decision 2015/1835 of 12 October
2015, your application will be handled within 15 working days. The time
limit will expire on 18 November 2019. In case this time limit needs to be
extended, you will be informed in due course.
 
Yours sincerely,
 

<< OLE Object: Picture (Device Independent Bitmap) >>

<< OLE Object: Picture
(Device Independent European Defence Agency
Bitmap) >> Access to Documents
 << OLE Object: Picture
(Device Independent << OLE Object: Picture (Device Independent
Bitmap) >> [6]<< OLE Bitmap) >> [9][email address]
Object: Picture (Device << OLE Object: Picture (Device Independent
Independent Bitmap) >> Bitmap) >>   Rue des Drapiers 17-23, 1050
[7]<< OLE Object: Picture Brussels, Belgium
(Device Independent << OLE Object: Picture (Device Independent
Bitmap) >> [8]<< OLE Bitmap) >>   [10]www.eda.europa.eu/info-hub/eda-
Object: Picture (Device documents/access-to-eda-documents
Independent Bitmap) >>

<< OLE Object: Picture (Device Independent Bitmap) >>

 
 
 
-----Original Message-----
From: Bram Vranken <[11][FOI #7410 email]>
Sent: 25 October 2019 11:31
To: EDA Information <[12][EDA request email]>
Subject: access to documents request - EDA annual conference 2019 -
invitees
 
Dear European Defence Agency,
 
Under the right of access to documents in the EU treaties, as developed in
Regulation 1049/2001, I am requesting documents which contain the
following information:
 
- A list of invitees to the annual EDA conference of 2018 and the
organisations/institutions/companies these invitees represent.
 
Yours faithfully,
 
Bram Vranken
On behalf of Vredesactie
 
Vredesactie
Patriottenstraat 27,
2600 Berchem
[13]https://protect2.fireeye.com/v1/url?k=ea...
Tel. +32 (0) 3 281 68 39
Mobile: +32 497 13 14 64
 
-------------------------------------------------------------------
 
This is a request for access to information under Article 15 of the TFEU
and, where applicable, Regulation 1049/2001 which has been sent via the
AsktheEU.org website.
 
Please kindly use this email address for all replies to this request:
[14][FOI #7410 email]
 
If [15][EDA request email] is the wrong address for information requests to
European Defence Agency, please tell the AsktheEU.org team on email
[16][email address]
 
This message and all replies from European Defence Agency will be
published on the AsktheEU.org website. For more information see our
dedicated page for EU public officials at
[17]https://protect2.fireeye.com/v1/url?k=4f...
 
 
 
-------------------------------------------------------------------
 
  ________________________________  
This message and any files transmitted with it are legally privileged and
intended for the sole use of the individual(s) or entity to whom they are
addressed. If you are not the intended recipient, please notify the sender
by reply and delete the message and any attachments from your system. Any
unauthorised use or disclosure of the content of this message is strictly
prohibited and may be unlawful. Nothing in this e-mail message amounts to
a contractual or legal commitment on the EDA side, unless it is confirmed
by appropriately signed hard copy. Any views expressed in this message are
those of the sender.

References

Visible links
1. https://www.linkedin.com/company/europea...
2. https://twitter.com/EUDefenceAgency
3. https://www.youtube.com/user/edaweb
4. mailto:[email address]
5. http://www.eda.europa.eu/info-hub/eda-
6. https://www.linkedin.com/company/europea...
7. https://twitter.com/EUDefenceAgency
8. https://www.youtube.com/user/edaweb
9. mailto:[email address]
10. http://www.eda.europa.eu/info-hub/eda-
11. mailto:[FOI #7410 email]
12. mailto:[EDA request email]
13. https://protect2.fireeye.com/v1/url?k=ea...
14. mailto:[FOI #7410 email]
15. mailto:[EDA request email]
16. mailto:[AsktheEU.org contact email]
17. https://protect2.fireeye.com/v1/url?k=4f...

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Dear EDA,

We would like to receive the draft list of invitees.

Many thanks.

Yours sincerely,

Bram Vranken

ACCESS TO DOCUMENTS, European Defence Agency

10 Attachments

Dear Sir,

Subject: Your application for access to documents addressed to the
European Defence Agency

We refer to your e-mails dated 25/10/2019 wherein you make a request for
access to documents and which was registered on 28/10/2019 as 2019/21/IN.

You request access to a list of invitees to the annual EDA conference of
2019 and the organisations/institutions/companies these invitees
represent.  By an email of 30/10/2019, EDA indicated that the registration
to the event was not closed and asked you to confirm whether you wanted
access to the draft list, which you confirmed by email on the same day.

We were able to identify one document falling under the scope of your
request. 

Having examined the document requested under the provisions of Regulation
(EC) No 1049/2001 regarding public access to documents[1][1], applicable
to the European Defence Agency (hereinafter “EDA”) in accordance with
Article 30 of the Council Decision defining the statute, seat and
operational rules of the EDA[2][2], we regret to inform you that only
partial access could be granted, as disclosure is prevented by one or more
of the exceptions to the right of access laid down in Article 4 of
Regulation 1049/2001.

Pursuant to Article 4(1)(b) of Regulation (EC) No 1049/2001, access to a
document has to be refused if its disclosure would undermine the
protection of privacy and the integrity of the individual, in particular
in accordance with European Union legislation regarding the protection of
personal data.

The applicable legislation in this field is Regulation (EC) No 2018/1725
of the European Parliament and of the Council of 23 October 2018 on the
protection of natural persons with regard to the processing of personal
data by the Union institutions, bodies, offices and agencies and on the
free movement of such data, and repealing Regulation (EC) No 45/2001 and
Decision No 1247/2002/EC[3]^^[3] ^ (‘Regulation 2018/1725’).

Indeed, Article 3(1) of Regulation 2018/1725 provides that personal data
‘means any information relating to an identified or identifiable natural
person […]’. The Court of Justice has specified that any information,
which by reason of its content, purpose or effect, is linked to a
particular person is to be considered as personal data.[4][4]

The document to which you request access contains personal data, in
particular, name, surname and address.

In its judgment in Case C-28/08 P (Bavarian Lager)[5]^^[5]^, the Court of
Justice ruled that when a request is made for access to documents
containing personal data, the Data Protection Regulation becomes fully
applicable.[6][6] Pursuant to Article 9(1)(b) of Regulation 2018/1725,
‘personal data shall only be transmitted to recipients established in the
Union other than Union institutions and bodies if ‘[t]he recipient
establishes that it is necessary to have the data transmitted for a
specific purpose in the public interest and the controller, where there is
any reason to assume that the data subject’s legitimate interests might be
prejudiced, establishes that it is proportionate to transmit the personal
data for that specific purpose after having demonstrably weighed the
various competing interests’.

Only if these conditions are fulfilled and the processing constitutes
lawful processing in accordance with the requirements of Article 5 of
Regulation 2018/1725, can the transmission of personal data occur.

According to Article 9(1)(b) of Regulation 2018/1725, the EDA has to
examine the further conditions for a lawful processing of personal data
only if the first condition is fulfilled, namely if the recipient has
established that it is necessary to have the data transmitted for a
specific purpose in the public interest. It is only in this case that the
EDA has to examine whether there is a reason to assume that the data
subject’s legitimate interests might be prejudiced and, in the
affirmative, establish the proportionality of the transmission of the
personal data for that specific purpose after having demonstrably weighed
the various competing interests. In your request, you do not put forward
any arguments to establish the necessity to have the data transmitted for
a specific purpose in the public interest. Therefore, the EDA does not
have to examine whether there is a reason to assume that the data
subject’s legitimate interests might be prejudiced.

Consequently, I conclude that, pursuant to Article 4(1)(b) of Regulation
1049/2001, access cannot be granted to the personal data, as the need to
obtain access thereto for a purpose in the public interest has not been
substantiated and there is no reason to think that the legitimate
interests of the individuals concerned would not be prejudiced by
disclosure of the personal data concerned.

Please be informed that the interests under Article 4(1) are absolute in
nature and therefore not balanced by an overriding public interest in
disclosure.

Means of redress

In accordance with Article 7(2) of Regulation 1049/2001, you are entitled
to make a confirmatory application requesting EDA to review its position.

Such a confirmatory application should be addressed within 15 working days
upon receipt of this letter to the Chief Executive of EDA to the following
email: [7][EDA request email].

Yours faithfully,

 

European Defence Agency

Access to Documents

[8][IMG][9][IMG][10][IMG] [11][email address]
  Rue des Drapiers 17-23, 1050 Brussels,
Belgium
  [12]www.eda.europa.eu/info-hub/eda-
documents/access-to-eda-documents

 

-----Original Message-----
From: Bram Vranken <[FOI #7410 email]>
Sent: 30 October 2019 15:02
To: ACCESS TO DOCUMENTS <[email address]>
Subject: RE: access to documents request - EDA annual conference 2019 -
invitees

 

Dear EDA,

 

We would like to receive the draft list of invitees.

 

Many thanks.

 

Yours sincerely,

 

Bram Vranken

 

-----Original Message-----

 

Dear Mr. Vranken,

 

Further to our email below, we would like to inform you that the Annual 
Conference is taking place at the end of November and registration is 
still open. Consequently, the currently available list of invitees is not 
final.

 

Could you please confirm whether you request a draft list or if you
prefer  to wait for a final list?

 

Pending this clarification, please note that the 15 working days time 
limit for handling your application is suspended.

 

 

 

European Defence Agency

Access to Documents

[1][IMG] [2][IMG]

[3][IMG] [4][email address]

  Rue des Drapiers 17-23, 1050 Brussels, Belgium

  [5][13]www.eda.europa.eu/info-hub/eda-

documents/access-to-eda-documents

 

 

_____________________________________________

From: ACCESS TO DOCUMENTS <[email address]>

Sent: 28 October 2019 12:01

To: '[FOI #7410 email]'

<[FOI #7410 email]>

Cc: ACCESS TO DOCUMENTS <[email address]>

Subject: FW: access to documents request - EDA annual conference 2019 - 
invitees

 

 

Dear Mr Vranken,

 

Thank you for your e-mail dated 25 October 2019.  We hereby acknowledge 
receipt of your application for access to documents, which was registered 
by EDA on 28 October 2019.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access
to  European Parliament, Council and Commission documents, applicable to
EDA  in accordance with Article 30 of Council Decision 2015/1835 of 12
October  2015, your application will be handled within 15 working days.
The time  limit will expire on 18 November 2019. In case this time limit
needs to be  extended, you will be informed in due course.

 

Yours sincerely,

 

 

<< OLE Object: Picture (Device Independent Bitmap) >>

 

<< OLE Object: Picture

(Device Independent European Defence Agency

Bitmap) >> Access to Documents

 << OLE Object: Picture

(Device Independent << OLE Object: Picture (Device Independent

Bitmap) >> [6]<< OLE Bitmap) >> [9][email address]

Object: Picture (Device << OLE Object: Picture (Device Independent 
Independent Bitmap) >> Bitmap) >>   Rue des Drapiers 17-23, 1050  [7]<<
OLE Object: Picture Brussels, Belgium  (Device Independent << OLE Object:
Picture (Device Independent

Bitmap) >> [8]<< OLE Bitmap) >>   [10][14]www.eda.europa.eu/info-hub/eda-

Object: Picture (Device documents/access-to-eda-documents  Independent
Bitmap) >>

 

<< OLE Object: Picture (Device Independent Bitmap) >>

 

 

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[15][FOI #7410 email]

 

This message and all replies from European Defence Agency will be
published on the AsktheEU.org website. For more information see our
dedicated page for EU public officials at
[16]https://protect2.fireeye.com/v1/url?k=11...

 

 

-------------------------------------------------------------------

------------------------

[17][1] [18]Regulation 1049/2001of the European Parliament and of the
Council of 30 May 2001regarding public access to European Parliament,
Council and Commission documents; Official Journal L145/43 of 31.05.2001

[19][2] [20]Council Decision (CFSP) 2015/1835 of 12 October 2015 defining
the statute, seat and operational rules of the European Defence Agency

[21][3] Official Journal L 205 of 21.11.2018, p. 39.

[22][4] Judgment of the Court of Justice of the European Union of 20
December 2017 in Case [23]C-434/16, Peter Nowak v Data Protection
Commissioner, request for a preliminary ruling, paragraphs 33-35,
[24]ECLI:EU:C:2017:994.   

[25][5] Judgment of 29 June 2010 in Case C‑28/08 P, European Commission v
The Bavarian Lager Co. Ltd, EU:C:2010:378, paragraph 59.

[26][6] Whereas this judgment specifically related to Regulation (EC) No
45/2001 of the European Parliament and of the Council of 18 December 2000
on the protection of individuals with regard to the processing of personal
data by the Community institutions and bodies and on the free movement of
such data, the principles set out therein are also applicable under the
new data protection regime established by Regulation 2018/1725.

--------------------------------------------------------------------------

This message and any files transmitted with it are legally privileged and
intended for the sole use of the individual(s) or entity to whom they are
addressed. If you are not the intended recipient, please notify the sender
by reply and delete the message and any attachments from your system. Any
unauthorised use or disclosure of the content of this message is strictly
prohibited and may be unlawful. Nothing in this e-mail message amounts to
a contractual or legal commitment on the EDA side, unless it is confirmed
by appropriately signed hard copy. Any views expressed in this message are
those of the sender.

References

Visible links
1. file:///tmp/foiextract20191112-16466-ew5mp8#_ftn1
2. file:///tmp/foiextract20191112-16466-ew5mp8#_ftn2
3. file:///tmp/foiextract20191112-16466-ew5mp8#_ftn3
4. file:///tmp/foiextract20191112-16466-ew5mp8#_ftn4
5. file:///tmp/foiextract20191112-16466-ew5mp8#_ftn5
6. file:///tmp/foiextract20191112-16466-ew5mp8#_ftn6
7. mailto:[EDA request email]
8. https://www.linkedin.com/company/europea...
9. https://twitter.com/EUDefenceAgency
10. https://www.youtube.com/user/edaweb
11. mailto:[email address]
12. http://www.eda.europa.eu/info-hub/eda-
13. http://www.eda.europa.eu/info-hub/eda-
14. http://www.eda.europa.eu/info-hub/eda-
15. mailto:[FOI #7410 email]
16. https://protect2.fireeye.com/v1/url?k=11...
17. file:///tmp/foiextract20191112-16466-ew5mp8#_ftnref1
18. https://eur-lex.europa.eu/legal-content/...
19. file:///tmp/foiextract20191112-16466-ew5mp8#_ftnref2
20. https://eur-lex.europa.eu/legal-content/...
21. file:///tmp/foiextract20191112-16466-ew5mp8#_ftnref3
22. file:///tmp/foiextract20191112-16466-ew5mp8#_ftnref4
23. http://curia.europa.eu/juris/document/do...
24. http://curia.europa.eu/juris/document/do...
25. file:///tmp/foiextract20191112-16466-ew5mp8#_ftnref5
26. file:///tmp/foiextract20191112-16466-ew5mp8#_ftnref6

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